2-17724_Bid_Checklist0126.pdf

This is a Bid Checklist for Event 2000017724 issued by the Minnesota Pollution Control Agency (MPCA) for conference facilities scheduled June 1-4, 2026. The MPCA is requesting bids for comprehensive conference facilities including room rental, catering, audiovisual equipment rental, and lodging for a Type IV Basic conference. The venue must be located within 25 miles of one of three specified Minnesota locations: St. Cloud, Baxter, or Brainerd. The conference spans four days, with general session training scheduled for June 2-3 from 7:30 a.m. to 5 p.m. and June 4 from 7:30 a.m. to 11:30 a.m., followed by exam sessions on June 4 from 12:30 p.m. to 5 p.m. The questions deadline is 2:00 p.m. Central Time on January 26, 2026, with responses required through the SWIFT Supplier Portal before the event due date.

The bid checklist specifies detailed submission requirements, including scaled diagrams of the registration area with proximity measurements to meeting and storage spaces, diagrams of general session training rooms with precise room measurements and seating configurations, and diagrams of exam rooms with detailed table and chair specifications. Bidders must initial each checklist item to confirm inclusion in their response. The submission must include the completed Bid Compliance Checklist along with all other required attachments, including the Request for Bid, Sample Contract and Exhibits, and Price Schedule. Proprietary or trade secret data should not be submitted in solicitation documents. All responses must be submitted electronically; faxed, emailed, or non-electronic submissions will not be accepted. Contractor assistance is available through the SWIFT Contractor Assistance Helpdesk at 651-201-8100, Option 1.