2-11-21 (00220-21) Forsgren to Prospective Offerors Moab RAC 89303320REM000066 Final RFP.pdf

February 11, 2021 EMCBC-00220-21

To: Prospective Small Business Offerors

FINAL REQUEST FOR PROPOSAL 89303320REM000066 FOR THE MOAB

REMEDIAL ACTION CONTRACT PROCUREMENT

This letter hereby serves as the official notice to prospective Offerors that the Department of

Energy (DOE) is releasing the Final Request for Proposal (RFP), Solicitation Number

89303320REM000066, for the Moab Remedial Action Contract (Moab RAC) Indefinite

Delivery / Indefinite Quantity (IDIQ) contract procurement. The Final RFP and any future amendments can be found on FedConnect.net and on the Moab RAC procurement website at:

https://www.emcbc.doe.gov/seb/MoabRAC/.

The Moab RAC procurement is 100% Small Business Set-Aside. The North American

Industry Classification System (NAICS) code for this requirement is 562910, Environmental

Remediation Services, and the Small Business (SB) size standard is 750 employees.

Prospective Offerors are encouraged to conduct a thorough review of the Final RFP and submit any questions pertaining to the Final RFP in writing to MoabRAC@emcbc.doe.gov no later than February 19, 2021. Prospective Offerors shall use the enclosed “Industry

Comment Template” when submitting any questions in accordance with RFP Section L provision DOE-L-2001, Proposal Preparation Instructions – General, paragraph (h), Questions. DOE will post any Final RFP amendments, responses to questions, and other official communication from the Contracting Officer on the EMCBC Moab RAC procurement website.

The established due date for receipt of proposal submission is March 29, 2021 (as specified in the Standard Form 33, Solicitation, Offer and Award [see Section A, Block #9]).

There will not be an in-person Site Tour for the Moab RAC due to COVID-19 restrictions.

Instead, DOE is planning on a virtual tour alternative. This will consist of prerecorded opportune videos and pictures of project activities, alongside a written script. A Microsoft

PowerPoint presentation of videos and pictures, along with a Microsoft Word file narrating each slide of the presentation, will be posted on the Moab RAC procurement website on or

Department of Energy

Environmental Management

Consolidated Business Center

550 Main Street, Room 7-010

Cincinnati, Ohio 45202

(513) 246-0500 https://www.emcbc.doe.gov/seb/MoabRAC/ mailto:MoabRAC@emcbc.doe.gov

Prospective Offerors -2- EMCBC-00220-21 before February 18, 2021. Registration for the virtual tour is not necessary; however, interested parties seeking business contacts for this opportunity may provide a name, organization name, and contact information to the Contracting Officer for posting to the procurement website if so desired. Such connections are encouraged, and may be emailed to the Contracting Officer, at michael.forsgren@emcbc.doe.gov, any time during the proposal preparation period.

Background

On October 19, 2020, DOE released Sections B, C, K, L, and M of the Draft RFP. These draft Sections were released to facilitate the understanding of the Government’s requirements with interested parties, and to provide interested parties with the opportunity to submit comments and provide feedback pertaining to those Sections. DOE requested written comments from interested parties regarding the Draft RFP Sections. DOE carefully considered all comments received on the Draft RFP Sections and made changes to the RFP that it believed were necessary. The Final RFP is the result of these changes and considerations, as well as other changes made since the Draft RFP Sections issuance on

October 19, 2020.

Notices

This cover letter provides a summarized description of the notable changes that have been made from the Draft RFP Sections B, C, K, L, and M posted to the Final RFP. To further assist with the development of proposals, additional documents have been uploaded to the

Moab RAC procurement website’s “Documents Library” page. The Final RFP specifies all of the requirements for the Moab RAC procurement, and shall take precedence over this cover letter as well as the Documents Library and Site Tour contents in the event of any conflicting information. Information obtained outside of the Final RFP shall not be construed as being part of the Final RFP. Prospective Offerors shall prepare their proposals based solely on the requirements specified in the Final RFP, and in any accompanying amendments, if issued.

DOE is also posting to the Moab RAC procurement website, for Offerors’ convenience, the

Microsoft Word versions of the following Section L Attachments to the Final RFP:

Attachment L-1 Performance Guarantee Agreement

Attachment L-2 Key Personnel Standard Resume Format

Attachment L-3 Past Performance Reference Information Form

Attachment L-4 Past Performance Cover Letter and Questionnaire

Attachment L-5 List of Contracts Terminated for Default, Cure Notices, and

Conditional Payment of Fee/Profit/Other Incentive Actions

Attachment L-8 Project/Schedule Assumptions

Attachment L-9 Offeror’s Proposed Accounting System Information

Attachment L-10 List of DOE Contracts mailto:michael.forsgren@emcbc.doe.gov

Prospective Offerors -3- EMCBC-00220-21

In the event there is a conflict between the Microsoft Word versions of the above Section L

Attachments and the current version of the .pdf file for Section L provided on the Moab RAC procurement website (and beta.sam.gov and FedConnect websites), the .pdf file will control.

Prospective Offerors shall be responsible for reviewing FedConnect.net and the procurement website regularly for information, notices, and updates regarding the Final RFP.

Notable Changes from the Draft RFP to Final RFP

Below is a brief description of notable material changes from the Draft RFP Sections B, C, K, L, and M to the Final RFP.

Section B:

Revised clause entitled, Conditional Payment of Fee - DOE Performance

Criteria/Requirements to reflect Moab Site conditions

Revised Section B.2 to clarify that fixed-price-unit-rate is in scope of the Contract and negotiable

Added a Performance Management Incentive clause for use with Task Order

Performance Measures

Section C:

Various revisions throughout Section C were made to provide specificity and details on the requirements, e.g., revised Earned Value Management applicability

Added potential for more Moab field work scope under the IDIQ

Section K:

Added various provisions concerning Foreign Ownership, Control or Influence

(FOCI) and Facility Clearance (see also Section C.4.4.2, Safeguards and Security)

Deleted provisions requiring Earned Value Management System information

Section L:

Revised Section L.11, DOE-L-2001 Proposal Preparation Instructions – General, to clarify the definition of “Teaming Subcontractor”

Revised Section L.14, Proposal Preparation Instructions, Volume II – Key

Personnel, to replace Oral Problem Scenarios with additional Oral Interviews

Revised Section L.14 to clarify the Key Personnel factor’s “local surrounding area” requirements

Revised Section L.14 to clarify the Key Personnel team’s required elements

Added various provisions concerning FOCI and Facility Clearance

Various changes were made to Section L.17 pertaining to Cost and Fee/Profit

Proposal instructions

Revised Section L.18, DOE-L-2014 Date, Time, and Place Offers are Due, to change the number of days for the proposal preparation period to 45 days

Added Attachment L-8, “Project/Schedule Assumptions”

Prospective Offerors -4- EMCBC-00220-21

Section M:

Section M, provision DOE-M-2011, Relative Importance of Evaluation Factors has been revised to change the Relative Importance of Evaluation Factors consistent with the Office of Environmental Management’s (EM) End State

Contracting Model (ESCM)

DOE will answer any questions pertaining to the Final RFP as thoroughly and efficiently as possible, and looks forward to receiving your proposals in response to the Final RFP.

Prospective Offerors shall be responsible for reviewing the procurement website regularly and checking the electronic postings on a regular basis for updates or amendments to all materials provided.

Sincerely, Michael Forsgren

Contracting Officer

Enclosure:

(1) Industry Comment Template

(2) Final RFP Solicitation No. 89303320REM000066