2-006 Notice to Bidders.pdf
PDF 17 KB Posted
- Solicitation number
- 27000705
- Issued by
- Mason County, Texas
About this file
This is a Notice to Bidders document issued by the City of Midland, Texas, for a Request for Information (RFI) regarding direct cellular Advanced Metering Infrastructure (AMI) water meters and related services. The procurement seeks qualified vendors to provide AMI water meters, cellular communication endpoints, hosted meter management software, system integration, implementation services, training, and ongoing technical support. The solution must support a phased transition from the City's existing fixed-radio AMI system while maintaining compatibility with SmartWorks Compass/MeterSense, NorthStar, Neptune 360, and SilverBlaze platforms. The procurement includes an initial pilot phase, with broader deployment contingent upon successful pilot acceptance and separate City authorization.
The Notice to Bidders establishes mandatory requirements for bid submission and contract execution. Bidders must agree to sign the contract as presented without modifications to any material terms, failure to do so will result in rejection as a non-responsive bid. Selected bidders must provide properly executed bonds, if applicable, and submit required insurance documentation within 21 days of the transmittal letter. Worker's compensation insurance is mandatory if required by the contract documents and Texas state statute; vendors unable to provide this coverage are requested to submit a no-bid. Vendors must comply with Texas Government Code Section 2252.908 et seq. and Texas Local Government Code Section 176.006 et seq., including completion of required ethics forms available through the Texas Ethics Commission website. Any vendor failing to comply with award terms may be declared irresponsible, resulting in bid consideration suspension for a minimum of six months as determined by the City Manager.
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Text version
NOTICE TO BIDDERS
IF THIS PURCHASE REQUIRES A CONTRACT, THE ATTACHED
CONTRACT AND INSURANCE REQUIREMENTS ARE NON-
NEGOTIABLE. MODIFICATIONS BY BIDDER/COMPANY OF ANY
MATERIAL TERM(S) TO THE CONTRACT DOCUMENTS WILL BE
DEEMED A NON-RESPONSIVE BID. NON-RESPONSIVE BIDS WILL BE
REJECTED. BIDDER/COMPANY MUST BE WILLING TO SIGN THE
CONTRACT AS IS AND WITHOUT MODIFICATIONS, PROVIDE
PROPERLY EXECUTED BONDS (IF APPLICABLE) AND PROVIDE
INSURANCE SPECIFICALLY AS REQUIRED WITHIN THE CONTRACT
DOCUMENTS WITHIN 21 DAYS OF THE DATE OF THE TRANSMITTAL
LETTER.
IF THE SELECTED BIDDER/COMPANY CANNOT MEET THE ABOVE
REQUIREMENTS, THEN THE CITY RESERVES THE RIGHT TO AWARD
THIS PURCHASE TO ANOTHER BIDDER.
IMPORTANT NOTICE – IF THE CONTRACT DOCUMENTS REQUIRE
WORKER’S COMPENSATION INSURANCE, BIDDER/COMPANY MUST
CARRY WORKER’S COMPENSATION INSURANCE TO BE ELIGIBLE FOR
THIS CONTRACT. IF YOU CANNOT PROVIDE WORKER’S
COMPENSATION INSURANCE AS REQUIRED BY STATE OF TEXAS
STATUTE, WE RESPECTFULLY REQUEST THAT YOU “NO BID” THIS
WORK.
COMPLIANCE: Company agrees that it shall comply with Texas Government
Code Section 2252.908, et seq., as amended. Company agrees that it shall comply with Texas Local Government Code Section 176.006, et seq., as amended. For further instructions on how to comply with Texas Government
Code Section 2252.908 and Texas Local Government Code Section 176.006, please go to https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm.
ANY VENDOR WHO FAILS TO COMPLY WITH THE TERMS OF THE
AWARD MAY BE DECLARED AN IRRESPONSIBLE VENDOR. BIDS
SUBMITTED BY SAID VENDOR SHALL NOT BE CONSIDERED AGAIN
FOR A MINIMUM PERIOD OF SIX MONTHS AS DETERMINED BY THE
CITY MANAGER.
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm
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