1stStageTurbineNozzleVanePWS06May2020.pdf

FD2030-19-00693

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

TF33 1ST STAGE TURBINE NOZZLE VANES

PURCHASE REQUEST NUMBER:

FD2030-19-00693

REV. 1

PREPARATION DATE: 05 MAY 2020

PREPARING ORGANIZATION:

Air Force Life Cycle Management Center

Engineering/Technical Services Flight (AFLCMC/LPSE)

Tinker AFB, Ok. 73145-3031

FD2030-19-00693 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 DESCRIPTION OF SERVICES 2

1.1 Introduction 2

1.2 Receiving 2

1.3 Repair 3

1.3.1 Repair Procedures 3

1.3.2 Repair Deviations 3

1.3.3 Designated Engineering Representative (DER) Processes and Procedures 3

1.4 Quality 3

1.4.1 First Team Defect Detection Ratio 4

1.4.2 Defense Contract Management Agency (DCMA) Quality/Surveillance 4

1.5 Deficiency Report (DR) Investigation 4

1.6 Engine Mishap Investigation 4

1.7 Condemned Assets 4

1.8 Item Unique Identification (IUID) 4

1.9 Counterfeit Prevention Plan 5

1.10 Reporting 7

1.11 Packaging and Handling 7

1.12 Shipping and Transportation 8

1.13 Preservation 8

1.14 Document Storage 8

1.15 Safety 8

1.16 Delivery Schedules 8

1.17 Mission Essential Services 8

1.18 Manpower Reporting 8

SECTION II

2.0 SERVICE SUMMARY (SS) 8

2.1 Service Summary Requirements 9

2.2 Contractor Performance Evaluation 9

SECTION III

3.0 GOVERNMENT PROPERTY 10

ACRONYMS 10

CAVAF REQUIREMENTS - APPENDIX 11

ATTACHMENT 1 17

FD2030-19-00693 2

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 Introduction: The purpose of this PWS is to define the repair requirements for the TF33 1ST Stage

Turbine Nozzle Vanes that apply to the following National Stock Numbers (NSNs) and Part Numbers (P/Ns) attached.

Input NSNs Output NSNs Input P/Ns Output P/Ns____

SEE ATTACHMENT 1

The instructions stipulated are brief, concise statements providing general requirements for repair of the

TF33 1ST Stage Turbine Nozzle Vanes. These requirements are dependent upon the contractor having repair capabilities to include appropriate technical data, manufacturing documents, and change in designs and testing equipment. An Initial Product Evaluation (IPE) shall be required if the contractor facility has not repaired this component previously for the U.S. Air Force. The IPE will consist of three (3) assets. The contractor shall demonstrate the repairs required in T.O. 2J-TF33-53-7, WP 065 00. All repairs listed in this technical data will be performed. The contractor shall provide written documentation as to which asset received which repairs. These assets will be delivered to the United States Air Force/Department of Defense

(USAF/DOD) for material and process testing. The contractor shall not repair any additional assets until the

IPE assets have been inspected and deemed successful. The contractor shall be provided the results of the testing and any corrective actions required to begin the repair of the remainder of the contract quantity. If commercial processes or other processes not in TF33 technical data are proposed they will have to be demonstrated and qualified with final approval by the USAF. The contractor is responsible for the production, repair and scheduled delivery of a quality product. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.2 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each TF33 1st

Stage Turbine Nozzle Vanes for serviceability or reparable condition for repair IAW T.O. 2J-TF33-53-6

Work Package (WP) 065 00. Any 1st Stage Turbine Nozzle Vanes previously re-worked/repaired in a manner that would cause the finished part to exceed repair limits as received shall be reported to 421/GUME, Production Management Specialist (PMS), for review and disposition. Disposition will be provided by

AFLCMC/LPSE. The Contractor shall perform a receiving visual inspection for any shipping or packaging damage. The Contractor shall report to the Procurement Contracting Officer (PCO) and the Production

Management Specialist to obtain disposition instructions for any received assets which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. The contractor will input the misdirected assets into CAVAF in condition J pending disposition instruction. The Contractor shall initiate a Report of Shipping (Item) and Packaging Discrepancy, Subtitle

Supply Discrepancy Report (SDR) IAW Contractor Data Reporting List (CDRL) A003 – Data Item

Description (DID): DI-MGMT-80503, for such shipments or any assets as described above or received in packaging other than the contracted packaging requirements through WEB SDR. The WEB SDR is located at https://www.transactionservices.dla.mil/daashome/websdr.asp. If the Contractor cannot initiate an SDR electronically, a manual form will be required to be submitted. Assistance with this process can be obtained by calling the help desk number located on the web site of the web address shown above.

https://www.transactionservices.dla.mil/daashome/websdr.asp

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This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply

Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS)

Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset

Visibility for the Air Force (CAVAF) Appendix below. The prime packaging specialist may authorize exceptions to these requirements.

If the contractor is unable to access WEBSDR, they shall submit the SDR form 364 via email to dlacontactcenter@dla.mil. Include as courtesy copy the following: angela.anson@us.af.mil.

Each item shall be inspected prior to placing in process to determine its condition and to ensure that item identification corresponds to that shown on the current schedule. Nonconforming end items shall be reported to the Procurement Contracting Officer (PCO) representative within 30 calendar days after receipt. The contractor shall obtain disposition instructions from the PCO. Discrepant shipments shall be processed In

Accordance With (IAW) the contract’s SDR CDRL. The contractor shall initiate a SDR for any assets received in other than the contracted packaging.

1.3 Repair: The contractor shall repair the TF33 1st Stage Turbine Nozzle Vanes.

1.3.1 Repair Procedures: The contractor shall visually and dimensionally inspect for serviceability or reparable condition using T.O. 2J-TF33-53-6 WP 065 00. Any turbine nozzle vanes previously reworked-repaired in a manner that would cause the finished part to exceed present inspection or repair limits and/or assets that exceed repair limits as received shall be held in a bond room for review/disposition by

AFLCMC/LPSE. Parts will be cleaned prior to inspection and repair IAW T.O. 2-1-111 and 2J-TF33-53-5

WP 004 00. The TF33 1st Stage Turbine Nozzle Vanes shall be repaired IAW T.O. 2J-TF33-53-7 WP 065

00. Hold turbine vanes that exceed reparable limits outlined in T.O. 2J-TF33-53-6 for disposition instructions from 421 SCMS/GUME Production Management Specialist (PMS). All tooling provided by Source of

Repair (SOR) shall be approved by AFLCMC/LPSE unless certified to have been built to the PWA drawing.

Any modified tooling used for inspection and test purposes will require approval prior to use. All detail parts and/or components required to accomplish repair of the turbine vanes to a finished end item shall be contractor furnished material.

1.3.2 Repair Deviations: Prior to contractor’s use in repair of the TF33 1st Stage Turbine Nozzle

Vanes, the contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes. AFLCMC/LPSE reserves the right to approve or disapprove any processes or procedures when they fail to meet intended configuration requirements of the TF33 1st Stage Turbine Nozzle

Vane or currently applicable T.O. standards.

1.3.3 Designated Engineering Representative (DER) processes and procedures: Prior to contractor’s use in repairing of component parts, the contractor shall obtain written approval from the PCO for all DER processes and procedures.

1.4 Quality: No defective parts shall be delivery to the Government. Each TF33 1st Stage Turbine Nozzle

Vane identified as serviceable shall be delivered to the government free of defects. The contractor shall develop and maintain a system that adheres to the requirements of Special Areas of Emphasis (SAE)

AS9100, ISO 9001, North Atlantic Treaty Organization (NATO), Allied Quality Assurance Provision

(AQAP) 2070 or equivalent and product or process specific quality standards such as the North American

Aerospace and Defense Contractors Accreditation Program (NADCAP) certified or Original Equipment

Manufacturer (OEM) certification for significant industrial processes and supplemental requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with American National Standards Institute (ANSI) 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The mailto:dlacontactcenter@dla.mil mailto:.anson@us.af.mil

FD2030-19-00693 4

quality program shall be designed to promptly detect and correct conditions that are adverse to quality.The contractor shall investigate, take corrective action if necessary, and reply to user initiated PQDR forwarded to them by the ACO. This applies to all Product Quality Deficiency Report (PQDRs) submitted against products repaired by the contractor and/or their subcontractor or vendors. Sufficient priority shall be given to PQDR investigation to allow timely corrective action and to meet requirements of TO 00-35D-54. No defective parts shall be delivered to the Government.

1.4.1 First Time Defect Detection Ratio: This is the identification element of a Quality

Measurement System (QMS) to determine who typically finds and documents a contractual non-conformity. To receive a score of 0 or meets standard, the contractor must identify the same number of contractual non-conformities (defects) as the COR/QAR or miss no more than 4 defects. To receive a score of -1 or unacceptable, will be assessed if the contractor misses more than 4 defects than the

COR/QAR detects.

1.4.2 Defense Contract Management Agency (DCMA) Quality/Surveillance: The Contractor shall allow quality assurance reviews to be conducted at the site of repair at the request of the Defense

Contract Management Agency (DCMA) throughout the contract period.

The Contractor shall allow a quality acceptance review by the DCMA representative at the site of repair for each End Item generated under the terms of this contract. The Contractor shall support quality acceptance inspections of each End Item and shall be performed prior to packaging and transportation. Quality acceptance will be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.5 Deficiency Report (DR) Investigation: At the Government’s request, the contractor shall investigate and submit findings to include root causes and a corrective action against all : Deficiency Report (DR) –IAW

Reporting Para 1.10 A005 CDRL - DID: DI-PSSS-81535A for any assets received in other than the contracted packaging CDRL A003) submitted to contractor against items repaired by this contract which are reported to be defective. The contractor shall investigate returned exhibit within thirty (30) days from time of exhibit receipt.

1.6 Engine Mishap Investigation: Not applicable to the TF33.

1.7 Condemned Assets: TF33 1st Stage Turbine Nozzle Vanes that exceed present repair and inspection limits shall be condemned at contractor’s facility and data provided to the Production Management Specialist with the 421 SCMS monthly on monthly production form AF form 413. Condemnations shall be reported to

421 SCMS/GUME, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning by reporting quantities by P/N and NSN of reparable components condemned and annotate on (IAW Reporting

Para 1.10) Contract Depot Maintenance (CDM) Production Report IAW CDRL A002 (DID) DI-PSSS-81995 and Commercial Asset Visibility Air Force (CAVAF) End Item reporting IAW CDRL A001 (DID) DI-

MGMT-81634C. The contractor shall process all condemned assets through Plant Clearance Automated

Reutilization Screening System (PCARSS).

1.8 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install

IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-

STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself. Issuing Agency Code (IAC), Enterprise Identifier (CAGE Code, DUNs number or DODAAC), Original Part Number and Serial number.

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1.9 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts will establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures will be documented in a CPP for submission and approval in accordance with (IAW Reporting

Para 1.10) (DID) DI-MISC-81832 IAW CDRL A004 and accomplished for all specified contract items. DI-

MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation and Disposition will also apply.

1.9.1 At a minimum, the CPP will address:

1.9.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the

CPP applies. The CPP will address materials, hardware, electronic parts, and procured assemblies.

1.9.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any

Contractor-derived definitions must be included in an appropriate CPP Appendix or annex. (Ref.

AS5553, paragraph 3, 3.1, 3.2, 3.3, Appendix H)

1.9.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original

Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP.

(Ref. AS5553, paragraph 4.1.1, 4.1.2.e., Appendix A)

1.9.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP will identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D)

1.9.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments will establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the

Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the

CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis will be completed for flagging high risk items, such as items that are obsolete, is discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that will facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D).

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1.9.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes will be comparable to the processes established for Contractor business systems under section 893 of the

Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subContractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, Appendix E)

1.9.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of

Certificates of Compliance indicating the parts are not counterfeit will be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, Appendix E)

1.9.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and will be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a

DoD-accredited trusted supplier or provided as Government property, and c) the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, Appendix F)

1.9.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring

Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of

Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) will coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the

AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the

AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program

(GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph

4.1.7, Appendix G)

1.9.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall

FD2030-19-00693 7

require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training.

The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP will describe and list the training provided by the Contractor to their personnel.

1.10 Reporting CDRLs: The Contractor shall provide completed Certificate of Conformance documentation with each asset and its component parts that have been re-manufactured with the intent of returning these assemblies or component parts to service. This documentation will have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The Contractor shall ensure that all reporting as specified under the following CDRL’s is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting Requirement – DID:DI-MGMT-

81838

A002: Contract Depot Maintenance (CDM) Production Report – DID: DI-PSSS-81995

A003: Report of Shipping (Item) and Packaging Discrepancy (Subtitle SDR) – DID: DI-MGMT-80503

A004: Counterfeit Prevention Plan (CPP) Report – DID: DI-MISC-81832

A005: Deficiency Report (DR) – DID: DI-PSSS-81535A

A006: Annual Inventory Report – DID: DI-MGMT-80441C

A001: CAVAF Reporting Requirement CDRL – Contractor shall input the data IAW CAVAF

Statement of Work (SOW) guide and will not be waived. For CAVAF reporting, the Contractor shall submit SDRs when required and IAW CDRL DD Form 1423-1 IAW Para 1.2 of this SOW.

A002: CDM Production Report CDRL – Data IAW the CDM report will not be waived. The report format Source: https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to

CDRL). Data totals will be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL

DD Form 1423-1 IAW Para 1.7 of this SOW.

A003: Report of Shipping (Item) and Packaging Discrepancy (SDR) CDRL – This report enables the

Contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1. In addition, the Contractor shall submit Supply

Discrepancy Reports SDRs when required IAW the contract’s CAVAF SOW, “End Item and

Government Furnished Equipment Management.” Contractor shall process SDRs when required IAW

Section 1.2 of this SOW.

A004: Counterfeit Prevention Plan (CPP) CDRL – The plan shall be delivered in electronic PDF format through the Wide Area Workflow (WAWF) system no later than 90 calendar days after contract award and IAW Para 1.8 of this SOW.

A005: Deficiency Reporting (DR) CDRL – The Deficiency Reporting (DR) is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54. Contractor shall process Deficiency Reports when required IAW Section 1.6 of this SOW.

A006: Annual Inventory Report CDRL – This report enables the contractor to periodically provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government

Furnished Property (GFP) and Contractor Acquired Property (CAP) in the contractor’s possession (to include sub-contractors) by contract.

1.11 Packaging and Handling: The contractor shall properly package the TF33 1st Stage Turbine Nozzle

Vanes IAW MIL-STD-2073-1D, Standard Practice for Military Packaging and Air Force Material Command

(AFMC) Form 158, Packaging Requirements. The contractor shall place a completed serviceable tag, https://assist.dla.mil/

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Department of Defense (DD) Form 1574 inside the package along with the assembly as well as outside the package.

1.12 Shipping and Transportation: Shipping and storage markings shall be IAW MIL-STD-129P, Standard Practice for Military Marking. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

In addition, the contractor shall submit SDRs related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR (Supply

Discrepancy Report), located at: https://www.daas.dla.mil/websdr/home.asp. This system of reporting an

SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material

Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements.

1.13 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.14 Document Storage: All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the contractor for five (5) years.

1.15 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882E, AFI 91-301 and AFI 91-204 as guides.

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the PCO within eight

(8) hours, in writing by email, of any damage to Government property where the dollar value exceeds

$500,000.00 and within two workdays, for any damage to Government property less than $500,000.00 during the execution of the contract.

1.16 Delivery Schedules: The delivery schedules shall be IAW the contract delivery schedules. The contractor shall meet the delivery schedule.

1.17 Mission Essential Services: N/A

1.18 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil/Default.aspx . Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

https://www.ecmra.mil/Default.aspx

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SECTION II

2.0 SERVICE SUMMARY (SS):

The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence contract requirement from the service summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The government will use the surveillance methods contained in the Performance Plan to evaluate the Contractor’s performance for the performance objectives listed below. In the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible.

The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

NOTE: The Quality Assurance Surveillance Plan for this contract consists of this delegation of contract quality oversight to DCMA in accordance with FAR 46.104 and 46.401. DCMA’s established processes and procedures, along with stated contractual requirements, are hereby determined adequate for surveilling the performance of repair service contracts with end item inspections. The Requirements Office concurs with the delegation which is documented within the Performance Work Statement.

2.1 SERVICE SUMMARY REQUIREMENTS

The contractor shall ensure the performance objectives and performance thresholds identified in table 2-1 of this PWS are achieved as follows:

Table 2-1

Performance

Objective

Reference

Paragraph

Performance Threshold

SS-1 Quality:

No defective parts shall be delivered to the Government.

PWS #s 1.4 100% of parts delivered shall be defect free.

SS-2 Delivery

Performance:

The delivery schedules shall be

IAW the contract delivery schedule

PWS # 1.16 No less than 98% of deliveries on time and IAW the contractual delivery schedule.

For all others, the contractor shall submit a corrective action plan to the PCO within 3 business days. The corrective action plan shall include these elements:

1. Cause of the delay

2. When delivery will be performed

3. Preventive measures to be implemented.

2.2 CONTRACTOR PERFORMANCE EVALUATION

The contractor shall be aware that the evaluation of performance will occur when the Program Manager evaluates the services of the contractor to determine whether or not it meets the performance measures of the

FD2030-19-00693 10

contract.

• SS-1: The contractor’s failure to meet the requirements for this item shall result in the possibility of a poor rating under the Contractor Performance

Assessment Review (CPAR) and remedies as allowed under Federal

Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

• SS-2: The contractor’s failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.246-4

Inspection of Services-Fixed Price.

SECTION III

3.0 GOVERNMENT PROPERTY

3.1 Contractor shall furnish all material, support equipment, tools, test equipment and services.

Government Furnish Material shall not be provided.

ACRONYMS

AFLCMC Air Force Life Cycle Management Center

AFSC Air Force Sustainment Center

AQAP Allied Quality Assurance Provision

CAVAF Commercial Asset Visibility Air Force

CDM Contract Depot Maintenance

CDRL Contract Data Requirements List

CPAR Contractor Performance Assessment Rating

DID Data Item Description

DER Designated Engineering Representative

DR Deficiency Report

DCMA Defense Contract Management Agency

DLMS Defense Logistics Management System

ES Equipment Specialist

GFM Government Furnished Material

GFP Government Furnished Property

IAW In Accordance With

IPE Initial Product Evaluation

ISO International Standards Organization

NATO North Atlantic Treaty Organization

ANSI American National Standards Institute

NSN National Stock Number

OEM Original Equipment Manufacturer

PWS Statement of Work

PCO Procurement Contracting Officer

PCARSS Plant Clearance Automated Reutilization Screening System

PMPS Parts, Material and Processes Selection

PMS Production Management Specialist

P/N Part Number

PQDR Product Quality Deficiency Report

QAR Quality Assurance Representative

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ROD Report of Discrepancy

SAE Special Areas of Emphasis

SB Service Bulletin

SCMS Supply Chain Management Report

SDR Supply Discrepancy Report

T.O. Technical Order

USAF/DOD United States Air Force/Department of Defense

WP Work Package

CONTRACTOR ASSET VISIBILITY FOR THE AIRE FORCE (CAVAF) REQUIREMENTS

APPENDIX

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAVAF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the

CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters. NOTE: Contractor User’s Guide may be accessed from the CAVAF Homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactional reporting requirements may be addressed to the CAVAF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact

(See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAVAF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher.

Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in

CAVAF is an accurate reflection of physical assets on hand at all times.

2. Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAVAF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyber awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the

Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of

Defense Version” using the following website: http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAVAF users will email initial IA Cyber awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

http://iase.disa.eta/cyberchallenge/launchPage.htm

FD2030-19-00693 12

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and

4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. They Cyber awareness

Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAVAF System

Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAVAF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their

Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one

(1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all

NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility

DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end file:///C:/Users/William.Velten/Desktop/406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

FD2030-19-00693 13

items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within

30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period.

Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and

CAVAF reporting actions occur within one (1) business day of occurrence.

2. CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAVAF under Receipt Type: On

Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest

RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAVAF cannot be dated prior to the DD250 date entered in the same screen.

Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for

CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management

Specialist (PMS), who will acquire government issued shipment document number from the

Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable

Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and

Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a

Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each

NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

FD2030-19-00693 14

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV

AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAVAF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAVAF shipment transaction reporting and the DD Form

1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

1.

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

2.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAVAF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to

FD2030-19-00693 15

immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035

Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAVAF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD

Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form

1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAVAF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the

DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing.

In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property

Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a

SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the https://www2.transactionservices.dla.mil/websdr/home.asp

FD2030-19-00693 16

misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

Initial CAVAF training will be provided by the contracting ICP.