1st QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q1 FY26 National Menu
- Solicitation number
- 1530225Q00000030
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida, dated August 5, 2025, outlining specific delivery requirements for vendors who have successfully bid on the first quarter procurement. The memo establishes four distinct delivery schedule options that vendors must adhere to for the October 1 - December 31, 2025 period: Schedule #1 requires all items in one shipment delivered October 1-15, 2025; Schedule #2 splits orders into two equal shipments delivered October 1-15 and November 1-15, 2025; Schedule #3 divides orders into three equal shipments delivered October 1-15, November 1-15, and December 2-16, 2025; and Schedule #4 requires 13 weekly shipments every Monday-Tuesday from October 1 through December 31, 2025.
The memorandum specifies critical operational requirements including delivery hours of 7:30 AM to 2:30 PM Monday through Friday (7:30 AM to 12:00 PM for Schedule #4), with no deliveries on weekends or federal holidays (Columbus Day, Veterans Day, Thanksgiving, and Christmas). All deliveries must be palletized and wrapped, with temperature requirements of 34-40°F for perishable foods and 0°F or below for frozen items. The facility reserves the right to adjust quantities with one week notice, and all deliveries are subject to a three-day conditional acceptance period for inspection and testing. Performance issues including early, late, or non-compliant deliveries will be documented and may result in rejection, re-award to alternate bidders, and consideration in future award decisions. Vendors must contact the Food Service Warehouse at specified phone numbers with questions and submit invoices via mail or email only.
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| File | Type | Posted |
|---|---|---|
| FCC COLEMAN - Q1 FY26 LINKS TO MARKETPLACE national.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: August 5, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates, October 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, October 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates November 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, October 1-15, 2025 the second delivery, another one third of the order must be delivered between the following dates November 1-15, 2025 and the third delivery, the remainder of the order, must be delivered between the following dates, December 2-16, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning October 1, 2025 and ending with the last delivery no later than, Tuesday, December 31, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 13, 2025 (Columbus Day); Tuesday, November 11, 2025 (Veteran’s Day); Thursday, November 27, 2025 (Thanksgiving Day); Thursday, December 25, 2025 (Christmas Day).
This quarter (October 1, 2025 – December 31, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .