1OH2237 JOTFOC_Redacted.pdf

Revised 10-23-2023

Justification for Other Than Full and Open Competition, Succeeding Lease

U.S. General Services Administration

GSA Region 5

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 1OH2237

Agency Name:

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

The

Columbus, Ohio under lease number LOH18902 for the

. The current lease expires May 31, 2024. Approval is requested to negotiate a succeeding lease with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The procedures for pursuing a succeeding lease are detailed in GSAR 570.402: Succeeding Leases.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

(INCLUDING ESTIMATED VALUE).

submitted a continuing need letter on 10/01/2021 for 37,794 rentable square feet of office and related space that must be within a half mile radius of the Kinneary Courthouse.

This requirement is for 33,299.00 ABOA / 37,794.00 RSF of space for a 15-year term to commence on 06/01/2024. The estimated cost of this lease is $28.35 per rentable square feet per year for an annual cost of $ The delineated area is East: 4th Street / South: Rich Street to Town Street / West: McDowell to the Scioto River to Hanover Street North:

Vine Street . There is no vacant Federal Space available.

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.402. In accordance with GSAR 570.402, use of the sole source authority is appropriate where it is determined that award to any other offeror would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR

NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.

GSAM 570.402-4 allows for negotiation with the current Lessor when we are unable to identify any potential alternative locations, and the Government cannot expect to recover relocation and duplication costs through competition. An advertisement was placed in SAM.gov and emails were sent to the brokers of the buildings identified in CoStar that could possibly meet the requirements. Also, a letter was sent to the Mayor of Columbus inquiring about any buildings that could meet this requirement. The existing location was the only location that expressed an interest, and the existing location can adequately provide for the agency’s space requirements.

Further, relocation would cause substantial duplication of cost to the Government that is not expected to be recovered through competition.

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

The Lease Contracting Officer accessed the last inspection report through ACRE and also chatted with the LAM. The Incumbent Lessor has met the requirements in the Lease and has had no major deficiencies. The client agency is also happy with the service from the Lessor.

9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE

ACQUISITION.

10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.

In advance of the lease contract’s expiration, considerations were given to allow for sufficient time to conduct a full and open procurement. The Government during the initial planning stages for this project did consider the cost of moving from the existing location, and the cost to build out new space when making an initial suggestion of completing a succeeding lease. The information gathered during the advertisement and market research process confirmed that moving forward with a succeeding lease was in the best interest of the Government. Besides the lack of competition, all indications are that it is economically advantageous to stay at the existing building. Additionally, consideration was given to the customer agency's mission and security requirements to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.

11. CONTRACTING OFFICER CERTIFICATION.

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a succeeding lease of 37,794 RSF is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.

12. PREPARER’S TECHNICAL CERTIFICATION.

I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.

Concurred by

Approved by