1F - SSJ - FFC 2020 (FINAL).pdf

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS

(OVER $3,000 AND UP TO $100,000) PURSUANT TO FAR 13.106(b).

Date: 6/10/2020 PR Number: RUAS-20-00162

SSJ # FY20-0176

1. Nature and/or description of the item/service being procured and its intended use (including the anticipated cost):

The Department of Homeland Security (DHS) has a requirement on a sole source basis to purchase one-year Federal Facilities Council (FFC) Membership at the cost of $40,000.00, with the National Academies of Sciences (NAS). This membership provides DHS and its components the following benefits:

Develops and disseminates facilities-related information through networking, conferences, workshops, and studies.

A standing committee activity related to Building Resilience.

Practices for Facility Condition Assessment - Measuring Performance vs. Condition.

Digitization and Technology Adoption in Facilities Planning and Management.

Messaging the Risk to Lack of Investment in Facilities and Actions that Can Improve

Sustainability and Bring Down Lifecycle Costs.

Comparison of Facilities Cost Data.

Provides a forum to identify government-wide issues regarding facility planning, design, construction, operation, maintenance, and management.

Convenes standing committee meetings to promote networking and information sharing among sponsor agencies.

Deploys its finding through its report published by the National Academies Press.

Opportunity to serve or appoint agency staff to one of the five FFC subcommittees and provide input on guest speakers and topics of interest.

Networking with Federal peers and sharing of best practices.

Unique opportunity to leverage resources and influence policy decisions on facilities and infrastructure.

2. Sole Source Justification rationale (Check one and explain below):

___X___ Only one responsible source.

______ Urgent and compelling circumstances exist.

______ Exclusive licensing agreement exists.

______ Brand Name. if the brand name requirement applies to a portion of the procurement, please identify that portion.

______ Industrial Mobilization

______ Other. Explain

The National Academies of Sciences (NAS) is the only organization who can offer membership in the Federal Facilities Council (FFC). They are the sole source to provide this membership.

3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2). Check one or more from below and provide short explanation or description of action taken):

__X_ Market Research.

__X__ Comparison of the proposed price with prices found reasonable on previous purchases.

The same membership services were provided last year in the amount of $40,000.00

______ Current Price List

______ Comparison with similar items in related industries.

___X__ Comparison with IGCE

_____ Contracting Officer’s personal Knowledge

_____ Other.

4. If this is a determination for sole source, the Contracting Officer certifies:

a. The anticipated price will be determined fair and reasonable in accordance with FAR Part 13.106-3(a)(2).

Historically, several components of DHS have been members of the FFC. The 2019 membership fees for each component were as follows:

U.S. Coast Guard: $20,000.00 Science and Technology Directorates: $10,000.00 Customs and Border Protection: $10,000.00

Total $40,000.00

Price Reasonableness:

The request for the 2019 FFC membership for all components of DHS incorporates the sum of these three components that historically have been members at the annual rate of $40,000.00.

Pricing in previous years was determined fair and reasonable. The 2020 price of $40,000.00 will provide for the same services from previous years based on the understanding that the 2020 membership will be extended to all components of DHS without increasing the total membership fee. Finally, DHS receives pricing for Non-Profit / Government membership, is equal to the ICGE provided by the Program Office. The price is hereby determined to be fair and reasonable in accordance with FAR 13.106-3(a)(2).

Technical Representative Date

Contracting Officer Date

6/14/2020

R. Michael Karau 06.15.2020