1E_Primary Care Window Shade SOW.docx

Minneapolis VA Medical Center

SECTION A:

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for window shades for VA EC&R - 1E ward and new Primary Care Building on the Minneapolis VA Medical Center, One Veterans Drive Minneapolis MN, 55417 campus, that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes window shades and installation services. The VA point of contact is Marci Collins.

Healthcare furnishings include interior window roller shades and installation services.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Duty hours will be Monday-Friday, except Government Holidays or shutdowns 7:00am-4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Coordinate and provide project management for the installation of the window shades for both 1E and Primary Care spaces. Final acceptance will be by Marci Collins, Interior Designer, Facilities Engineering.

b. Window shades will install in one phase of installation for the Primary Care building. Unit 1E is an active unit with patients, so coordination will need to happen with Marci Collins, plan for up to 3 trips to do the installation for 1E.

c. The Primary Care building will be ready for shades around end of September, early October installation of 2022. The 1E can be scheduled anytime as that unit is occupied. DO NOT PROCESS THIS ORDER UNTIL ORDER IS OFFICIALLY RELEASED BY VA INTERIOR DESIGNER. ORDERS SHIPPED BEFORE VA INTERIOR DESIGNER’S SCHEDULED DATE, WILL BE REFUSED. THERE IS NO STORAGE ROOM ON SITE.

d. Prepare and provide as built furniture drawings in PDF and AutoCAD.

e. Provide maintenance manuals for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at the Minneapolis VA Medical Center. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by September 12, 2022, 11:00AM CST. All questions submitted for this solicitation must be electronically sent to the following email address: scott.dickey@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. complete manufacturer’s product specifications

b. Bill of Materials per room

c. quantity of man hours for labor/installation

d. product literature

e. project staffing plan

f. physical finish samples

g. warranty.

h. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing) – See Price & Cost Schedule

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per room

Submissions can be sent in multiple emails to avoid computer system email size limitation, to scott.dickey@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA: Lowest Price technically Acceptable (LPTA)

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment for technical requirement of products.

8.0 SERVICES

Installation services required for installation of window treatments.

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of one (1) meetings with the Minneapolis VA Medical Center to review final award with VA Interior Designer and End Users and to make necessary revisions. One of these visits will be conducted as a punch list at the end of the installation.

b. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

c. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

d. The product must not be placed into production without clearance from the VA COR.

e. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

f. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

g. The contractor shall provide 30 days free storage.

h. The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

i. Note below in each room we will re-use some of the existing furniture. Contractor will be responsible for relocating those items during installation time.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

Window Shade:

Contractor should verify each window size.

· Shade should be available as a singe or double shade.

· Shade should be available as manual or electronic.

· Shade should have a minimum 25 year warranty for textile. 10 years warranty on hardware.

· Shade should be self lubricating, quiet and maintenance free operating.

· Shade should hace a fascia to conceal the shade assembly, shadeband, or any alterations made to accommodate the chain.

· Shade should meet all NFPA codes.

· Shade should include installation. Installer should be trained and certified by the manufacturer with a minimum of 10 years experience in stialling.

· Shade install warranty should be a minimum of 1 year from date of install completion.

· Shade mounting options should be wall, ceiling, recessed in ceiling pocket and window jamb mounting.

· Manual shade drive chain should be T304 stainless steel beaded with 100 pound minimum breaking strength warranted from breaking for the life of the shade.

· Brackets and Mounting Hardware: As recommended by manufacturer for mounting indicated and to accommodate shade fabric roll-up size and weight.

· Shade should have hembars: Designed to maintain bottom of shade straight and flat.

· Shade blackout textile should be Mecho, Classic Blackout Color: 0705 Champagne.

· Shade transparent shade should be Mecho, ThermoVeil Color: 1724 Taupe

· Shade hardware such as facia and shade band should be Mecho Color: Colonial White.

1E Layout

1E-110 Patient Room

· Provide 1 each aprox.13’-3” W x 4’-9” L manual window blackout shade

· Provide 1 each aprox.13’-3” W x 4’-9” L manual window ThermoVeil shade

1E-112 Patient Room

· Provide 1 each aprox. 8’-10” W x 4’-9” L manual window blackout shade

· Provide 1 each aprox. 8’-10” W x 4’-9” L manual window ThermoVeil shade

1E-113 Patient Room

1E-114 Living Room

· Provide 1 each aprox. 8’-3 3/4” W x 4’-9” L manual window ThermoVeil shade

1E-119 Patient Room

· Provide 1 each aprox. 8’-1/2” W x 4’-9” L manual window blackout shade

· Provide 1 each aprox. 8’-1/2” W x 4’-9” L manual window ThermoVeil shade

1E-120 Patient Room

· Provide 1 each aprox. 8’-4” W x 4’-9” L manual window blackout shade

· Provide 1 each aprox. 8’-4” W x 4’-9” L manual window ThermoVeil shade

1E-121 Patient Room

1E- 122 Patient Room

1E- 123 Patient Room

· Provide 1 each aprox. 13’-3 1’2” W x 4’-9” L manual window blackout shade

· Provide 1 each aprox. 13’-3 1’2” W x 4’-9” L manual window ThermoVeil shade

Primary Care Layout

79-100 Waiting Room

· Provide 1 each 9’-9 1/2” W x 16’-7 13/4” L electronic ThermoVeil window shade

· Provide 1 each 9’-5 1/2” W x 16’-7 13/4” L electronic ThermoVeil window shade

79-100a Vestibule

· Provide 1 each 5’-0” W x 16’-7 13/4” L manual ThermoVeil window shade

79-102 Group Room

· Provide 1 each 10’-0” W x 16’-7 13/4” L manual ThermoVeil window shade

· Provide 1 each 14’-10 3/4” W x 16’-7 13/4” L manual ThermoVeil window shade

179-108 Admin

· Provide 2 each 5’-0” W x 12’-7 1/2” L manual ThermoVeil window shade

79-109 Office

· Provide 1 each 2’-6” W x 12’-7 1/2” L manual ThermoVeil window shade

79-118 Pharmacy office

· Provide 21each 5’-0” W x 12’-7 1/2” L manual ThermoVeil window shade

79-141 Office

· Provide 1 each 5’-0” W x 12’-7 1/2” L manual ThermoVeil window shade

79-142 MD Work

· Provide 2 each 2’-6” W x 12’-7 1/2” L manual ThermoVeil window shade

79-143 RN Work

· Provide 2 each 2’-6” W x 12’-7 1/2” L manual ThermoVeil window shade

79-145 Staff Lounge

· Provide 2 each 5’-0” W x 12’-7 1/2” L manual ThermoVeil window shade

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