(1a) Attachment 1 SOW_HVAC Maintenance (FY24-FY29).pdf

W9124L-24-B-0001 Statement of Work

STATEMENT OF WORK

FOR

FORT SILL HVAC MAINTENANCE

1. HEATING, VENTILATION AND AIR CONDITIONER (HVAC) MAINTENANCE SCOPE

OF WORK – BASE PLUS FOUR OPTION YEARS.

A. GENERAL:

This is a non-personnel service contract to furnish labor, management, supervision, tools, parts, materials, and equipment required to perform preventative maintenance services and incidental repair services for communication infrastructure equipment identified herein. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

B. PERIOD OF PERFORMANCE:

The period of performance with a 12-month Base period with four (4) – one (1) Year Option periods.

Base Year: 1 April 2024 – 31 March 2025 Option Year 1: 1 April 2025 – 31 March 2026 Option Year 2: 1 April 2026 – 31 March 2027 Option Year 3: 1 April 2027 – 31 March 2028 Option Year 4: 1 April 2028 – 31 March 2029

B. LOCATIONS:

a. Bldg. 1645 Randolph Rd. - "Dial Central Office, DISA Main Core network Node, network inside and outside plant staff member’s office space.

b. Bldg. 5962 Rothwell St. - Network Node site, Phone switch distro (Unmanned)

c. Bldg. 710 Condon Rd - Network Node site, Phone switch distro (unmanned)

d. Bldg. 2601 Ringgold Rd. - Network Node site, Phone switch distro (Unmanned)

e. Bldg. 3436 Koehler Loop - Network Node site, Phone switch distro (Unmanned)

f. Bldg. 4109 Ft. Sill Blvd - Network Node site, Secondary Phone switch site (Unmanned)

g. Bldg. 462 Hamilton Rd - DISA Secondary Network node site, data center, Phone switch (currently unmanned due to personnel shortages)

h. Bldg. 6481 Bald Ridge Rd - LMR and Network Node Site (unmanned)

i. Bldg. 7876 Tower Rd (Hill 471) - LMR and Network Node Site (unmanned)

j. Bldg. 2970 Vanture Rd. - LMR and Network Node Site (unmanned)

k. Bldg. 7900 Mackenzie Hill Rd. - LMR, fiber distro bldg. (Unmanned)

l. Big Rock Tower Site, Bison Bluff Rd - LMR (unmanned)

Note:

1. Buildings 6481, 7876, 2970, 7900 and Big Rock Tower Site do not have any water source available. Listed above as h-l.

2. Building 7876 (Hill 471) and Big Rock Tower Site located in Medicine Park are located on hilltops and may require a 4X4 vehicle to reach them. Listed above as (i and l).

C. SPECIFICATIONS:

Qty Make / Model SN# TAG Indoor / Outdoor

2 STULZ

VFS-240-DAR-D

HVAC

09310033 to 09310034

B462-1, B462-2

DISA secondary Network Node Site, data center, Phone switch (currently unmanned)

Indoor

2 STULZ

SCS-525-DAA

CONDENSER

09310035 to 09310036

B462-1, B462-2

DISA secondary Network Node Site, data center, Phone switch (currently unmanned)

Outdoor

2 DATAAIRE

GTAU-01832

HVAC

2020-0371-B to 2020-0372-B

B710-1, B710-2

Network Node Site, Phone switch distro (unmanned)

Indoor

2 GHRC-02532

Condenser

2020-0373-A to 2020-0374-A

B710-1, B710-2

Network Node Site, Phone switch distro (unmanned)

Outdoor

2 DATAAIRE

DARC-2132

Condenser

2016-3448-A to 2016-3449-A

B1645-1, B1645-2

Dial Central Office, DISA Main Core network Node, network inside & outside plant staff members office space

Outdoor

2 STULZ

SCS-447-DAA

Condenser

10001249, 09310050

B1645-3, B1645-4

Dial Central Office, DISA Main Core network Node, network inside & outside plant staff members office space

Outdoor

2 DATAAIRE

DAAU-02032

HVAC

2016-3446-A to 2016-3447-A

B1645-1, B1645-2, Dial Central Office, DISA Main Core network Node, network inside & outside plant staff members office space

Indoor

2 STULZ

VFS-180-DAK-U

HVAC

09310049 to 10001248

B1645-3, B1645-4

Dial Central Office, DISA Main Core network Node, network inside & outside plant staff members office space

Indoor

2 LIEBERT

PX011HW1CSA876

CRAC-HVAC

Y16M6S0099, Y16M6S0100

B1645-5, B1645-6

Dial Central Office, DISA Main Core network Node, network inside & outside plant staff members office space

Indoor

2 DATAAIRE

GTAU-01832

HVAC

2020-0375-B, 2020-0376-B

B2601-1, B2601-2

Network Node site, Phone switch distro (Unmanned)

Indoor

2 DATAAIRE

GHRC-02532

Condenser

2020-0377-A, 2020-0378-A

B2601-1, B2601-2

Network Node site, Phone switch distro (Unmanned)

Outdoor

2 DATAAIRE

GTAU-01832

HVAC

2020-0379-B, 2020-0380-B

B5962-1, B5962-2

Network Node site, Phone switch distro (Unmanned)

Indoor

2 DATAAIRE

GHRC-02532

Condenser

2020-0381-A, 2020-0382-A

B5962-1, B5962-2

Network Node site, Phone switch distro (Unmanned)

Outdoor

2 DATAAIRE

GTAU-04632

HVAC

2020-0383-B, 2020-0384-B

B3436-1, B3436-2

Network Node site, Phone switch distro (Unmanned)

Indoor

2 DATAAIRE

GHRC-05332

Condenser

2020-1064-A, 2020-1065-A

B3436-1,2 Network Node site, Phone switch distro (Unmanned)

Outdoor

2 DATAAIRE 2020-1062-A,

2020-1063-A

B4109-1,2 Network Node site, Phone switch distro (Unmanned)

Outdoor

GHRC-03932

Condenser

2 DATAAIRE

GTAU-03532

HVAC

2020-0387-B, 2020-0388-B

B4109-2 Network Node site, Phone switch distro (Unmanned)

Indoor

2 Bard

WA484-A05XXXXXJ

236H052049330- 236H052049331-

B6481-1,2 LMR Site (Unmanned) Wall Unit

2 Bard

WA361-A05XWXXXJ

225B051992622-02 225B051997563-02

B7876-1,2 LMR Site (Unmanned) Wall Unit

2 Bard

WA361-A09EPSXXJ

125J00149753-02 125J001497539-02

B2970-1,2 LMR Site (Unmanned) Wall Unit

1 Bard

W36A2-A10XXXXXJ

309M143167773-

B7900-1 LMR Site, Network Node site, Phone switch distro (Unmanned)

Wall Unit

1 Bard

WA372-A05XXXXXJ

225H052049279-

Big Rock (Medicine Park)

LMR Site (Unmanned) Wall Unit

D. WORK HOURS:

Work shall be performed Monday thru Friday, except federal holidays as listed below. The Contractor shall perform work during normal business hours. Normal business hours for the Government site are 0730 – 1600. The Contracting Officer’s Representative (COR) must approve, in advance, any work outside of normal business hours, and any overtime supporting this requirement.

E. VISITORS WELCOME CENTER (VWC): Visitor Welcome Center (VWC)- The VWC is located at 6701 Sheridan Road on Fort Sill. The hours of operation are 5 a.m. to 9 p.m.

Contact phone number (580) 442-9603. Under DoD guidelines anyone without a current active-duty military I.D. card, family I.D. or retiree I.D. must go through the VWC for a pass card that will allow them unescorted access to Fort Sill. KTR’s working on Fort Sill that need a pass shall complete Fort Sill Form 118, Request for Unescorted Installation CONTRACT Access.

F. DISPLAY OF ID CARD. Contractor personnel shall wear a Contractor issued ID card at all times when performing work under this Contract. Each Contractor employee shall wear the ID card in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All employees and sub-contractors shall display on his/her person a badge/name tag including the name of the employee and Contactor’s name.

Contractor-owned vehicles shall bear the Contractor’s name in 2-inch letters.

G. RECOGNIZED FEDERAL HOLIDAYS:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

H. OPERATING RANGES:

All buildings shall maintain an operating temperature at 69 degrees, +/-2 and the humidity is 46%, +/-4%.

I. EMERGENCIES AND FORCE PROTECTION CONDITIONS:

During declared emergencies and/or elevated Force Protection Conditions (FPCONs) Charlie or Delta, contractor performance under this contract shall be determined by the COR or Contracting Officer (KO).

J. QUALITY CONTROL PLAN (QCP):

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten calendar (10) days after date of contract award.

2. CONTRACTOR GENERAL INFORMATION:

A. CERTIFICATION:

Contractor shall be certified in HVAC maintenance and repair, currently meeting all city and state licensing requirements to accomplish the specified work. Technician(s) shall be authorized HVAC technicians and utilize only repair parts approved or certified by the equipment manufacturer. Contractor’s Representative(s) shall respond to requests for contract service from the COR or KO within four (4) hours of notification.

B. EQUIPMENT AND TOOLS:

Contractor shall provide all specialized and general test, measurement, and diagnostic equipment, tools, and repair parts necessary to accomplish scheduled services and repairs.

C. PREVENTIVE MAINTENANCE:

The Contractor shall provide labor and materials to conduct routine maintenance and preventive maintenance monthly. The proposed scheduled shall be coordinated with the designated COR, during normal duty hours of 07:30 to 16:00, Monday through Friday.

Scheduled monthly maintenance shall consist of filter changing, cleaning inside and outside condenser and evaporator coils, servicing humidifiers, lubricating motors, checking refrigerant pressures, checking air temperatures and monitoring unit operation. Water filters shall be changed quarterly, and humidifier canisters shall be changed semi-annually.

D. URGENT/EMERGENCY RESPONSE and REPAIR ACTIONS:

The Contractor shall perform urgent/emergency service calls as required to diagnose problems (i.e., breakdowns, failures, faults, and malfunctions) and provide minor repairs to restore or restart equipment.

Response time for emergency service shall be no longer than four (4) hours from time of the initial notification of a problem with a system. The Contractor shall respond on the same day for requests submitted before 1200 (noon) and the next day for requests received after 1200.

The COR shall be informed of the expected repair time.

The Contractor shall provide parts and materials needed for such repairs if they fall within the scope of routine maintenance supplies (oil, lubricants, refrigerants, belts, etc.), otherwise the Contractor shall provide a quote to the government for necessary labor and parts to complete the repair. The Contractor shall provide subject quote within 8 hours after diagnostic visit.

The Contractor shall provide labor for initial diagnosis visit for up to either (8) emergency calls per year if during normal business hours, otherwise labor to be billed at the designated labor rate of time and a half per technician. Work shall not commence for any repairs above maintenance as described herein without government approval of the work and proposed costs if greater than $200.00. Repairs shall be made within twenty-four hours (24) of Government approval. Repair delays, due to material or parts delays, shall be documented and provided to the Government within the required response time (24 hours).

As part of the diagnostic visit, the contractor shall provide any incidental labor and material required to restore the equipment to its satisfactory and full capacity of operation. Incidental material is defined as material that costs less than $200.00 in the commercial marketplace.

Incidental labor is defined as any labor required to install incidental material or work that requires four (4) hours or less of labor.

E. OUTAGES:

Any utility or HVAC outage affecting inhabited workspace, inhabited living space, or exit from an inhabited workspace/living space requires an Outage Permit.

Contractor shall schedule and perform service to the HVAC equipment in a manner that minimally disrupts the government business. The Contractor shall notify the COR prior to taking equipment out of service.

F. CLEANUP:

The premises shall be kept free at all times from the accumulation of waste material and/or rubbish resulting from the work. Combustibles shall be removed daily, and upon completion of the work, all debris, tools, and other surplus materials shall be removed, and the premises left in approved condition.

G. PROTECTION OF EXISTING WORK:

Existing work to remain shall be protected from damage. Work damaged by the Contractor shall be repaired to original condition at no additional cost to the Government.

H. ORAL MODIFICATIONS:

No oral statement of any person other than the Contracting Officer or his/her representative, as provided in the contract clause entitled “Changes” shall in any manner or degree modify or otherwise affect the terms of this contract.

I. CONTRACT DATA REQUIREMENTS

Contractor shall provide the COR a Monthly Contract Status Report, due on the 1st workday of the month addressing the previous months work, for all work performed within a calendar month, detailing labor hour and material used for each action performed within the reporting period.

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report each month. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed, and assessment driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance. Requirements will be provided to the Contractor by the COR as needed.

J. PREVENTATIVE MAINTENANCE (PM) PROGRAM

This Contractor shall provide the COR a plan and schedule on executing the PM services. The PM Program shall include all the required elements outlined in Section 2C Above. The plan and schedule shall be provided to the COR and Contracting Officer no later than 10 calendar days after award for review and approval.

3. SAFETY AND REGULATIONS

A. SAFETY COMPLIANCE:

The Contractor shall comply with all federal, state, and local policies, directives, laws, and regulations. During the performance of tasks requiring protective equipment and clothing, contractor employees shall wear safety items required by OSHA and as specified in the applicable regulations. The Contractor shall be responsible for providing personal protective equipment, clothing, and training.

B. SAFETY TRAINING REQUIREMENTS:

The Contractor shall ensure all employees receive the safety training required by all federal, state, and local laws and policies. The Contractor shall maintain the safety training records and make them available to the COR and KO upon request.

C. SAFETY PLAN REQUIREMENTS:

The Contractor shall comply with the safety rules and regulations pertaining to the activity, and shall govern employees according to, and in compliance with applicable OSHA Regulations and U.S. Army Corps of Engineers Safety and Health Manual EM 385-1-1. The Contractor shall maintain an accurate record of exposure data on all accidents incidental to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to property, materials, supplies, or equipment. The Contractor shall report this data as requested by the Contracting Officer. A written safety plan, outlining all Contractor Safety Procedures, addressing work under this contract shall be provided to the Contracting Officer within 10 calendar days of contract award and shall be subject to approval by FT Sill Safety Department prior to commencement of work.

D. LOCK OUT/TAG OUT POLICY:

1. Combination locks shall not be used for lockout.

2. No two (2) lockout devices (locks) shall be keyed alike.

3. No more than two (2) keys shall exist for any lock. The worker shall maintain one key, and the supervisor shall maintain the other in a location readily accessible in the event of an emergency.

4. All lockout and tag-out devices will be supplied by the Contractor. Both lockout and tag-out devices shall indicate the identifier of the employee applying the device(s). Tag-out devices shall include the cognizant shop (or code), the telephone number where the employee can be reached during working hours, name of his/her supervisor, date the device was applied, and the machine, equipment, or system component that is de-energized.

E. FORT SILL FIRE REGULATIONS:

“Hot work” permits are issued to the Contractor by the Fire Prevention Inspectors. Permits are issued daily only and from start of work until finished. Permits are required for all “hot work” and before entering buildings. (“Hot work” includes all welding, cutting, soldering/brazing, or blow torches.) Hot work requests shall be submitted to the COR for coordination and approval as required.

F. ENVIRONMENTAL REQUIREMENTS:

Any Hazardous or Regulated Waste generated at the job site, shall be stored, characterized, and disposed of in coordination with Ft Sill Directorate of Public Works (DPW) Environmental & Natural Resources Division. A DPW point of contact shall be provided by the COR upon request.

G. CONFINED SPACE PERMITS/CERTIFICATIONS:

Certain work for this project is located in what could be considered a “confined space” as specified within 29 CFR 1910.146 and/or the U.S. Army Corps of Engineers Safety and Health Manual EM 385-1-1.

H. ASBESTOS AND LEAD:

There is no known asbestos containing material (ACM) and/or lead based paint on this project.

I. ANTI-TERRORISM/OPERATION SECURITY REVIEW (AT/OPSEC)

Operations Security (OPSEC). The Contractor shall comply with DoD Directive 5205.02, Army Regulation 530-1, and the requiring activity OPSEC program. Failure to comply with the OPSEC directives shall be deemed adequate cause for the removal of a Contractor employee from performance on this contract and could be considered for appropriate legal action. The Contractor shall ensure all contractor employees and subcontractors performing work under this contract complete Level I OPSEC training within 30 calendar days of start of employee performance on this contract and annually thereafter. The Contractor shall maintain all OPSEC training records and shall provide copies to the COR upon request.

Antiterrorism Level I Training. The Contractor shall ensure that all contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas complete Antiterrorism (AT) Level I awareness training within 30 calendar days after start of employee performance on this contract. Within 5 calendar days after completion of training, the contractor shall certify to the COR or KO that all employees performing work under this contract have completed the AT Level I awareness training. AT Level I awareness training is available at https://jkodirect.jten.mil, course #JS-

US007-14.

4. ACRONYMS AND DEFINITIONS

A. ACRONYMS:

Acronym Definitions CAC Common Access Card

CO/KO Contracting Officer COR Contracting Officer Representative IT Information Technology SOW Statement of Work DISA Defense Information Systems Agency LMR Land Mobile Radio HVAC Heating, ventilation, and air conditioning OSHA Occupational Safety and Health Administration

B. DEFINITIONS:

CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.