Cover letter - Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facility’s fuel system.pdf

This document is a Request for Quotes (RFQ) issued by the U.S. Embassy in Windhoek, Namibia for preventive maintenance services for the facility's fuel system. The solicitation (Number 19WA8025Q0021) seeks a contractor to perform planned maintenance and inspections of the entire fuel system, ensuring systems are maintained according to manufacturer recommendations and remain in good operational condition. The U.S. Government intends to award a contract to the responsible company submitting the lowest acceptable offer, with the potential to award without further discussions.

Key details include a pre-proposal site visit scheduled for July 21, 2025 at 15h00 local time, with quotations due on July 28, 2025 at 17h00 local time. Prospective offerors must submit quotations electronically to windhoekbidsubmission@state.gov or by physical mail, with specific submission requirements including file size limitations (not exceeding 15MB). Offerors must complete and submit several documents, including SF-1449, pricing information, representations and certifications, and proof of SAM registration. The contract will be a firm fixed-price type, and all contractors must be registered in the System for Award Management (SAM) database prior to proposal submission.