PRE-PROPOSAL_MEETING_PRESENTATION.pdf

PRE-PROPOSAL MEETING

TRAVEL MANAGEMENT SERVICES

19WA8018Q0005

Embassy of the United States of America, Windhoek

JANUARY, 09 2018

Points to note

• Statements made in this meeting do NOT change the solicitation. All changes will be by written amendment to the solicitation

• Contractors are encouraged to put their questions in writing

• All questions and answers will be posted on the US Embassy Windhoek and the FedBizOps websites.

RFP OBJECTIVE

• Provision of travel management services to the U.S. Embassy, Windhoek.

• The contract will be for a 1 year period with 4 options to renew.

RFP Timelines

• The closing date and time:

Date: January 26, 2018

Time: 17h00 (Namibian Time)

• NO offers will be considered after the deadline

Scope of Work

• The Contractor shall provide corporate travel services for official domestic and international travel of Government employees and their dependents

• Domestic and international travel includes travel within Namibia and travel outside Namibia, including travel within the U.S and other countries.

• Full scope is outlined in the RFP

RFP General Clarifications

• The fees in Section B are fully loaded or all-inclusive rates

• The rates for option years must be in the offer and not subject to renegotiation after the contract is signed.

• No changes will be made after the contract is signed.

• It remains solely the Government’s choice to extend the term of the contract

RFP Specific Criteria

• The contractors shall demonstrate all criteria in Section 4 of the RFP:

– Rates/price

– Compliance with RFP terms

– Financial capacity

– Performance Period ability

– Satisfactory integrity and business ethics

– Industry experience and skills

– Adequate equipment and facilities

– Eligibility for the award

PROPOSAL SUBMISSION

• The contractors are strongly encouraged to follow the “Instructions to Offerors” outlined in Section 3 of the RFP

SAM Registration

• All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award

• Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

• https://www.sam.gov

• The guidelines for registration in SAM are available at:

• https://www.statebuy.state.gov/pd/Pages/AdditionalV endorReg.aspx https://www.sam.gov/ https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

PRIOR QUESTIONS & ANSWERS

QUESTIONS?