05_PWS-ABB-MechanismRefurbishment-20190705.pdf

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT (PWS)

ABB Mechanism Refurbishment 5 July 2019

1. REQUIREMENT OVERVIEW

The Western Area Power Administration (WAPA) Sierra Nevada Region (SNR) requires immediate mechanism refurbishment for out circuit breakers. The parts will be delivered to Elverta Maintenance Facility (EMF) at 7940 Sorento Road, Elverta, CA 95626.

2. PERFORMANCE REQUIREMENTS

The Contractor shall provide ABB spare replacement parts for ABB 242PM40-30 (40ka-3000 amp) high voltage circuit breakers. This procurement action includes 3ea. retrofit AHMA 8 to HMB 8 operating mechanisms for ABB breakers with serial #100269-01, 02 and -03 spare replacement parts.

Also procure from ABB spare replacement parts for ABB 550PM40-30 (40ka-3000 amp) high voltage circuit breakers. This procurement action includes 1ea. rebuilt AHMA operating mechanisms for ABB breaker with serial #100270-11 spare replacement part.

Also procure from ABB a replacement part HMB-8.2 mech. (SN-33500-10) and a refurbished HMB-8.2 mech. (SN# 210001616996 02) for 121PA-40-16B high voltage circuit breakers.

The new mechanisms shall be configured with a plug/receptacle as opposed to being hard wired.

The Contractor shall provide a Factory Field Service Engineer to technically assist the local crew and provide best practice recommendations during the exchange of AHMA mechanisms to HMB mechanisms. The estimated time is for two to four (2-4) days to work on the retrofit unit installation. This supervision will entitle WAPA to have a 10 year warranty by ABB on the installed mechanism.

The Contractor must be authorized to perform repairs on this ABB equipment.

3. DELIVERABLES / SUBMITTALS

3.1 SAFETY PLAN.

3.1.1 A Safety Plan is required to be submitted to the CO and COR within 10 calendar days after contract award.

WAPA’s approval of the plan is required prior to the commencement of work. The Contractor must work in a safe manner and follow the safety standards. If there is a conflict between the requirements of the standards, project specifications, and applicable Federal, State, or local safety, health, or industrial regulations or codes, the more stringent requirements shall prevail.

3.1.2 List of Employees

Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. No unidentified or unauthorized personnel are permitted on the work site.

3.1.3 Work Schedule

Within 10 calendar days after contract award, the contractor shall submit to the CO and COR, a complete work schedule for approval.

3.1.4 Quality Control Plan

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary (PRS) section of this PWS. The Contractor shall provide the QCP to the CO within 10 days of contract award.

4. WAPA REQUIREMENTS

4.1 CONTRACTOR PERSONNEL

4.1.1 The Contractor shall have a competent on-site representative authorized to act on behalf of the Contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

No unauthorized personnel are permitted on WAPA premises.

4.2 Government Personnel

4.2.1 The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

4.2.2 The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

4.3 CONTRACT WORK HOURS

4.3.1 SNR normal business hours are 6:00 a.m. to 4:30 p.m., Tuesday through Friday, excluding Federal holidays.

Contractor work may be authorized outside normal business hours on a case-by-case basis with prior approval from the CO and COR.

4.4 CONTRACTOR EQUIPMENT, MATERIALS, SUPPLIES, AND STORAGE

4.4.1 The Contractor is on site to advise, observe and instruct in the work. The contractor should advise on equipment and documents needed and ensure everything that is needed to complete the job has been planned for before arrival on site.

4.4.2 All equipment must be in good operating condition and comply with applicable OSHA guidelines. The Contractor must operate equipment in accordance with the original manufacturer’s recommendations and applicable laws and regulations.

4.5 INTERFERENCE WITH BUSINESS

4.5.1 The Contractor may not interrupt or interfere with the normal operation of Government business on WAPA premises. While on WAPA premises, Contractor employees shall comply with all applicable regulations.

4.5.2 The Contractor shall cooperate with other Contractors and Government employees and will schedule work to minimize disruptions, as may be directed by the COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor or Government employees.

4.6 PERSONNEL SECURITY REQUIREMENTS

4.6.1 No Contractor, Contractor employee or sub‐Contractor employee shall be allowed to perform any work under this contract without prior approval being obtained from WAPA. This includes management personnel visiting sites.

4.6.2 Prior to being granted access to sensitive information such as technical system or architectural drawings, Contractor employees may be required to execute a Confidentiality and Nondisclosure Agreement with WAPA. Failure to execute this agreement shall be grounds for requesting removal from performance on this contract.

4.6.3 All information related to this contract is property of the Government and as such, must be safeguarded. This information may only be disclosed to Contractor personnel directly involved in the program management, administration, servicing or installation and shall not be released to anyone without the express written consent of WAPA or the originator of the information.

4.7 SAFETY REQUIREMENTS

4.7.1 The Contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including DOE and WAPA requirements.

4.7.2 The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements, including DOE and WAPA requirements.

4.7.3 The Contractor shall ensure that its employees are provided with personal protective equipment (PPE) as necessary in accordance with established regulations and procedures. This equipment includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and as required by WAPA safety standards and directives.

4.7.4 The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations in the performance of their duties.

4.8 ENVIRONMENTAL REQUIREMENTS

4.8.1 The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current WAPA policies and procedures.

4.9 CONTRACTOR QUALITY CONTROL AND GOVERNMENT QUALITY ASSURANCE

The Contractor is responsible for overall quality control and shall utilize its own internal quality control processes in performance of this contract. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary section of this PWS.

4.9.1 Performance Requirements Summary (PRS)

The PRS is a listing of the significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the PWS.

Performance Objective/Measure Performance Standard Contractor to provide ABB CLI FSE certified engineer.

100% ABB certified.

Contractor to provide all parts kits necessary as indicated in section 2 and 4.3.1.

100% parts prior to commencement of work.

4.9.2 Government Surveillance of Contractor Performance

In order to supplement the Contractor’s QCP, WAPA personnel will verify Contractor compliance with essential performance requirements. The Government may use various methods to perform surveillance of Contractor performance, including customer input, random sampling, periodic inspection, contractor reporting, etc.

4.9.3 Contract Discrepancy Report (CDR)

A CDR (PWS Exhibit 1) will be initiated by the COR if, at any time during the performance period specified in the PRS, the results of WAPA’s surveillance show the number of observations of unacceptable performance during the period exceeds the threshold specified in the PRS, and the COR determines that the unacceptable performance was not caused by the Government. Instructions for completing the CDR are as follows:

4.9.3.1 The COR completes Blocks l through 6 and sends the form to the CO. Block 6 must include the PRS number corresponding to the discrepancy, the threshold of that PRS item, the number of discrepancies documented, and the PWS paragraph reference describing the Government’s expectations for that PRS item.

4.9.3.2 The CO evaluates the CDR, and if appropriate, signs it and sends it to the Contractor with a cover letter requesting a response within a specified number of days.

4.9.3.3 The Contractor must complete Blocks 7 through 10 and return the CDR to the CO within the specified time period on the cover letter.

4.9.3.4 Upon receipt of the Contractor’s response, the CO, in consultation with the COR, will evaluate the Contractor’s response and take appropriate action. The CO will document the evaluation in Block 11 and action taken in Block 12.

4.9.3.5 In most cases, the preferred action is re-performance by the Contractor at no additional cost to the Government. If deduction from payment is the appropriate action, the COR and CO will calculate the payment deduction based on the performance period in which the discrepancy occurred. The deduction is taken from the Contractor’s payment as close as possible to the month in which the discrepancy occurred, but not necessarily the same month. The Government should not withhold payment of an invoice while calculating the deduction.

4.9.3.6 The COR will complete Blocks 13a and 13b. The CO signs the CDR in Block 13c. These signatures indicate concurrence with the actions taken.

4.9.3.7 In the event the CO determines that issuance of a CDR is not appropriate; the CO shall document the contract file indicating why such action is not appropriate.

EXHIBIT 1

CONTRACT DISCREPANCY REPORT

CONTRACT NO. 1. REPORT NO. FOR THIS DISCREPANCY:

CONTRACTOR’S NAME:

2. FROM: (NAME OF CONTRACTING OFFICER

REPRESENTATIVE)

DATES

3. PREPARED:

4. RETURNED BY

CONTRACTOR:

5. ACTION COMPLETE:

6. DISCREPANCY OR PROBLEM: (DESCRIBE IN DETAIL; INCLUDE REFERENCE TO PWS

DIRECTIVE; ATTACH CONTINUATION SHEET, IF NECESSARY):

SIGNATURE OF CO:

7. TO: (CONTRACTING OFFICER)

8. FROM: (CONTRACTOR)

9. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT

RECURRENCE (ATTACH CONTINUATION SHEET IF NECESSARY)

10. SIGNATURE OF CONTRACTOR REPRESENTATIVE:

DATE:

11. GOVERNMENT EVALUATION:

12. GOVERNMENT ACTIONS:

13 CLOSE- OUT

NAME TITLE SIGNATURE DATE

(13A)

CONTRACTOR

NOTIFIED

(13B) COR

(13C) CO