19VM3026Q0010 - Invitation Letter.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Embassy in Hanoi, Vietnam for procurement of a reception package to support the Embassy's Independence Day celebration. The contracting officer is Stephen Hurley, and the RFQ number is 19VM3026Q0010. Quotations must be submitted electronically to Ms. Trang Bui (BuiTH@state.gov) by March 6, 2026 at 5:00 PM local time. All quotes must remain valid for a minimum of 180 calendar days. The Government intends to award a contract or purchase order to the responsible company submitting the lowest-priced, technically acceptable quotation and may conduct discussions with companies in the competitive range if necessary.

Prospective quoters must submit complete responses that include: Standard Form 18 (blocks 11e, 11f for pricing and blocks 13, 14, 15, 16 for bidder information); pricing as specified in RFQ Part C; a technical proposal addressing all requirements; National Defense Authorization Act (NDAA) certification using the provided form; and proof of active registration in the System for Award Management (SAM) database. Registration in SAM is mandatory prior to proposal submission per FAR 4.1102, and failure to register may result in the proposal being deemed non-responsible. Quoters are strongly encouraged to register immediately if interested in responding. Questions regarding this RFQ should be directed to Mr. Stephen Hurley at HurleySJ@state.gov.