Combined Advertisement/Solicitation for Commercial Items – Audio and Video Equipment for PDS Studio

The U.S. Embassy Caracas has a requirement to purchase Audio and Video Equipment for PDS Studio. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is 19VE3026Q0012 and is issued as a Request for Quotation (RFQ).

The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2026- 01 March 13, 2026.

Items to be acquired are:

CLIN Description Quantity Unit of Measure Price USD Total USD

Glidecam X-10 Dual Support Arm Stabilizer Vest System or equal*.

Camera support system featuring springs and hydraulic shock absorbers, along with a wearable vest calibrated for cameras weighing 9 to 18 pounds.

each

Ortery LiveStudio LED 8-Light Kit or equal*.

Lighting kit featuring 8 LED lights and 8 softboxes, plus stands and accessories.

Each light is 150W with a 5500K color temperature. Includes carrying cases.

RODECaster Pro II 4-Person Podcasting Kit with PodMics, Studio Boom Arms, Headphones, and Cables or equal*.

Audio console system featuring 4 XLR inputs and additional unbalanced audio inputs with volume and adjustment controls; ready for live streaming. Includes 4 Rode (or equal) podcast microphones with cables and desktop stands, plus professional Rode (or equal) headphones for live monitoring.

Glide Gear iPad Smartphone Teleprompter V2 or equal*.

Portable teleprompter that allows an iPad to be used as the image-reflecting monitor.

It is tripod mountable.

Prompter People Flex Plus 17" Teleprompter with 17" Reversing Monitor or equal*.

Teleprompter with 17-inch monitor and tripod. Features MiniDV and ENG inputs.

Blackmagic Design Pocket Cinema Camera 6K Pro or equal Blackmagic Pocket Camera with 6K recording capability and Canon EF mount.

RODECaster Video All-in-One Production Console or equal*.

Video console capable of live streaming and audio/video recording. Features 4 HDMI inputs and analog and digital audio inputs, plus USB connectivity options.

Schoeps CMIT RAD-2 Set CMIT 5 Shotgun Microphone with Radius RAD-2 Shockmount and Nimbus Windshield or equal*.

Long condenser shotgun microphone with sound adjustments and cut filters. With a flat frequency response from 40Hz to 20kHz, sensitivity of -35dB, and a noise floor of 13dBA. Additionally includes a windshield, pistol grip, and an XLR connection cable.

* Reference or equal models or part numbers

Grand Total (USD)

F.O.B Destination:

U.S. Embassy Caracas Attn: SUVI Global Services.11380 NW 34th St. Miami, FL 33178 Delivery Date: No more than 30 days after the award.

Set Aside: No set aside or small business standard applies to this acquisition.

NAICS Code: 334310

Additional Requirements:

• Warranty: Awarded Contractor will provide US Embassy Caracas with a description of the Standard Warranty conditions and expiration date. Standard and commercial warranty is implied and shall be included in the contract price

• Specifications/ datasheet: Offerors must present catalog, brand name, manufacturer number and/or specifications of the items offered.

• New equipment ONLY, NO grey market or refurbished products. Items never used nor altered in any way.

• This Request for Quotation (RFQ) does not commit the U.S. Government to make any award, and the U.S. Government may cancel this RFQ or any part of it.

• Award will be made to the lowest-priced, technically acceptable offeror. The Government will evaluate complete bids first. If no complete, technically acceptable bids are received, the Government reserves the right to evaluate partial bids and make award on a lowest-priced, technically acceptable line-item basis.

The following clauses apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION JAN 2026), applies to this acquisition.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). FAR 52.212-4 Terms and Conditions Commercial Products and Commercial Services. (DEVIATION JAN 2026), applies to this acquisition.

Other clauses applicable to this acquisition:

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).

FAR 52.204-7, System for Award Management Registration (DEVIATION Jan 2026).

FAR 52.204-13, System for Award Management Maintenance (DEVIATION Jan 2026).

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION Jan 2026).

FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION Jan 2026).

FAR 52.222-19, Child Labor Cooperation with Authorities and Remedies (DEVIATION Feb 2026) FAR 52.223-23, Sustainable Products (DEVIATION Feb 2026) FAR 52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) FAR 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021).

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

FAR 52.233-3, Protest After Award (DEVIATION Jan 2026).

FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION Jan 2026).

FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION Jan 2026).

The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/far , the DEVIATED texts can be access at: https://www.acquisition.gov/far-overhaul

The following DOSAR provisions/clauses will also apply:

NUMBER TITLE DATE

652.229-70 EXCISE TAX EXEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. (for supplies to be delivered to an overseas post)

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-

PRICE)

AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE

FEB 2015

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-70 NOTICE OF SHIPMENT FEB 2015

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause-

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

System for Award Management (SAM) Registration: In accordance with FAR 52.204-7 and FAR 52.204-13, offerors must be registered in the System for Award Management (SAM), https://www.sam.gov, at the time of offer submission and at the time of contract award. Offerors shall provide their Unique Entity Identifier (UEI) and, if awarded a contract, maintain an active SAM registration with current and accurate information throughout contract performance and through final payment.

If there are any questions regarding this solicitation, please submit them in writing by email to:

CaracasSolicitation@state.gov no later than COB August 31, 2026.

Offers are due by September 8, 2026, 5:00p.m (local time). All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation, please contact CaracasSolicitation@state.gov.

Company Name Offeror Printed Name

Offeror Signature Date https://www.sam.gov/ mailto:CaracasSolicitation@state.gov mailto:CaracasSolicitation@state.gov