19TZ2022R004 Dar es Salaam Minutes_Pre-Proposal Conference.docx

Chapter 4 - Solicitation Documents October 2004 Pre-Proposal Conference Minutes February 25th ,2022 U.S. Embassy Dar es Salaam 686 Old Bagamoyo Road Msasani, Dar es Salaam

Minutes From Pre-Proposal Conference of February 25th, 2022 Introduction

The Contracting Officer Chris Cortese welcomed all attendees and introduced participants.

1. Procurement Supervisor - Elisha Mushumbusi, Procurement Agent - Jesse Kiwelu, Contracting Officer Representative (COR) - Human Resources Officer (HRO) - Ryan Reynolds & Human Resource Specialist- Valerie Nair.

2. Offerors:

1. Assemble Insurance Tanzania LTD

2. Britam Insurance (Tanzania) Ltd

3. ARiS Risk & Insurance Solutions Limited

4. The Jubilee Insurance Company of Tanzania Limited

5. Strategis Insurance (Tanzania)Limited

6. Appel Financial Inc

7. Gulf Master General Trading LLC

8. International Services, Inc Discussion of the Solicitation Package (Jesse Kiwelu)

The following sections of the solicitation were highlighted:

Intro: Section B The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage for its employees and their family members. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

All LE Staff covered under post’s medical benefit plan will pay 10% share of the premium. The maximum annual limit per covered individual per contract year, not including expenses covered under HIV/AIDS benefit, is TZS 100,000,000.

Section B. James Zadroga 9/11 Victims health and compensation act of 2010 Discuss requirement for Zadroga tax Public Law 111-347 - imposes a 2% tax on any foreign person on contracts received from the U.S. government for goods and services for all solicitation estimated over the SAP ($250,000) threshold and that do not fall under the exemptions /exclusions. A foreign person is defined as a person and or companies.

Purpose is to

· Fund healthcare for 9/11 first responders and victims

· Applies to contracts awarded on or after June 5, 2020

· Work is performed wholly or partly overseas

· Applies to each payment Please note that the tax imposed under 26 U.S.C 5000C may not be:

a. Included in contract price nor

b. Reimbursed to the Contractor by the U.S government.

Tanzania is not exempted from this act and the U.S. government will withhold 2% of invoice reimbursement.

· Location of clause in the Solicitation - Section I pages 29-31.

Section L: Instruction, Conditions and Notices To offerors -Read L.4 of solicitation -Detailing Contents of proposals.

Section M: Evaluation Factors for Award Proposals will be evaluated in two phases: a technical evaluation to determine the acceptability of the offer to the solicitation technical requirements; and a price evaluation to determine the total evaluated price proposed by each offeror. The "total evaluated price" is the cumulative total of the base year insurance plus all option years for the total estimated quantity specified in Section B. The “total evaluated price” will not include any rider pricing.

The government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.1

Registration & Submission (Elisha Mushumbusi)

SAM Registration:

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM.

Proposal Submission:

Your proposal must be submitted in a sealed envelope marked "Proposal Enclosed" to:

GSO-U.S. Embassy Contracting Officer Request for Proposals:19TZ2022R0004 LE Health Insurance Services 686 Old Bagamoyo Road Msasani Dar es Salaam, Tanzania

Proposals must be received before 16:00 local time on Wednesday, March 30, 2022. No proposals will be accepted after this time.

In order for a proposal to be considered, you must complete and submit the following:

1. SF-33

2. Section B, Pricing Schedule.

3. Section B, Retention Amounts in B.3.

4. Section K, Representations and Certifications; and

5. Additional information as required in Section L.

Electronic submissions should be sent to DarGSOProcurement@groups.state.gov. On the e-mail subject line state that the submission is for RFP-19TZ2022R0004 LE Health Insurance Services

Conclusion (Chris Cortese)

Reminded bidders of the provisions of Section K.1:

The offeror certifies that

1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii)the methods or factors used to calculate the prices offered:

2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not submit an offer for the purpose of restricting competition.

The conference concluded and attendees were thanked for their attendance and expression of interest in contracting with the U.S. government. The meeting was adjourned.

Questions:

The attached questions were asked during the conference or prior to the conference:

Enclosure: Questions and Answers