19TX1026Q0004 - SF1449 - Elevator Maintenance Services.pdf

To All Prospective Offerors:

SUBJECT: RFQ No. 19TX1026Q0004 – Elevator Maintenance Services

Enclosed is a Request for Quotations (RFQ) for Elevator Maintenance Service. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting the technically acceptable offer at the lowest price. The contract will be a firm fixed price with no adjustment for any escalation in costs or prices. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Your quotation must be submitted on or before 17:00 Ashgabat time on June 30, 2026, in a sealed envelope marked "Quotation 19TX1026Q0004 Enclosed" to:

Attention: Contracting Officer U.S. Embassy Ashgabat, Turkmenistan New Embassy Compound (NEC), 28 Archabil Street

Ashgabat, 744000 Turkmenistan OR (PREFERABLE) send to Ashgabatsolicitations@state.gov

No quotations will be accepted after this time. Quotes must be in English and incomplete proposals will not be accepted.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors must be registered in SAM at the time of award in accordance with FAR 52.204-7. Failure to maintain active registration may render the offeror ineligible for award. Therefore, offerors are highly encouraged to be registered in SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Notice:

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph

(t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

SOLICITATION

NOTICE

U.S. EMBASSY IN TURKMENISTAN

https://www.sam.gov/

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Direct any questions regarding this request for quotations by mail to Ashgabatsolicitations@state.gov

Sincerely, Joseph R. Williams Contracting Officer U.S. Embassy Ashgabat, Turkmenistan

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15952072

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE:

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TX1026Q0004

6. SOLICITATION ISSUE

DATE

June 15, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ashgabat Procurement Department

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/LOCAL

June 30, 2026/17:00

9. ISSUED BY

CODE

19TX10 10. THIS ACQUISITION

IS

UNRESTRICTED

OR

SET ASIDE:____ %

FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy Ashgabat, Turkmenistan 9, 1984 Street (Pushkin St) Ashgabat, 744000 Turkmenistan

HUBZONE SMALL

BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

None

13a. THIS CONTRACT IS A

RATED ORDER

UNDER

DPAS (15 CFR 700)

13b. RATING None

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

CODE 16. ADMINISTERED BY CODE

U.S. Embassy Ashgabat, Turkmenistan 9, 1984 Street (Pushkin St)

See block 9

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Ashgabat, Turkmenistan (Attn. FMO) 9, 1984 Street (Pushkin St)

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Elevator maintenance services per SOW, including DBA insurance.

month

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE

ATTACHED. ADDENDA

ARE ARE NOT

ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

ADDENDA

ARE ARE NOT

ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

___1_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE

AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Joseph R. Williams

31c. DATE SIGNED

June 15, 2026 https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=pi_z&awrdt=1 https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=9Yhv&dard=1

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

Ashgabatsolicitations@state.gov

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER

NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR

42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING

OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 Computer Generated

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TX1026Q0004 Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TX1026Q0004. Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment #1 List of Elevators to be Serviced

• Attachment #2 Maintenance Checklist

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum To Solicitation Provisions Far and DOSAR Provisions Not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

PRICES, BLOCK 23

1. DESCRIPTION

The U.S. Embassy Ashgabat, Turkmenistan (Government) requires services to maintain building elevators in safe, reliable, and efficient operating condition. The contract type is a firm fixed price contract/purchase order for elevator maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including materials, labor, all required insurances (see FAR 52.228-4 and 52.228-5), overhead and profit. The contract will be for 12 months period of performance.

2.0 PRICING

2.1 VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate.

MONTHLY RATE PRICING: SEE ARTICLE (below)

Routine maintenance, preventive maintenance, emergency response, replacement parts, and repairs with a total cost less than $3,000 per incident are included in the monthly fixed price. Repairs exceeding $3,000 per incident require separate Contracting Officer approval and will be acquired separately.

2.2. Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

2.3. Option Year 1

The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN Description Quantity Unit Unit price / service ($)

Total per year ($)

001 Elevator maintenance services per SOW, including DBA insurance. 12 Month

Total Base Year

CLIN Description Quantity Unit Unit price / service ($)

Total per year ($)

001 Elevator maintenance services per SOW, including DBA insurance. 12 Month

Total Option Year 1

2.4 Option Year 2

The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in

2.5 Option Year 3

The Contractor shall provide the services shown below for Option Year 3, starting three years after the date stated in

2.6. Option Year 4

The Contractor shall provide the services shown below for Option Year 4, starting four years after the date stated in

2.7. Total for all years:

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL FOR BASE YEAR PLUS ALL OPTION

YEARS

CLIN Description Quantity Unit Unit price / service ($)

Total per year ($)

Elevator maintenance services per SOW, including DBA insurance.

12 Month

Total Option Year 2

CLIN Description Quantity Unit Unit price / service ($)

Total per year ($)

001 Elevator maintenance services per SOW, including DBA insurance. 12 Month

Total Option Year 3

CLIN Description Quantity Unit Unit price / service ($)

Total per year ($)

001 Elevator maintenance services per SOW, including DBA insurance. 12 Month

Total Option Year 4

2.8. Repair option

Repairs with a total cost less than $3,000 per incident are included in the monthly fixed price. Repairs exceeding $3,000 per incident are NOT included under this agreement (see item 8,5) and require separate Contracting Officer approval and will be acquired separately. However, the desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates for repairs exceeding $3,000 below.

NOTE: The Labor Rates below can be provided within a range from high to low Repair Labor Rates

Monday-Friday $/hr_____________ Weekends $/hr_____________

2.9. Emergency Service Option

Emergency Service is included under this agreement.

Emergency Service means the ability to be on site within one (1) hour of receiving a request for emergency service support from the Embassy. The response time must be available 24-hours per day, 365 days a year.

Contractor will be responsible for delivering appropriate corrective action plan to the Embassy within twenty-four (24) hours after the initial support call. As used in this article, an appropriate corrective action plan means a qualified contractor staff has been assigned to the incident and has begun to work to resolve the incident.

The contractor’s response time for a non-emergency support request shall be within twenty-four hours and completely resolve the issue with the time agreed upon between the COR and the Contractor according to the corrective action plan. Any non-emergency support call that is not resolved within the time agreed in the corrective action plan shall be considered a failure to meet the service level expectation in this SOW.

Contractor’s support desk phone number accessible for 7 days and 24 hours is:

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.lawinsider.com%2Fcontracts%2Fl9aovKvpWzf%23response-times&data=05%7C01%7CMemisG%40state.gov%7Cda2880e8320647c5aa5a08da4a1afa80%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637903776970973206%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=7k8dJ74PY5hYvLEY6rab7WDHDR7IPotQRmP0ilmdqy8%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.lawinsider.com%2Fcontracts%2Fl9aovKvpWzf%23response-times&data=05%7C01%7CMemisG%40state.gov%7Cda2880e8320647c5aa5a08da4a1afa80%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637903776970973206%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=7k8dJ74PY5hYvLEY6rab7WDHDR7IPotQRmP0ilmdqy8%3D&reserved=0

CONTINUATION TO SF-1449,

RFQ NUMBER 19TX1026Q0004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy Ashgabat, Turkmenistan (Government) requires the Contractor to maintain the elevators identified in [Attachment #1 List of Elevators to be Serviced] in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators located at the New Embassy Compound (NEC) at Archabil #28 street in accordance with the manufacturer's specifications. Repairs including parts with a total cost less than $3,000 per incident are included in the monthly fixed price. Repairs including parts exceeding $3,000 per incident require separate Contracting Officer approval and will be acquired separately. Contractor shall provide the following:

A. Full-service maintenance agreement written in English. Full-service maintenance means that all parts, materials, supplies and labor are included with the exception of repairs exceeding $3,000 per incident or repairs made due to acts of force majeure and misuse.

B. Monthly, scheduled maintenance visits which follow the systematic approach defined in the approved maintenance check chart, including but not limited to [Attachment #2 Elevator Maintenance Checklist].

C. 24-hour call back service. Entrapments or accidents involving vertical transportation equipment are automatically an emergency call back, as is a condition where all units are out of service. These calls should have a 1-hour maximum response time. Other call backs should carry a maximum response time of 24 hours. This work is inclusive to the contract pricing and is not billable unless caused by acts of force majeure and/or misuse.

D. Labor rates for work that is billable. This includes work not covered by the terms (i.e., vandalism repairs).

This should include rates for a mechanic/technician and an apprentice/helper.

E. A term that follows the 1+4 option year(s) model and will not automatically renew annually. Provide pricing for: Base Year & Option Years 1-4, with any applicable escalations.

F. Payment terms are for services rendered and not in advance.

G. Clear and concise qualifications which prove an aptitude for the specific types of equipment. This should include any specific training the contractor has and other locations with similar equipment. With this, a list of personnel who will visit Post to service the equipment.

H. Included in the price, the contractor will obtain, in a timely fashion, any spare parts required to restore safe operations.

I. An equipment specific maintenance check list that will be filled out during each visit. This document should reflect the specific maintenance requirements for a piece of equipment and is required to be posted in the elevator machine space.

J. A schedule that defines the exact day, each month, maintenance will occur, and the duration of time required. Also, a list of tools being brought on site.

Note: There are rare occurrences when the facility is not able to accept the contractor on the proposed date. During these periods, the Contractor is required to arrange a new, agreed upon date to complete monthly maintenance.

K. Provisions for testing. The contractor should provide Post with “point of contact” information for a local Qualified Elevator Inspector (QEI) who will witness testing of the equipment. The third party inspector cannot work for the contractor and should be paid by Post directly. Testing requirements are: Annual “No-Load” Safety Tests and Five Year “Full Load” Safety Tests in accordance with local regulations unless otherwise stated. The contractor shall provide all necessary procedures, labor, testing equipment and test weights.

L. Inclusive to the price will be the following:

a. To supply and replace batteries for the emergency lighting, emergency lowering, and chime system.

b. To maintain in-car emergency communication device in working order. Note: Exclusive to this, Post will maintain an active phone line to the connection point.

c. To supply and replace any key switches which operate elevator components. Note: Keys are the responsibility of Post.

d. Minor Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) less than $3,000.00.

M. Implementation of all necessary health and safety procedures and requirements for their personnel and any sub-contracted personnel. Further, the Contractor shall hold the Government harmless and free of all responsibilities for any action on the part of the Contracted workforce that results in illness, injury, or accidental death. The Contractor shall immediately notify the Government in the event of any workplace health and or safety issue. If the Safety requirements are ignored, the Government reserves its right to apply disciplinary actions to the Contractor and/or its personnel, which may lead to ejection from the site.

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 9:00 to 18:00 Monday to Friday, excluding U.S., local, and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

Below is a list of the holidays US Government and Local Holidays for the year 2026. Holidays are subject to change

– year by year. Contractor to track and arrange the maintenance schedule accordingly for every year.

The following are legal U.S. and Turkmenistan Holidays to be observed by the Mission in 2026.

Thursday, January 1 New Year’s Day Monday, January 19 Martin Luther King, Jr.

Monday, February 16 Presidents’ Day Monday, March 9 Women’s Day Friday, March 20 Oraza Bayramy Monday, March 23 Nowruz Bayramy (Spring Festival) Monday, May 18 Constitution Day/ National Flag Day Monday, May 25 Memorial Day

Wednesday, May 27 Kurban Bayramy Thursday, May 28 Kurban Bayramy Friday, May 29 Kurban Bayramy Friday, June 19 Juneteenth Friday, July 3 U.S. Independence Day Monday, September 7 Labor Day Monday, September 28 Turkmenistan Independence Day Tuesday, October 6 Remembrance Day Monday, October 12 Columbus Day Wednesday, November 11 Veterans Day Thursday, November 26 Thanksgiving Day Friday, December 11 Day of Neutrality Friday, December 25 Christmas Day

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S. Embassy. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the elevators' hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting from their employees. Also included is employee participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a Post escort on the day of service requirements.

4.0 WORK REQUIREMENTS

4.1 General: The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are always in a safe and efficient operating condition. In the event of an elevator failure, the Contractor shall make every effort to immediately return the elevator to an operating condition.

4.2 Summary of Services - Traction and Winding Drum Elevators: To maintain the designated "Traction" type elevators, (including geared, gearless, DC drive and AC drive machines), and "Winding Drum" type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all the following services:

1.Examine, clean, lubricate, adjust, repair, and replace (see section 8 for exclusions):

a. Elevator machines

b. Motor generators

c. Solid state drives

d. Controllers

e. Selectors

f. Dispatcher & relay panels and parts thereof, including:

i. Hoisting motors

ii. Selector motors

iii. Worms & gears

iv. Bearings

v. Rotating elements

vi. Brake magnet coils

vii. Brushes and commutators

viii. Brake shoes

ix. Brake linings & pins

x. Windings & coils

xi. Contacts & relays

xii. Resistors & transformers

xiii. Solid-state devices

2. Keep guide rails properly lubricated except where roller guides are used

3. Repair or replace guide shoe gibs or rollers

4. Replace inoperative position indicator and car/hall call lamps

5. Repair or replace control cables

6. Examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, overspend governors, car & counterweight safeties, limit switches, landing & slowdown switches, door protective devices and alarm bells

7. Replace wire ropes and equalize the tension of the hoisting ropes

8. Examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves and compensating sheaves

9. Examine, lubricate, adjust, repair and replace car & corridor operating stations, car &corridor hangers & tracks, door operating devices, door gibs and car fans

10. Clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops

11. Dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies

12. Refasten/re-socket the hoisting ropes, using the babbitt socketing method procedure, on an annual basis for winding drum machines located over the hoist way or on a 2-year basis for machines located below or at the side of a hoist way

13. Provide "emergency service" assistance defined in 6.2 to correct major elevator problems occurring after normal working hours

5.0 SCHEDULED ROUTINE MAINTENANCE

5.1 General

5.1.1 Objective: The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown, and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts, and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

5.1.2 Elevator Equipment: Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoistway door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, batteries, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

5.1.3 Parts: The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

5.2 Checklist Approval: The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in [Attachment #2 Elevator Maintenance Checklist]. The Contracting Officer or COR must approve the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement.

5.3 Minimum Requirements: The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum every month of the year. The elevator mechanic shall sign off on every item of the checklist. The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR's designate following that monthly routine maintenance visit. This monthly inspection and servicing shall include, but not be limited to, the following tasks:

1. Ride all cars to detect and repair any improper operation of the car doors, hoist way doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake

2. Check and make necessary repairs to assure proper operation of retractable doors

3. Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit

4. Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary

5. Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware

6. Trouble shoot any failure to equipment, lighting and receptacle electrical circuits

7. Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure

8. Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit

9. Maintain emergency light units in operable condition 10.Only one elevator at a time shall be removed from service for scheduled maintenance service

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General:

The Contractor shall provide around-the-clock, 24/7 service coverage for elevator trouble calls as described below and which are not excluded by paragraph 8.0 below.

6.2 Emergency Response Service: The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be on call and shall be on site within a one-hour time-period of the placement of an emergency trouble call by the Contracting Officer or COR. Emergency situations include, but not limited to, people trapped in an elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

6.3 Non-Emergency Response Service: The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within one working day, to troubleshoot and repair an elevator malfunction.

6.4 Callback Service: When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide manufacture certified elevator technician with documented training demonstrating their ability to maintain Gen2 Regen elevators built by OTIS with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract.

8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract:

1. Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, handrails, mirrors, floor coverings, carpets and other architectural features and accessories.

2. Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers.

3. Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units.

4. Communications equipment, such as telephones, intercoms, heat and smoke sensors, which were not installed by the Contractor or the original elevator installer.

5. Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000.00 which is not covered under routine maintenance, is not covered by this contract.

The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss, or Damage (Liability): The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies.

9.2 Insurance: The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability Bodily Injury minimum $100,000 (per occurrence) Property Damage minimum $100,000 (per occurrence)

Workers’ Compensation and Employer’s Liability Workers’ Compensation and Occupational Disease * per occurrence Statutory, as required by host country law

Employer’s Liability minimum $10,000 (* per occurrence)

9.3 Worker's Compensation Insurance:

The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 Worker’s Compensation and War-Hazard Insurance Overseas.

10.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 GOVERNMENT PROVIDED EQUIPMENT

“Reserved.”

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 Quality Control:

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraph

Performance Threshold

Performs all elevator services set forth in the scope of work.

1.0 through 14.0 1. Monthly PM Completion – 100%;

2. Emergency Response – within one hour;

3. Non-Emergency Response – within one day;

4. Customer complaint - no more than one per month.

13.2 Surveillance:

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard:

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. SUBMISSION OF INVOICES

The Contractor shall submit one invoice per month after successful completion of monthly preventive maintenance service. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. All invoices should be VAT exempted.

The following information must be printed on the invoice to be considered as a proper invoice:

a. Purchase Order Number.

b. Description, quantity and total.

c. Bank Information; Bank Name, Branch name, Account no., IBAN number.

US Government has 7 calendar days to review an invoice and either return it to the contractor as improper or process the invoice for payment. Invoices shall be sent to the AshgabatPROCUREMENT@state.gov, Contracting Officer and COR at the Embassy.

ATTACHMENT #1 List of Elevators to be Serviced

The U.S. Embassy Ashgabat, Turkmenistan is requesting the services of a qualified elevator service company to provide full-service maintenance for five (5) units. This includes the following:

1. Equipment Inventory:

Freight/Passenger (L4) Name: Gen2 Regen

Number of floors/stops: 5/3 In-service Date: 05/04/2023 Manufacturer: OTIS

S/N: B7NZ6230

Capacity:1600 kg Speed: 1.0 m/s Drive Type: Regen Date of Last Inspection:05/11/2025 Known Issues: None

Freight/Passenger (L5)

Number of floors/stops: 4/4

In-service Date: 05/04/2023 Manufacturer: OTIS

S/N: B7NZ6231

Capacity:1600 kg Speed: 1.0 m/s Drive Type: Regen Date of Last Inspection: 05/11/2025

Freight/Passenger (L6)

Number of floors/stops: 6/6 In-service Date: 05/04/2023

Manufacturer: OTIS

S/N: B7NZ6232

Capacity:1600 kg Speed: 1.0 m/s Drive Type: Regen Date of Last Inspection: 05/11/2025

Freight/Passenger (L7)

Number of floors/stops: 2/2

In-service Date: 05/04/2023

Manufacturer: OTIS

S/N: B7NZ6233

Capacity:1275 kg Speed: 1.0 m/s Drive Type: Regen Date of Last

Freight/Passenger (L8)

Number of floors/stops: 2/2 In-service Date: 05/04/2023

Manufacturer: OTIS

S/N: B7NZ6234

Capacity:1600 kg Speed: 1.0 m/s Drive Type: Regen Date of Last

ATTACHMENT #2 – Maintenance Checklist

№ Name and type of work Completion

1. Check equipment on the main landing floor □

2. Check the call post □

3. Check the shaft door leaves □

4. Check the locking contact and shaft door lock proper operation □

5. Check the condition of the cabin compartment □

6. Check the cab door flaps □

7. Check door reverse operation □

8. Check equipment inside the cabin while traveling between the floors □

9. Check stopping accuracy on all floors □

10. Check the proper operation of the cabin door lock □

11. Security check against intrusion into the elevator shaft □

12. Check the condition of equipment located on the upper floor

(controller, frequency drive)

13. Inspection of the approach to the controller on the top floor □

14. Controller Inspection □

15. Check the condition of the controller wires, electrical contacts, grounding bars and power wires to the winch

16. Check the frequency drive board □

17. Inspection of the input device (MCB) in the controller □

18. Inspection and maintenance of cabin roof equipment from the floor platform, and equipment in the upper shaft area from the cabin roof

19. Maintenance of door and door drive equipment □

20. Check the condition of the drive, fastening of guide rails, rollers and carriages

21. Check the door drive belt tension □

22. Check the lock's functionality □

23. Inspection of the winch and winch frame □

24. Winch pulley maintenance □

25. Check the position of the traction belts on the pulley □

26. Check the braking device proper operation □

27. Check the speed limit device proper operation □

28. Inspection of load weighing device (LWD) □

29. Check the condition of the top beam of the shaft door □

30. Inspection of cabin top shoes □

31. Inspection of equipment in the shaft in the “Inspection” mode □

32. Inspection of shaft equipment, check proper installation and operation

33. Inspection of positioning system elements □

34. Check the positioning system (PRSO): sensors, brackets, limit switches, screens

35. Inspection of traction belts and speed limiter rope □

36. Cabin Guide Rails and Counterweight Maintenance □

37. Counterweight Maintenance □

38. Maintenance of electrical wiring, electrical devices (call posts and indicator lights), overhead cable

39. Inspection of pit equipment, floor, and cabin bottom beam equipment

40. Inspecting the overhead cable attachment □

41. Check the condition of the catchers □

42. Inspection of the lower cabin shoes and frame with roller block

(suspension)

43. Inspection of the top beam of the main landing floor shaft door □

44. Inspection of the pit equipment □

45. Inspection of the speed limiter rope tensioner □

46. Check winch operation at rated speed □

47. Check the limit switch □

48. Check the operation of the elevator in all modes □ 49 Inspection of the emergency lighting and lowering batteries □

50. Inspection of the chime system and batteries □

Note:_____________________________________________________________________________

(Signature and name of Contractor’s Project Safety Manager or alternate) Title: ______________________________ Date: ______________________________

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Mar 2026)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X _ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

___(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

__ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C.