Material and Services for the istalltion and replacement of the engine on our 92-year old motor yacht Hiawatha.pdf

REQUEST FOR QUOTATION

United States Consulate General istanbul

REQUEST FOR QUOTATION

Solicitation No. 19TU4625Q1003

Materials and services for the installation and replacement of the engine on our 92-year-old motor yacht, “Hiawatha."

Issued by:

American Consulate General Istanbul

GSO/ Procurement Office

Poligon Mahallesi

Sariyer Caddesi No:75

Sariyer/Istanbul

Turkey

January 30, 2025

Request for Quotation (RFQ)

Solicitation Number 19TU4625Q1003

Materials and services for the installation and replacement of the engine on our 92-year-old motor yacht, “Hiawatha."

The U.S. Consulate General Istanbul is seeking qualified contractors to provide materials and services for the installation and replacement of the engine on our 92-year-old motor yacht, "Hiawatha." This solicitation is issued to inform potential vendors of the upcoming solicitation and to solicit expressions of interest. All interested sellers shall review this RFQ and offer engine brand Cummins, John Deere or Yanmar 250HP in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the engine it is offering meets the requested specifications.

This is a brand name or equal acquisition for engine, labor work to replace engine, and related works as described in this document.

SOLICITATION

Materials and services for the installation and replacement of the engine on our 92-year-old motor yacht, “Hiawatha."

Requirements:

The project involves the removal of the existing engine and installation of a new engine for the motor vessel "Hiawatha." The contract will require supply of all necessary materials and services. The vessel is a historic asset of significant value, and the work must be executed with a high level of expertise to ensure proper integration and functionality. We are seeking the

AMERICAN CONSULATE GENERAL

ISTANBUL

GSO/ Procurement Office

Poligon Mahallesi

Sariyer Caddesi No:75

Sariyer/Istanbul

0212 3359000

Tel: (49) 69 7535 3312

E-Mail: hutchinsongg@state.gov removal of existing engine, supply and installation of the new engine (with a minimum 2-year warranty), and all electronic/wiring-component removal and installation

Full destination services (shipping, temporary warehousing, local delivery, loading/offloading, installation, and in drive away condition at destination) should be included to the contract price.

Actual delivery address (destination): will be at the US Consulate General Istanbul Boat

Hiawatha.

Delivery and Deadline:

ASAP but not more than 60 calendar days after contract award.

Synopsis:

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19TU4625Q1003 and is issued as a

Request for Quotations (RFQ), unless otherwise indicated herein.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required engine. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Brand Name or Equal

The buyer is allowing sellers to submit offers for alternate products brand Cummins, John Deere or Yanmar 250HP as long as the offered specifications meet the stated salient characteristics/specifications. Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the

Government of Turkiye. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed engine.

• The Contractor or subcontractor shall obtain all necessary export/import licenses regardless of shipping method. The end user is the US Consulate Istanbul. The Contractor shall state in its export/import license request that this is a U.S. government funded contract.

• US Consulate Istanbul will clear engine from Turkish Custom zone with “Takrir

Document”

• All manuals and literature shall be in the English language.

• Contractors must have demonstrated experience in marine engine installation and replacement, preferably with historical vessels.

• Contractors must comply with all local, state, and federal regulations pertaining to marine vessel maintenance

Basis of Price:

The price of engine shall include their transportation destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for engine Offers failing to meet this condition may be rejected.

Consulate is exempted Value Added Tax (VAT) All prices in this contract should be without

VAT. Official document will be provided to winner company.

Warranty:

The Contractor shall provide a copy of standard warranty minimum 2-year information unless indicated otherwise. The warranty applies as of the date the engine received and accepted at the delivery location. The price for warranty shall be included in the price for engine.

Delivery:

Delivery shall be made as soon as possible but not later than one hundred and eighty (60) days from the date of contract award and in accordance with the instructions you receive from the

Point of Contact (POC) (to be advised on award).

Delivery shall be made to the following address:

American Consulate General Istanbul

GSO/

Poligon Mahallesi

Sariyer Caddesi No:75

Sariyer/Istanbul

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition, purchase order number and the information of notify party (to be advised on award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised on award) in advance of delivery.

Coordination:

The Contractor shall coordinate the delivery of the engine with the following Points of Contact

(POC): (to be advised on award).

Submission of Offers in the English Language

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected. Offer currency must be is USD.

Description

The offeror shall complete the table below.

ID Work List Total Price USD

1 Structural

1.01

Main Deck Patch Clearence

- Opening of the main deck patch to facilitate engine transfer.

- Execution of necessary interior work to complete the engine transfer process.

1.02 Superstructure Dismantling

- Superstructure will be removed from the Hardtop section

1.03

Restoration to Original Condition

- Restoration and closure of the deck patch to its original condition upon completion.

- Restoration of the superstructure, wheelhouse console, lightning, cabling and the design.

- Reconstruction of the wheelhouse deck and veneer application for restoration

1.04 Renewal of the Engine Bed

- Engine bed is to revised to accommoadate the new engine.

2 Mechanical & Outfitting

2.01

Removal of the Old Engine

- Disconnection of all electrical and mechanical connections.

- Preparation of the engine for safe extraction.

- Removal of the old engine from its current position.

- Preparation for Internal Transportation of the Engine

- Securing and preparation of the engine for internal movement.

- Planning and execution of the transportation route within the vessel.

- Transfer of the old engine to a designated location for storage.

2.02

Installation onto the Engine Bed

- Installation of the new engine onto the engine bed with proper fittings and alignment.

- Verification of engine alignment with the propeller shaft.

- Anti-vibration mountings replacement

- Shaft Line angle measurement and verficiation of performance

- Shaft couplings will be investigated

2.03

Removal and Installation of Shaft Couplings

- Bearings will be renewed as Couplings to match the new engine's specifications.

2.04

Steering Gear

- Removal of the old steering system

- Foundation Manufacture and Installation

2.05 Propeller Modification

- Propeller will require a pitch angle revision due to increase in installed power

3 Piping

3.01 Steering Gear Hydraulic Piping

- Hydraulic Oils are excluded

- T23 oil

3.02

Main Engine Exhaust Connection Revision

- Exhaust diameter is assumed to require no change

3.03 Main Engine Inlet and Outlet Connection Labor

- Inlet and outlet connections diameters are assumed to be the same

4 Electrical

4.01

Main Engine Electrical Integration

- Removal of the old electrical connections

- Connection of all electrical systems to the new engine system, including wiring, control systems, and monitoring equipment.

- Testing and verification of electrical connections for proper operation.

- Installation of the engine control panel

- It's assumed to use the same batteries, however, if their condition is not good, they'll require replacement

4.02 Engine Room Minor Reorganization

- Reorganization of the electrical panel of the engine room as well as the design.

4.03

Steering System Electrical Integrations

- Connection of all electrical systems to the new steering system, including wiring, control systems, and monitoring equipment.

- Cabling to the wheelhouse

- Testing and verification of electrical connections for proper operation.

- Installation of the steering gear to the wheel

Logistics

5.01 Transportation of the old engine to the US Consulate

6 Procurement

6.01

Proposed Diesel Marine Engine (Brand and Model)

• KMH50A, 8-degree inclined hydraulic gearbox, reduction:

2.43/1 or reduction: 2.13/1

• Elastic engine mounts

• Hi-Riser (Exhaust riser)

• Fuel/Water separator filter

• VCS electronic control system - Single engine, single station

• Electronic throttle

• Display panel

• Start/stop panel

• Backup emergency panel

• Control modules

• Intermediate harnesses, 10 meters

• Flexible coupling

• Oils and antifreeze required for initial start-up

• Including first start and sea trial

• Excluding installation

2 year warranty maximum.

6.02 Ultraflex Hydraulic Steering Gear System

REFIT SPECIFICATION TOTAL: USD

SHIPYARD SERVICES TOTAL: USD

GRAND TOTAL: USD

“ Cost of SRL Insurance (<5.000.000 EUR) Compulsory” should be inclued in shipyard Services cost.

Evaluation Requirements:

- An offer MUST be valid for 30 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the

SAM website at https://www.sam.gov/portal/public/SAM/.

-Foreign companies or trading companies must provide signed subcontracting agreement.

Submitted subcontractor is not changeable.

Submittals: Provide below documents along with price chart.

(a) Adequate financial resources or the ability to obtain them.

(b) Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

(c) Satisfactory record of integrity and business ethics.

(d) Necessary organization, experience, and skills or the ability to obtain them

(e) Necessary equipment and facilities or the ability to obtain them; and

(f) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(g) Name of a Project manager (or other liaison to the Consulate) who understands written and spoken English.

(h) Official evidence that the offeror/quoter or subcontractor operates an established

Shipyard/refit yacht business in Istanbul Turkey with a permanent address and telephone listing.

(i) List of 3 clients over the past 3 (three) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror or subcontractor have not performed comparable services in Istanbul Türkiye, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the subcontractor..

(j) Copy of SAM registration status.

(k) Signed NDAA document (Attachment #1)

(L) Offered Motor brand and technical specifications.

Site Visit:

Site visit of boat will be Istanbul/Tarabya port. It will be at 13.00 on Monday February 10, 2025. Potential bidders planning to attend two (2) person maximum from each company must send the full name(s) and ID number(s) of all attendees to procurement section istanbul-procurement@state.gov not later than February 07, 2025, Friday 1300.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1100 hrs. Central European Time (CEST) on Wednesday, February 12 2025 via email to istanbul-procurement@state.gov. The email subject line must read “Solicitation

19TU4625Q1003”.

Late questions may not be considered.

Offer Due Date:

Offers shall be submitted as soon as possible but not later than 1300 hrs Central European

Sumer Time (CEST) on Friday, February 14, 2025 via email to istanbul-procurement@state.gov. The email subject line must read “Solicitation19TU4625Q1003”. The size shall not exceed 45MB.

Late submissions shall not be considered.

Applicable laws and regulations:

Solicitation and award will be subject to laws and regulations of the United States of America.

ATTACHEMENT #1

CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH

NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)

I , certify that (First and Last name, type or print)

I am the , of (Official Title, type or print)

Company:

(Company Legal Name, Address, City, Postal Code, Country, type or print)

I completed enclosed representations and certifications related to NDAA Act accurately up to the my best knowledge.

By signing this form I certify that misleading or inaccurate information represents violation of

False Claims Act and may result to immediate cancellation or termination of current or future contract with the U.S. Government.

(Company Seal) Signature Date (MM/DD/YYY)

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered

Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It will, will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It does, does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the

Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the

Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services under the prohibition in paragraph (b)(2) of this provision.

{END OF SOLICITATION}