19TU1526Q3003_DCMR_Kitchen_Renovation_RFQ.pdf

SOLICITATION for 19TU1526Q3003 - DCMR KITCHEN CABINET AND COUNTERTOP RENOVATION | Page 1 of 35

TABLE OF CONTENTS

STANDARD FORM

1442 Solicitation, Offer, and Award

SECTION A Pricing SECTION B Statement of Work SECTION C Packaging and Marking SECTION D Inspection and Acceptance SECTION E Deliveries and Performance SECTION F Contract Administration Data SECTION G Special Terms and Conditions SECTION H Clauses SECTION I List of Attachments SECTION J Instructions on How to Submit an Offer SECTION K Evaluation Criteria SECTION L Representations, Certifications, and Other Statements ATTACHMENT 1 Alternative Payment Protection ATTACHMENT 2 Reserved ATTACHMENT 3 Irrevocable Letter of Credit Requirements ATTACHMENT 4 Breakdown of Price ATTACHMENT 5 Concept Design Drawing ATTACHMENT 6 Detailed Specifications and Compliance Schedule

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SOLICITATION

, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19TU1526Q3003

2. TYPE OF SOLICITATION

☐ SEALED BID (IFB)

INVITATION FOR BID

☐ NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

RFQ - SIMPLIFIED ACQUISITION

3. DATE ISSUED

08/05/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

PR16125017

6. PROJECT NUMBER

7. ISSUED BY CODE

U.S. Embassy Ankara GSO/Procurement Çukurambar Mah. 1480 Sokak No. 1 06530 Çankaya, Ankara, Türkiye

8. ADDRESS OFFER TO

Electronically to:

ankara-gso-procurement-dl@state.gov

See Section J for electronic submission requirements.

9. FOR

INFORMATION CALL: ▶

a. NAME Sean Buckley, Contracting Officer

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +90-312-294 00 0

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

REQUEST FOR QUOTATIONS (RFQ)

19TU1526Q3003

DCMR KITCHEN CABINET AND COUNTERTOP RENOVATION

Issued August 5, 2026

Sections A through L and Attachments 1 through 6

11. The contractor shall begin performance within 10 calendar days and complete the work within 45 business days after receiving ☐ award, ☒ notice to proceed. This performance period is ☒ mandatory ☐ negotiable. (See Section E.1).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

☐ YES ☒ NO - Alternative payment protection is required; see Section G.1.

12b. CALENDAR DAYS N/A

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Electronic offers to perform the work required are due at the electronic address specified in Item 8 by 13:00 Ankara local time on 08/27/2026. Electronic submission is required;

see Section J. Offers will not be publicly opened.

b. An offer guarantee ☐ is, ☒ is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

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OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE ____________________ FACILITY CODE ____________________

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ______ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d.

Failure to insert any number means the offeror accepts the minimum in Item 13d.)

AMOUNTS ▶ See Section A and Attachment 4. Total firm-fixed price in U.S. dollars, excluding VAT: $____________________

18. The offeror agrees to furnish any required performance and payment bonds. Not applicable; see Section G.1 for alternative payment protection.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

AMENDMENT

NUMBER

DATE

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) ▶

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED

STATES CODE AT

☐ 10 U.S.C. 3204(a)( ) ☐ 41 U.S.C. 3304(a)( )

26. ADMINISTERED BY

U.S. Embassy Ankara, GSO/Procurement

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

☐ 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return _____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

☐ 29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

Sean Buckley, Contracting Officer

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA BY __________________________ 31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

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SECTION A - PRICING

A.1 FIRM-FIXED-PRICE REQUIREMENT

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, insurance, alternative payment protection, overhead, profit, and incidentals necessary to complete the DCMR Kitchen Cabinet and Countertop Renovation in accordance with this solicitation for one firm-fixed price. The price shall include all costs necessary for complete and acceptable performance.

CLIN Description Qty. Unit Price

(USD)

Total Price

(USD)

Complete DCMR Kitchen Cabinet and Countertop Renovation, including all work in Section B and Attachments 4-6.

1 Lot $________

TOTAL FIRM-FIXED PRICE (USD, VAT EXCLUDED): $________________________

A.2 VALUE ADDED TAX - VERSION B

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include VAT in its offered price or as a separate line on invoices. The U.S. Embassy has a tax exemption certificate with the host government.

A.3 PRICE COMPLETENESS

The offeror shall complete Attachment 4. The Attachment 4 breakdown is for price analysis, contract administration, and evaluation of proposed changes; it does not convert this firm-fixed-price contract into a cost-reimbursement arrangement. Any omitted item necessary to complete the work shall be deemed included in the total firm-fixed price.

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SECTION B - STATEMENT OF WORK

US. EMBASSY, ANKARA

FACILTY MANAGEMENT

STATEMENT OF WORK

DCMR KITCHEN CABINET AND COUNTERTOP RENOVATION

Summary American Embassy Ankara requires the services of a qualified contractor to renovate the existing kitchen cabinets, countertop, sink, faucet, backsplash/wall finish, and related kitchen accessories at the Deputy Chief of Mission Residence.

The work shall include removal of the existing kitchen cabinets, countertop, sink, faucet, backsplash/wall finish as required, field verification of all dimensions, preparation of technical shop drawings, fabrication and installation of new custom-made kitchen cabinets, new countertop, new sink and faucet, plumbing reconnection, backsplash/wall finish, hardware, accessories, and final cleaning.

The existing condition photographs and concept design are provided for reference only. The Contractor shall verify all existing dimensions, appliance locations, wall conditions, utility connections, clearances, and site conditions before fabrication, procurement, or installation.

The concept design shall be used as the design intent for cabinet style, color coordination, countertop appearance, backsplash finish, and overall kitchen appearance. Replacement or modification of light fixtures, ceiling/cove lighting, window frames, window trims, flooring, radiator location, natural gas line, and major appliances is not included in this project unless specifically directed by the COR in writing.

Work Plan The Contractor is responsible for the submittal and approval of all materials, workmanship, shop drawings, cabinet layout, countertop material, sink, faucet, hardware, backsplash/wall finish, and all related accessories before starting the work.

Bid submission and schedule of work must include the list of employees when the proposal is submitted. The working hours are 08:00 to 17:00. Working hours will be strictly adhered to;

changes to working hours will require prior approval from the COR.

Since the work will be performed inside DCMR, the Contractor shall coordinate the work schedule with Facility Management, House Manager, and COR to minimize disruption to residence operations. Contractor should be able to work on weekends and holidays if required and approved by the COR.

The Contractor shall submit a technical architectural application package including plan layout, elevations, sections, cabinet fabrication details, countertop details, appliance clearances, utility

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All Requests for Information and submittals shall be directed to the COR. The Contractor shall protect all existing floors, walls, windows, doors, appliances, furniture, and adjacent areas during the work. All damaged areas caused by the Contractor shall be restored to their original condition at no additional cost to the Government.

Scope of Work This project requires the Contractor to remove the existing kitchen cabinets, countertop, sink, faucet, backsplash/wall finish as required, and install new custom-made kitchen cabinets, new countertop, new sink, new faucet, backsplash/wall finish, cabinet hardware, and all related finishing materials.

Following is the scope of work:

1. Contractor shall provide all materials, procurement, labor, tools, equipment, transportation, supervision, and incidentals required to complete the work in accordance with this Statement of Work.

2. All materials and workmanship shall be of best quality and suitable for high-use residential kitchen applications

3. Contractor shall verify all existing dimensions, wall conditions, cabinet lengths, countertop lengths, appliance locations, plumbing connections, electrical outlets, ventilation equipment, and clearances before fabrication.

4. Contractor shall submit final shop drawings, cabinet layout, elevations, sections, fabrication details, material samples, color samples, countertop sample, hardware sample, sink/faucet selections, and backsplash/wall finish proposal for COR approval.

5. Contractor shall carefully remove existing lower cabinets, upper cabinets, countertop, sink, faucet, backsplash/wall finish, and related accessories as required for the new installation.

Removal work shall be performed carefully without damaging the surrounding structure, walls, floors, windows, doors, appliances, and utilities.

6. Removed materials shall be sorted as recyclable materials and debris where applicable. All debris and waste shall be legally removed from the site in accordance with local regulations.

The Embassy reserves salvage rights to all removed materials and must approve disposal of any materials.

7. Existing appliances such as range, hood, dishwasher, refrigerator, and other kitchen equipment shall be protected during the work. Appliance replacement is not included unless specifically directed by the COR in writing.

8. Contractor shall install new custom-made lower and upper kitchen cabinets generally following the existing U-shaped kitchen layout and approved concept design.

9. Cabinet bodies shall be manufactured from E1 class MDF or equivalent approved material suitable for kitchen use. Cabinet doors, side panels, visible surfaces, and finish colors shall be submitted to the COR for approval before production.

10. Upper cabinets may include painted, veneer, or glass-front sections as approved by the COR.

Lower cabinets shall have a durable, easy-to-clean, high-quality finish resistant to scratching, yellowing, moisture, and normal kitchen chemicals.

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11. All drawers, drawer rails, hinges, lift-up mechanisms if any, and cabinet accessories shall be imported or high-quality professional-grade hardware with soft-close function and high load capacity. Brand and model shall be submitted for COR approval.

12. Cabinet handles shall be minimalist style. Hidden handle, integrated profile handle, or push-open systems may be used subject to COR approval.

13. Toe-kick/base systems shall be durable and moisture-resistant. Aluminum base systems are preferred and shall be submitted for COR approval.

14. Contractor shall provide and install a new countertop. Countertop shall be 20 mm thick sintered stone, quartz, solid surface, or approved equivalent material suitable for kitchen use.

Final material, color, thickness, edge profile, and finish shall be submitted to the COR for approval.

15. Countertop work shall include all field measurements, cutting, sink opening, appliance clearances, joints, edge finishing, sealing, polishing, and final installation.

16. Contractor shall provide and install a new kitchen sink. Sink shall be stainless steel, minimum 1.2 mm thick, AISI 304 or AISI 316 quality, sound-insulated, and suitable for residential kitchen use. Sink brand and model shall be submitted for COR approval.

17. Contractor shall provide and install a new faucet. Faucet shall have a brass body, pull-out spray function, water-saving feature, and professional residential kitchen quality. Brand and model shall be submitted for COR approval.

18. Contractor shall provide all plumbing disconnection, reconnection, drain assembly, water supply connections, sealants, silicone, and required accessories for the sink, faucet, dishwasher connection, and related kitchen plumbing.

19. If existing water supply or waste lines are damaged, unsuitable, or not compatible with the new design, the Contractor shall notify the COR before proceeding. Any required plumbing modification shall be approved by the COR before execution.

20. New clean water lines, if required, shall be PPRC composite pipe or approved equivalent.

New waste lines, if required, shall be quiet-series waste pipe or approved equivalent. Leak tests shall be performed before closing or concealing any plumbing work.

21. Contractor shall provide and install new backsplash/wall finish in the countertop area as approved by the COR. Final backsplash material, color, height, and finish shall be coordinated with the approved design intent.

22. If ceramic backsplash is selected, tiles shall be first-class rectified porcelain or approved equivalent with low water absorption. Flexible adhesive and epoxy-based grout shall be used to provide durable and hygienic joints.

23. Contractor shall patch, repair, level, and prepare wall surfaces after removal of the existing backsplash/wall finish and before installation of new finish materials.

24. Painting, if required around the work area, shall be performed with low-VOC, high-quality washable interior paint suitable for kitchen use. Paint color and product shall be submitted for COR approval.

25. Existing electrical outlets, switches, and lighting fixtures shall be protected. Relocation or replacement of lighting fixtures is not included in this project. Any electrical modification required due to cabinet or countertop installation shall be approved by the COR before execution.

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26. Contractor shall ensure that all cabinet doors and drawers operate smoothly, align properly, and close properly. All gaps, joints, edges, corners, and visible surfaces shall be finished neatly.

27. Contractor shall coordinate all work around existing windows, doors, walls, outlets, switches, plumbing points, appliances, ventilation hood, and existing mechanical/electrical systems.

28. The concept design is for visual reference only. Replacement or modification of light fixtures, ceiling/cove lighting, window frames, window trims, flooring, radiator location, natural gas line, and major appliances is not included in this project unless specifically directed by the COR in writing.

29. Contractor shall keep the work area clean and safe at all times. Dust protection, floor protection, and daily cleanup shall be provided throughout the project.

30. All tasks must be scheduled with Facility Management for coordination of the work schedule. The Contractor shall be responsible for taking all necessary precautions to protect Embassy property during the project.

31. The Contractor shall comply with standard safety practices, Turkish Occupational Safety and Health Law, and Department of State safety regulations as directed by the Embassy. The Contractor shall use all required personal protective equipment and safety measures during demolition, fabrication, installation, cutting, drilling, and finishing works.

32. The work shall be completed and delivered within 45 business days after receipt of the Notice to Proceed unless otherwise approved by the COR.

33. Before final acceptance, the Contractor shall perform functional checks of all cabinets, drawers, hinges, sink, faucet, drain, plumbing connections, countertop joints, backsplash finish, and all installed accessories.

34. Materials shall be covered by manufacturer warranty. Contractor shall provide a minimum two-year written service warranty for installation and workmanship defects.

35. Work that does not meet the approved shop drawings, material approvals, workmanship standards, or COR direction shall not be accepted. Deficient work shall be corrected within seven business days at no additional cost to the Government.

Technical Requirements

• Shop Drawings and Submittals

Before procurement or fabrication, the Contractor shall submit the following items for COR approval:

• Plan layout of the proposed kitchen cabinet and countertop arrangement.

• Elevations for all cabinet runs.

• Section details for upper cabinets, lower cabinets, countertop, backsplash, toe-kick, and appliance clearances.

• Cabinet material, door finish, color, and hardware samples.

• Countertop material sample, color, thickness, and edge profile.

• Sink and faucet brand/model.

• Backsplash/wall finish sample.

• Plumbing connection details if any modification is required.

• Work schedule and list of employees.

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No material shall be procured and no fabrication shall begin before written approval by the COR.

2. Cabinet Requirements Cabinets shall be custom-fabricated according to field-verified dimensions and approved shop drawings. Cabinet bodies shall be E1 class MDF or approved equivalent. Visible surfaces shall have a durable finish suitable for kitchen use.

All hinges, drawer slides, pull-out systems, and other moving parts shall be high-quality, soft-close, and suitable for frequent use. All hardware brands and models shall be submitted for COR approval.

Cabinet edges, corners, side panels, filler panels, toe-kicks, and all visible surfaces shall be finished neatly. There shall be no open unfinished edges or exposed rough surfaces.

3. Countertop Requirements The countertop shall be 20 mm thick sintered stone, quartz, solid surface, or approved equivalent. The countertop shall be resistant to normal kitchen use, moisture, staining, scratching, heat exposure, and cleaning chemicals.

All joints, corners, sink cut-outs, appliance clearances, edge profiles, and wall transitions shall be finished professionally. The countertop shall be properly supported and securely installed.

4. Sink, Faucet, and Plumbing The kitchen sink shall be stainless steel, minimum 1.2 mm thick, AISI 304 or AISI 316 quality, sound-insulated, and approved by the COR.

The faucet shall have a brass body, pull-out spray function, water-saving feature, and professional residential kitchen quality. Sink, faucet, drain assembly, trap, water supply connections, dishwasher connection, sealants, and all related accessories shall be included.

All plumbing connections shall be tested for leaks before final acceptance.

5. Backsplash / Wall Finish The Contractor shall remove the existing backsplash/wall finish as required and prepare the wall surface for new installation.

If ceramic tile is selected, tiles shall be first-class rectified porcelain or approved equivalent.

Flexible adhesive and epoxy-based grout shall be used. Final material, pattern, color, height, and joint color shall be approved by the COR.

6. Protection and Cleaning The Contractor shall protect all existing floors, walls, windows, appliances, doors, furniture, and adjacent areas. Dust barriers, floor protection, and daily cleanup shall be provided.

At the end of the work, the Contractor shall remove all debris, clean the work area, clean cabinet interiors/exteriors, countertop, sink, faucet, backsplash, floor protection areas, and leave the kitchen ready for use.

Concept Design The concept design is provided to indicate the Government’s preferred design intent. The final design shall be developed by the Contractor based on field measurements, site conditions, approved materials, approved shop drawings, and COR direction.

The concept design generally indicates:

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• Modern cabinet appearance.

• Light-colored lower cabinet surfaces.

• Darker upper/tall cabinet accents.

• Clean countertop lines.

• Updated backsplash/wall finish.

• Minimalist cabinet hardware.

• Modern sink and faucet appearance.

• Integrated and clean kitchen layout.

The concept image also shows ceiling/cove lighting, window frame changes, and appliance changes. These items are not part of this project unless specifically directed by the COR in writing.

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SECTION C - PACKAGING AND MARKING

C.1 MATERIAL IDENTIFICATION AND DELIVERY. Materials delivered to the site shall be clearly marked with the contractor’s name, solicitation/contract number 19TU1526Q3003, project title, item description, and the manufacturer’s name and model where applicable.

Deliveries shall be coordinated in advance with the COR and shall not obstruct residence operations or emergency access.

C.2 PROTECTION. Cabinets, countertops, sink, faucet, hardware, backsplash materials, and accessories shall be delivered in manufacturer-protective packaging and stored in a clean, dry, secure location approved by the COR. The Contractor is responsible for loss, theft, moisture damage, breakage, and deterioration until final acceptance.

C.3 TAX-EXEMPT IMPORTS. No material shall be imported or entered under U.S.

Government tax or customs privileges without prior written authorization from the Contracting Officer. Any special marking or documentation directed by the Embassy shall be followed exactly.

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SECTION D - INSPECTION AND ACCEPTANCE

D.1 INSPECTION. The Contracting Officer, COR, or authorized Government representative may inspect the work, materials, fabrication, and submittals at any time. Inspection or approval does not relieve the Contractor from responsibility for compliance with all contract requirements.

D.2 SUBMITTAL ACCEPTANCE. Government review of shop drawings, samples, product data, and material selections is for conformance with the design intent and contract requirements.

The Contractor remains responsible for field dimensions, coordination, fabrication accuracy, safety, means and methods, and complete installation.

D.3 SUBSTANTIAL COMPLETION. Substantial completion occurs when the kitchen can be safely and fully used for its intended purpose and only minor punch-list items remain that do not interfere with use. The Contractor shall request an inspection in writing at least five business days in advance. The Government may issue a written punch list and establish a correction period.

D.4 FINAL COMPLETION AND ACCEPTANCE. Final acceptance will occur only after all work is complete; testing is satisfactory; punch-list items are corrected; warranties, approved shop drawings, product data, and closeout documents are delivered; debris is removed; and the premises are clean and ready for use. Government use or occupancy before final acceptance does not constitute acceptance of defective or incomplete work.

D.5 DEFECTIVE WORK. Work not conforming to the contract shall be corrected, removed, replaced, or reperformed at no additional cost. The seven-business-day correction requirement in the SOW applies unless the Contracting Officer establishes another reasonable period in writing based on urgency or the nature of the deficiency.

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SECTION E - DELIVERIES AND PERFORMANCE

E.1 COMMENCEMENT AND COMPLETION

The Contractor shall commence on-site performance within ten (10) calendar days after receipt of the written Notice to Proceed and shall complete all work, including testing, correction of punch-list items, closeout documentation, and final cleaning, within forty-five (45) business days after receipt of the Notice to Proceed. This performance period is mandatory. Only the Contracting Officer may extend the completion date by written modification.

E.2 PERFORMANCE SCHEDULE AND SUBMITTALS

Within ten (10) calendar days after award, and before issuance of the Notice to Proceed, the Contractor shall submit a detailed bar-chart schedule identifying field verification, shop drawings and samples, Government review periods, procurement, off-site fabrication, demolition, installation, plumbing work, finishes, testing, punch-list correction, and final cleaning. The schedule shall minimize disruption to residence operations and shall be updated when requested by the COR.

E.3 WORKING HOURS

Normal working hours are 08:00 to 17:00. Work outside these hours, including weekends or holidays, requires prior written approval from the COR and coordination with Facility Management and the House Manager. Approval of alternate hours does not entitle the Contractor to additional compensation.

E.4 2026 U.S. EMBASSY ANKARA HOLIDAYS

Date(s) Day(s) Holiday A/T January 1 Thursday New Year’s Day A/T

January 19 Monday Martin Luther King, Jr. Day A February 16 Monday Washington’s Birthday A March 19-22 Thursday-Sunday Ramadan Holiday (from 13:00 on March 19) T

April 23 Thursday National Sovereignty and Children’s Day T May 1 Friday Labor and Solidarity Day T

May 19 Tuesday Ataturk Memorial, Youth and Sports Day T May 25 Monday Memorial Day A

May 27-30 Wednesday- Saturday Sacrifice Holiday T

June 19 Friday Juneteenth A July 3 Friday Independence Day (observed) A July 15 Wednesday Democracy and National Solidarity Day T

August 30 Sunday Victory Day T September 7 Monday Labor Day A October 12 Monday Columbus Day A

October 28-29 Wednesday- Thursday Turkish Independence Day (from 13:00 on October 28) T

November 11 Wednesday Veterans Day A November 26 Thursday Thanksgiving Day A December 25 Friday Christmas Day A

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A = American holiday; T = Turkish holiday. The COR may authorize work when operationally necessary and security/access arrangements are available.

E.5 DELIVERABLES

Deliverable Due Deliver To Evidence of insurance and alternative payment protection Within 10 calendar days after award Contracting Officer

Employee/security screening list With offer; updated within 2 business days of any change COR

Detailed schedule and safety plan Within 10 calendar days after award and before NTP COR

Field-verified shop drawings and complete submittal package Before procurement or fabrication COR

Request for substantial completion inspection At least 5 business days before requested inspection COR

Warranties, product data, approved record/shop drawings, closeout package Before final acceptance COR

Final invoice After final acceptance Invoice office identified at award

E.6 NOTICE OF DELAY

The Contractor shall promptly notify the Contracting Officer in writing of any event that may delay performance and shall state the cause, anticipated effect, mitigation measures, and requested schedule adjustment. Notice shall be provided no later than ten (10) calendar days after the event first occurs. Neither the COR nor any other Government employee may authorize additional time or compensation.

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SECTION F - CONTRACT ADMINISTRATION DATA

F.1 CONTRACTING OFFICER

The Contracting Officer is Sean Buckley. Only the Contracting Officer has authority to enter into, administer, modify, or terminate this contract and to make related determinations and findings. Government personnel other than the Contracting Officer shall not direct changes affecting price, schedule, scope, or other contract terms.

F.2 CONTRACTING OFFICER’S REPRESENTATIVE

The COR for this contract is Hasan Olgun, Facility Management, FAC-COR Level II. The Contracting Officer will issue a written COR designation specifying delegated duties and limitations. The COR may monitor performance, coordinate access, review submittals, inspect work, and recommend acceptance, but may not change the contract or authorize additional cost or time.

F.3 INVOICING AND PAYMENT

Invoices shall be submitted only after the applicable work has been inspected and accepted and in accordance with FAR 52.232-5 and DOSAR 652.232-70. Submit invoices to Ankara-FMC- DBO-MB@state.gov. The invoice shall identify the contract number, contractor name, invoice number and date, accepted work, amount due, banking/payment information required by the payment office, and VAT-exempt treatment.

Payment requests may be submitted no more frequently than monthly. The Government may retain amounts necessary to protect its interests until satisfactory progress and completion. Final payment is contingent upon final acceptance and submission of all required closeout documents.

mailto:Ankara-FMC-DBO-MB@state.gov mailto:Ankara-FMC-DBO-MB@state.gov

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SECTION G - SPECIAL TERMS AND CONDITIONS

G.1 ALTERNATIVE PAYMENT PROTECTION

Because the anticipated value is above $35,000 and does not exceed $150,000, the successful Contractor shall furnish alternative payment protection in accordance with FAR 52.228-13.

Within ten (10) calendar days after award and before the Notice to Proceed, the Contractor shall submit one of the following forms acceptable to the Contracting Officer: (1) a payment bond; or

(2) an irrevocable letter of credit. The amount shall be 100 percent of the contract price and shall remain effective through the full performance period plus one year. No separate offer guarantee, performance bond, or payment bond is required at the offer stage.

G.2 INSURANCE

The Contractor shall provide and maintain all insurance required by Turkish law and the project-specific minimum coverages stated below. FAR 52.228-5 is included under FAR 28.310(b) in the Government’s interest because performance will occur inside an occupied official residence and involves demolition, plumbing, fabricated materials, and protection of Government property.

Before commencing work, the Contractor shall submit certificates of insurance acceptable to the Contracting Officer. The minimum general liability limits are:

Coverage Per Occurrence Cumulative Bodily Injury $15,000 $60,000 Property Damage $15,000 $60,000

The Contractor shall also maintain legally required workers’ compensation, employer’s liability, motor vehicle liability where vehicles are used, and insurance against loss or damage to materials and equipment in transit or storage. The general liability policy shall name the United States of America, acting by and through the Department of State, as an additional insured for operations under this contract, to the extent permitted by local law.

G.3 DEFENSE BASE ACT AND WORKERS’ COMPENSATION

The offeror shall complete the employee-category schedule implementing DOSAR 652.228-70 in Section L. FAR 52.228-3 applies to United States citizens or residents and to individuals hired in the United States, and it applies to other covered employees unless an authorized waiver or the DOSAR 652.228-70 local-law treatment applies. When the Contracting Officer determines that Turkish workers’ compensation laws cover local-national or third-country-national employees, the Contractor shall comply with those laws and assume the related war-hazard liability under FAR 52.228-4. The offered firm-fixed price shall include all required Defense Base Act, war-hazard, local statutory, and other insurance costs.

G.4 SITE ACCESS, SECURITY, AND PERSONNEL

The Contractor shall submit with its offer a complete list of proposed employees and supervisors.

Access is subject to Embassy security screening and approval. No person may enter the site or begin work until approved. The Government may deny or revoke access at any time. The Contractor shall promptly replace personnel denied access without additional cost or schedule relief. Photography, recording, disclosure of residence information, and use of the project for advertising or social media are prohibited without written Contracting Officer authorization.

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G.5 ENGLISH-SPEAKING SUPERVISOR

A competent English-speaking supervisor with authority to act for the Contractor shall be present whenever work is performed. The supervisor is key personnel and shall not be replaced without prior notice and Government approval of an equally qualified replacement.

G.6 MATERIALS, SUBSTITUTIONS, AND GOVERNMENT APPROVAL

All materials shall be new, suitable for their intended purpose, and consistent with the approved submittals. Proposed substitutions must be submitted in writing with complete technical data and shall not be used unless approved in writing by the COR for technical acceptability and by the Contracting Officer when the substitution affects contractual requirements. Government approval does not relieve the Contractor of responsibility for performance and compatibility.

G.7 WARRANTIES

The Contractor shall provide manufacturer warranties and a minimum two-year written service warranty for installation and workmanship defects as required by the SOW. These warranties are in addition to the Government’s rights under FAR 52.246-21. If the contractual two-year warranty provides greater protection than FAR 52.246-21, the two-year requirement controls.

G.8 SAFETY AND OCCUPIED-RESIDENCE PROTECTION

The Contractor shall comply with DOSAR 652.236-70, the applicable portions of EM 385-1-1 or OSHA standards, Turkish occupational safety law, the accepted Site Safety and Health Plan, and COR safety directions. Dust-producing work, cutting, drilling, demolition, electrical tools, hot work, hazardous materials, and other high-risk activities require task-specific Activity Hazard Analyses and controls before work begins. The Contractor shall immediately report mishaps, damage, spills, fire, and unsafe conditions.

G.9 SALVAGE, DEBRIS, AND DISPOSAL

The Embassy retains salvage rights to removed materials. The Contractor shall obtain COR disposition instructions before removal from the site. Materials authorized for disposal shall be removed legally and documented upon request. No removed Government property may be sold, retained, or reused by the Contractor without written authorization.

G.10 ORDER OF PRECEDENCE

Any inconsistency shall be resolved in the following order: (1) SF 1442 and written award/modifications; (2) Section A pricing and special terms in Sections D through H; (3) Section B Statement of Work; (4) Attachment 6 specifications; (5) Attachment 5 concept drawing; (6) approved submittals. The concept drawing indicates design intent only and does not expand the scope.

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SECTION H - CLAUSES

This solicitation uses the Department of State Revolutionary FAR Overhaul (RFO) model-deviation framework, current codified FAR requirements that remain applicable, and the Department of State Acquisition Regulation (DOSAR). This is a noncommercial construction acquisition; FAR Part 12 commercial-product and commercial-service provisions and clauses are not used. Provisions and clauses incorporated by reference have the same force and effect as if stated in full text. The Contracting Officer will provide full text upon request.

H.1 PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

Provision / Clause Title / Application 52.202-1 Definitions 52.203-17 Contractor Employee Whistleblower Rights

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-90 Offeror Identification (RFO) 52.204-91 Contractor Identification (RFO)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

52.213-4 Terms and Conditions - Simplified Acquisitions (Noncommercial) (RFO; full text at H.2) 52.222-50 Combating Trafficking in Persons 52.228-3 Workers’ Compensation Insurance (Defense Base Act)

52.228-4 Workers’ Compensation and War-Hazard Insurance Overseas (when applicable under the completed DOSAR 652.228-70 determination)

52.228-5 Insurance - Work on a Government Installation (included under FAR 28.310(b)) 52.228-13 Alternative Payment Protections 52.228-14 Irrevocable Letter of Credit (when selected as the payment-protection instrument) 52.229-6 Taxes - Foreign Fixed-Price Contracts 52.232-5 Payments Under Fixed-Price Construction Contracts 52.232-27 Prompt Payment for Construction Contracts 52.233-1 Disputes - Alternate I 52.236-2 Differing Site Conditions (RFO) 52.236-3 Site Investigation and Conditions Affecting the Work (RFO) 52.236-5 Material and Workmanship (RFO) 52.236-6 Superintendence by the Contractor (RFO) 52.236-7 Permits and Responsibilities (RFO) 52.236-8 Other Contracts (RFO)

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

(RFO)

52.236-10 Operations and Storage Areas (RFO) 52.236-11 Use and Possession Prior to Completion (RFO)

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Provision / Clause Title / Application 52.236-12 Cleaning Up (RFO) 52.236-13 Accident Prevention (RFO) 52.236-21 Specifications and Drawings for Construction (RFO)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (RFO; offeror response schedule at L.3)

52.240-91 Security Prohibitions and Exclusions (RFO) 52.242-14 Suspension of Work 52.243-4 Changes 52.246-12 Inspection of Construction 52.246-21 Warranty of Construction 52.249-10 Default (Fixed-Price Construction) 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 652.228-70 Defense Base Act - Covered Contractor Employees (full-text response schedule at L.2) 652.229-71 Personal Property Disposition at Posts Abroad 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) 652.236-70 Additional Safety Measures 652.242-70 Contracting Officer’s Representative 652.242-73 Authorization and Performance 652.243-70 Notices

H.2 52.213-4 TERMS AND CONDITIONS - SIMPLIFIED ACQUISITIONS

(NONCOMMERCIAL) (DEPARTMENT OF STATE RFO CLASS DEVIATION)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(c) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price

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(d) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(e) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

H.3 AUTHORIZED DEVIATIONS AND REGULATORY IMPLEMENTATION

The RFO provisions and clauses identified in this solicitation apply in lieu of superseded legacy model language. FAR Part 12 clauses are not used because this is a noncommercial construction acquisition. FAR 52.236-26, 52.236-27, and 52.236-28 are reserved under the Department of State RFO Part 36 deviation; therefore, the organized site visit is stated as a solicitation instruction in Section J rather than as FAR 52.236-27. FAR 52.228-5 is included under FAR 28.310(b) because performance will occur inside an occupied official residence and involves protection of Government property.

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SECTION I - LIST OF ATTACHMENTS

Attachment Description Pages* 1 Alternative Payment Protection 2 2 Reserved 1 3 Irrevocable Letter of Credit Requirements 2 4 Breakdown of Price 2 5 Concept Design Drawing 1 6 Detailed Specifications and Compliance Schedule 6

*Page counts are approximate and do not control the substantive requirements.

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SECTION J - INSTRUCTIONS ON HOW TO SUBMIT AN OFFER

J.1 ELECTRONIC SUBMISSION

Offers shall be submitted electronically to ankara-gso-procurement-dl@state.gov no later than 13:00 Ankara local time on August 27, 2026. Late submissions may not be considered. The solicitation number and project title shall appear in the email subject line.

Files shall be in searchable PDF, Microsoft Word, or Microsoft Excel format. Each email shall not exceed 30 MB. If the submission exceeds 30 MB, the offeror shall send consecutively numbered emails, each below the limit, before the deadline. The Government is not responsible for transmission failures or files that cannot be opened.

J.2 ORGANIZED SITE VISIT

An organized site visit will be held on August 12, 2026, at14:00 . Participants shall meet at DCMR - Paris Caddesi No. 72, Ankara. Offerors are strongly encouraged to attend because field verification and existing conditions are material to accurate pricing. Attendance does not relieve the successful Contractor from verifying all dimensions and conditions before fabrication.

Names and identification information for attendees shall be submitted to the procurement email sufficiently in advance for access coordination. Turkish citizens are required to provide their archived criminal record certificates and front-and-back copies of their identification cards.

J.3 QUESTIONS

Questions shall be submitted in writing to the procurement email by 16:00 on August 14, 2026.

The Government intends to issue written responses by August 19, 2026. Oral explanations are not binding. Material changes or interpretations will be issued in writing to all prospective offerors.

J.4 REQUIRED OFFER CONTENTS

Component Required Content

Volume I - Price Completed SF 1442 Offer section; Section A price; completed Attachment 4;

acknowledgement of amendments; confirmation that prices exclude VAT.

Volume II - Technical/Management

Technical compliance matrix; proposed materials and manufacturer/product information where available; preliminary schedule; project organization;

superintendent qualifications; approach to field measurement, shop drawings, demolition, protection, fabrication, installation, testing, and cleaning.

Experience and Past Performance

At least three projects completed within the past five years involving comparable custom kitchen cabinetry, countertop fabrication, plumbing reconnection, and occupied residential or high-finish environments. Include customer, contact information, value, dates, and description.

Personnel and Security Names, titles, identification numbers, and roles of proposed employees and subcontractors; identification of the English-speaking supervisor; proposed plumbing and electrical subcontractors, if any.

Entity Information and Certifications

Active SAM/UEI information, if registered; otherwise the information required by RFO FAR 52.204-90, including UEI/NCAGE/CAGE where available, ownership/predecessor information, taxpayer/foreign-entity status, and completed Section L representations.

Insurance and Protection Written confirmation of ability to obtain the insurance in Section G.2 and one of the alternative payment protections in Section G.1 within ten days after award.

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J.5 OFFER ASSUMPTIONS AND EXCEPTIONS

The offeror shall clearly identify every exception, deviation, qualification, or assumption.

Silence constitutes agreement to comply. Conditional pricing or material exceptions may render an offer unacceptable. Proposed alternate materials shall be supported by sufficient information to establish equality or superiority to the specified requirements.

J.6 VALIDITY AND EXCHANGES

Offers…