MINUTES_for_PreProposal_Conf_Phone_FY18.doc

MINUTES for PRE-PROPOSAL CONFERENCE

DATE

12/17/2017, 10:00 a.m.

SUBJ.

: Minutes for Pre-Proposal Conference of Cell Phone Service

PARTICIPANTS

Representatives of Contractors

Mark Zerwas

IPO

Robert Doyle

S/GSO

Murat Atanur Tele-Communications Supervisor

Sezin Colak Contracting Specialist

Meral Yalhi Acquisitions Supervisor The above-listed attendees met to discuss the solicitation package. The following were discussed:

1- M. Yalhı welcomed all attendees and introduced IPO and GSO officials.

2- M. Yalhı explained that the purpose of the meeting is to provide an opportunity for all firms to understand the U.S. Government (USG) solicitation procedures, rules and the Performance Work Statement (PWS). Statements made at the conference do NOT change the solicitation. If any changes are required, these will be conveyed with a written amendment to the solicitation.

3- The solicitation and any future documents are issued on the FedBizOpps website internet web page: https://www.fbo.gov/ (Key Word: 19TU15-18-Q-3001 ) 4- The potential offerors are to provide proposals electronically and in hardcopy by 1600 hours on Jan. 9th, 2018 marked “CELL PHONE PROPOSAL 19TU15-18-Q-3001, complete with all the required information. The proposals are to be divided into Price and Technical sections in 2 binders.

5- In anticipation of an award, all potential offerors should acquire a Duns number prior to award and provide proof of application (www.dnb.com/get-a-duns-number.html).

6- The Contractor shall provide mobile cell phone services to the Embassy of the United States of America, U.S. Consulate General in Istanbul, U.S. Consulate in Adana and Gaziantep EBO office.

7- This indefinite-quantity contract will be for a one-year period from the date of the contract award, with four year options to renew.

8- Offer shall consist of the following submittal packages in 1 original and 1 copy, electronically and in hard copy:

a. Price Proposal:

i. SF-1449 (blocks 12, 17, 21-24, 30a, 30b & 30c)

ii. Section 1: Schedule for Pricing Section (pgs. 4-10)

b. Technical Proposal:

i. Section 3: Additional information (A.2 on p. 29-30):

1. Name of Project Manager

2. Evidence that offeror operates an established business in Turkey

3. List of clients over the past 3 (three) years

4. Evidence that offeror can provide necessary personnel, equipment & financial resources to perform

5. Notarized copy of all licenses and permits (BTK: Information & Communication Technology Authority license, etc.)

6. Strategic Plan for Cell Phone

7. Information on Connectivity within Turkey

8. List of International Roaming contracts and their prices

9. copy of the Rate Plan Subscription

10. recovery plan in the event of an emergency or disaster

11. Map of coverage in Turkey for voice and data

ii. Section 5: Representations and Certifications 9- Value Added Tax (KDV/VAT) and Special Communication Tax (OIV/SCT) are not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate.

10- The quantities in the Schedule are estimates only and are not purchased by this contract. U.S. Government will issue task orders for which phones the service will be received.

11- During each contract period, the Government shall place orders totaling a minimum of eight-hundred (800) packages per annum. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed two thousand (2,000) packages per annum. This reflects the contract maximum for this period of performance.

12- Any questions are to be submitted no later than 10:00am on January 3rd, 2018 by email to Ankara-GSO-Procurement-DL@state.gov and cc’ed to McGuireSM@state.gov and YalhiM@state.gov. All questions and answers will be posted on the website.

13- The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror who is a responsible contractor. The evaluation process shall include the following steps: Compliance Review, Technical Acceptability, Price Evaluation and Responsibility Determination.

14- The Contractor awarded with the contract shall submit proper monthly invoices in original and 2 copies to the COR to the U.S. Embassy in Ankara , Consulate in Adana and Consulate General in Istanbul.

15- Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice duly approved by the (COR) confirming that services have been received in full.

16- The Contracting Officer's Representative (COR) is to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Pre-Proposal Conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.