QA_19TH2026Q0006 Expendable Supplies.pdf
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- Attached to
- Expendable Supplies
- Solicitation number
- 19TH2026Q0006
- Issued by
-
Department of State US Embassy Bangkok
About this file
This document is a Questions and Answers (Q&A) addendum for Request for Quote (RFQ) No. 19TH2026Q0006, issued by the U.S. Embassy in Bangkok, Thailand, for expendable supplies. The solicitation covers 20 line items including paper towels, tissues, toilet paper, garbage bags, paper cups, zipper bags, and antibacterial liquid hand soap, with estimated maximum annual quantities for the base period and first option year. Key procurement details include delivery via firm-fixed price delivery orders on an as-requested basis, with a minimum task order value of 1,000 Thai Baht and a three-working-day delivery requirement. Third-party delivery services are permitted, provided they adhere to embassy security regulations. Vendors must submit product samples with their proposals, and the embassy will reject proposals without timely sample submissions. The solicitation allows some flexibility on product scents and seeks equivalent products that match specified size and functional requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment no. 0002_19TH2026Q0006.pdf | ||
| Amendment no. 0001_19TH2026Q0006.pdf | ||
| RFQ - 19TH2026Q0006 - Supplies.pdf |
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Embassy of the United States of America
Bangkok, Thailand
Solicitation No. 19TH2026Q0006 - Expendable Supplies Questions and Answers
Q 1: “Could you please provide the detailed list of supplies and their specifications so that we can prepare an accurate quotation?”
A: The list of supplies was provided in paragraph I under Section 1, Continuation to SF-1449, RFQ Number 19TH2026Q0006, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement.
Q 2: “For All Item Numbers: Can the supplies be NON-TAA Complaint? Or they need to be TAA complaint or BABA complaint?”
A: Compliance with TAA or BABA is not applied to this solicitation.
Q 3: “Is it possible for an extension to give us enough time to provide a quote?”
A: Please see amendment no. 0001.
Q 4: “The contract type indicates that deliveries will be placed via firm-fixed price Delivery Orders (DOs). To properly account for transportation and logistical planning, could you please specify the standard or maximum required delivery window (in calendar days) that the Embassy expects after a Delivery Order is officially placed?”
A: As outlined in the solicitation, the Contractor will be given at least three working days to deliver the items to the destination specified in the delivery order.
Q 5: “To assist us in securing the most competitive pricing from our suppliers, knowing the potential volume is essential, could the Embassy please provide the estimated minimum and/or maximum annual volume (in units or total value) anticipated for the overall contract or for the highest-volume Contract Line Item Numbers (CLINs)?”
A: The table below outlines the estimated maximum annual quantity for each item. Please note that these figures are estimates only; actual order quantities may exceed or fall below the specified maximums.
Please be advised that the estimated annual quantity has also been revised, details in amendment
no. 0002.
1. BASE PERIOD
Line Item Description Unit
Maximum Order Quantity per Year
Natural brown interfolded paper towels, 2-ply, 190 mm. x 250 mm./sheet, 250 sheets/package, 24 packages/carton CT 830
White interfolded paper towels, 2-ply, 245 mm. x 210 mm./sheet, 250 sheets/package, 24 package/carton CT 450
White facial tissues, 2-ply, 215 mm. x 206 mm./sheet, 170 sheets/box, 36 boxes/carton CT 12
Toilet papers, 2-ply, 90 mm. – 100 mm. x 39-42 m. L/roll, 6 rolls/package, 12 packages/carton CT 120
Toilet papers, 2-ply, 90 mm. – 100 mm. x 39-42 m. L/roll, 12 rolls/package 6 package/carton CT 720
Toilet papers, 2-ply, 90 mm. x 220 mm., 300 m. L/roll, 12 rolls/carton CT 150
07 Clear plastic garbage bags, 24 in. x 28 in., 25 kgs/bundle BD 5
Clear plastic garbage bags, 25 in. x 25 in., for trash can, Bio-gradable HDPE garbage bag, 35 bags/package, 25 packages/bundle BD 120
Clear plastic garbage bags, 40 in. x 48 in., for trash can, Bio-gradable HDPE garbage bag, 13 bags/package, 25 packages/bundle BD 120
Clear plastic garbage bags, 50 in. x 50”, for trash can, Bio-gradable HDPE garbage bag, 10 bags/package, 25 packages/bundle BD 120
11 Black plastic garbage bags, 24 in. x 28 in., 25 kgs/bundle BD 40 12 Black plastics garbage bags, 36 in. x 45 in., 25 kgs/bundle BD 40
Food grade paper cone cups, 4 oz., 200 cups/package, 25 packages/carton CT 80
Food grade paper cups with handle, 8 oz., 50 cups/roll, 40 rolls/carton CT 5
Resealable self-sealing zipper clear plastic bags, 6 in. x 6
in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, size 8 in.
x 8 in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 8 in. x 12
in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 12 in. x 16 in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 14 in. x 20 in. (size include sealing line and above), 1 kg/bundle BD 100
Antibacterial liquid hand soap, clear sky scent or equivalent, 3.8 liters/bottle, 4 bottles/carton CT 160
2. FIRST OPTION YEAR
Line Item Description Unit
Maximum Order Quantity per Year
Natural brown interfolded paper towels, 2-ply, 190 mm. x 250 mm./sheet, 250 sheets/package, 24 packages/carton CT 830
White interfolded paper towels, 2-ply, 245 mm. x 210 mm./sheet, 250 sheets/package, 24 package/carton CT 450
White facial tissues, 2-ply, 215 mm. x 206 mm./sheet, 170 sheets/box, 36 boxes/carton CT 12
Toilet papers, 2-ply, 90 mm. – 100 mm. x 39-42 m. L/roll, 6 rolls/package, 12 packages/carton CT 120
Toilet papers, 2-ply, 90 mm. – 100 mm. x 39-42 m. L/roll, 12 rolls/package 6 package/carton CT 720
Toilet papers, 2-ply, 90 mm. x 220 mm., 300 m. L/roll, 12 rolls/carton CT 150
07 Clear plastic garbage bags, 24 in. x 28 in., 25 kgs/bundle BD 5
Clear plastic garbage bags, 25 in. x 25 in., for trash can, Bio-gradable HDPE garbage bag, 35 bags/package, 25 packages/bundle BD 120
Clear plastic garbage bags, 40 in. x 48 in., for trash can, Bio-gradable HDPE garbage bag, 13 bags/package, 25 packages/bundle BD 120
Clear plastic garbage bags, 50 in. x 50”, for trash can, Bio-gradable HDPE garbage bag, 10 bags/package, 25 packages/bundle BD 120
11 Black plastic garbage bags, 24 in. x 28 in., 25 kgs/bundle BD 40 12 Black plastics garbage bags, 36 in. x 45 in., 25 kgs/bundle BD 40
Food grade paper cone cups, 4 oz., 200 cups/package, 25 packages/carton CT 80
Food grade paper cups with handle, 8 oz., 50 cups/roll, 40 rolls/carton CT 5
Resealable self-sealing zipper clear plastic bags, 6 in. x 6
in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, size 8 in.
x 8 in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 8 in. x 12
in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 12 in. x 16 in. (size include sealing line and above), 1 kg/bundle BD 100
Resealable self-sealing zipper clear plastic bags, 14 in. x 20 in. (size include sealing line and above), 1 kg/bundle BD 100
Antibacterial liquid hand soap, clear sky scent or equivalent, 3.8 liters/bottle, 4 bottles/carton CT 160
Q 6: “To manage logistics efficiently within Bangkok, can the Contractor utilize third-party, professional delivery services (UPS or Fed Ex) for the actual delivery transport?
Please confirm whether U.S. Embassy Bangkok permits third-party delivery personnel or courier services to access the designated drop-off location within the compound, provided they adhere to all Embassy security and identification requirements.”
A: Delivery of items to the U.S. Embassy by third-party delivery personnel or courier services is permitted, provided they adhere to the delivery terms and conditions outlined in the solicitation and U.S. Embassy regulations for receiving supplies.
Q 7: “For the items listed under RFQ#19TH2026Q0006, would you like them delivered quarterly or on an as-requested basis? Could you please provide more details on how the delivery schedule will be managed?”
A: The items shall be delivered based on the delivery orders which are on an as-requested basis.
Q 8: “May I offer the 500 mL DAIWA liquid hand soap as an equivalent product that meets or exceeds the requirement, noting only the larger bottle size?”
A: The proposed antibacterial soap must conform to the size specification outlined in the solicitation.
Q 9: “Would an alternative clear biodegradable HDPE bag in a slightly different size (for example, 24 × 28 in., 25 × 30 in., or the closest available equivalent size) be acceptable as long as it meets the functional requirement and capacity?”
A: The proposed bags must conform to the size specifications outlined in the solicitation.
Q 10: “The smallest available option I can find is DAIWA liquid hand soap, scented, 500 ml per bottle (clear, scented liquid, equivalent product type). The 50 ml size is not available.
To match the total volume requested:
• RFQ requirement: 152 × 50 ml = 7,600 ml total
• Proposed substitution: 16 bottles × 500 ml = 8,000 ml total
I would like to confirm if it is acceptable to quote and supply:
16 bottles of DAIWA antibacterial liquid hand soap, scented, 500 ml each, as an equivalent product that meets or exceeds the required total quantity and characteristics, noting that the individual bottle size is larger than specified.
Please advise if this substitution is acceptable, and if you have any preference on the scent (e.g., “Fruity” or “Lavender”).”
A: The proposed antibacterial liquid hand soap must conform to the size specifications outlined in Section 1 of the solicitation and the sample which shall be provided along with the proposal must conform to the size specification outlined in Section 3 of the solicitation. Concerning the scent of antibacterial liquid hand soap, clear sky scent or clean scent is preferred, however, both fruity and lavender scents are also acceptable.
Q 11: “I would like to confirm the proposal due date for the subject Indefinite Delivery Indefinite Quantity (IDIQ) contract opportunity.”
A: Please see amendment no. 0001
Q 12: “Whereas we see that along with quotations we have to submit the samples of each product. In this case, since each set of products are from different distribution companies, it is quite complicated to pick the samples from multiple places. So is there a compatibility that we show the exact pictures of the samples and when the bid is being finalized then we can submit the samples before entering into contract?”
A: As outlined in the solicitation, the offeror/quoter must furnish and submit the samples as part of the proposal. If the offeror/quoter fails to submit samples on time, the Government will reject the proposal.
Q 13: “Could you kindly let us know what is the minimum value of the task order per time?”
A: As outlined in the solicitation, the amount of each task order will not be less than 1,000 Thai Baht.
Q 14: “As well kindly let us know within how many days we have to deliver the products after issuing the PO / task order. (The stated lead time of three working days appears unusually brief, particularly as a number of manufacturing and distribution centers are located at a considerable distance from Bangkok). Kindly advise accordingly.”
A: As outlined in the solicitation, the Contractor will be given at least three working days to deliver the items to the destination specified in the delivery order.
Embassy of the United States of America
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