19TH2026P1007 - Single Source Justifiction.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post Bangkok

Requiring Activity Freedom 250 Celebration Committee

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to the Ritz Carlton Hotel (One Bangkok) for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide event space, catering, and all accompanying services at Ritz Carlton Hotel, Bangkok Thailand. The estimated value for the entire period of performance is $80,000, including options.

These supplies/services require premium event venue with accompanying catering and suitable service be provided. This will allow the U.S. Embassy Bangkok to accomplish host a suitable celebration of America’s

250th birthday.

Given the significance of this anniversary and event, a premium venue is required.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☒ Other - American Brand with premium event space and date availability

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The nature of this acquisition requires the use of the authority at FAR 13.106-1(b)(1) due to the unique requirements of the U.S. Embassy’s 250th Independence Day celebration. This event is of exceptional significance, marking the semiquincentennial of the United States, and serves as the capstone of a yearlong, global initiative by the Department of State and the U.S. Government. The event will host high-level dignitaries, members of the diplomatic corps, and key partners, necessitating a venue that meets the highest standards of security, prestige, and capacity.

The proposed contractor is the only provider in Bangkok able to offer a premium event space that meets all of the following essential criteria:

• Prestige and Representation: The venue must reflect the stature of the United States and the importance of the 250th anniversary, providing an environment suitable for high-level diplomatic engagement.

• Capacity and Layout: The space must accommodate a large number of guests, including VIPs, with flexible configurations for both formal ceremonies and receptions.

• Security: The venue must support robust security measures in coordination with U.S. and host nation security teams, including secure access points and the ability to implement required protocols.

• Location and Accessibility: The venue must be centrally located, easily accessible for guests, and provide adequate parking and transportation options.

• Technical Capabilities: The space must support advanced audiovisual requirements, simultaneous interpretation, and other technical needs for a high-profile international event.

• Support for U.S. Economic Interests: The selected venue is owned and operated by an American company, directly supporting U.S. business interests abroad and reinforcing the Department’s commitment to promoting American enterprise and values in the host country.

• Date Availability: The proposed venue is the only premium event space of its caliber in Bangkok that is available on the specific date required for the 250th anniversary celebration, ensuring the event can be held as scheduled and in alignment with the Department’s global commemorative activities.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

The anticipated cost to the Government for this acquisition is fair and reasonable. The Embassy conducted market research by soliciting quotes from multiple venues in Bangkok capable of hosting an event of this size and available on the required date, including a local convention center and several five-star hotels.

The selected venue submitted the lowest price proposal by a considerable margin. Furthermore, the quoted price is well below the prevailing market rate for comparable event spaces and services in Bangkok for an event of this scale and profile. This determination is based on a comparison of the bids received, as well as a review of published rates for similar venues. Based on this competitive analysis, I have determined that the anticipated cost to the Government is fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Daniel Brockman Date Freedom Day Logistics Lead U.S. Embassy Bangkok

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Ramon Menendez-Carreira Date Contracting Officer U.S. Embassy Bangkok