SINGLE SOURCE JUSTIFICATION_19TH2025P0947_Athenee Hotel.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☒ Overseas Post Bangkok

Requiring Activity GSO/Mission Travel and Visitor Office (MTV)

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to Athenee Hotel for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide emergency lodging to displaced USDH at Bangkok, Thailand. The estimated value for the entire period of performance is $200,000, including options. These supplies/services require that the Embassy obtain reliable hotels within per diem with sufficient vacancies to lodge dozens of USDH officers and their families that were displaced as a result of the earthquake in Myanmar. This will allow the Office of

MTV to accomplish safe lodging for dozens of officers and their families.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☒ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The Athenee Hotel is a part of an American hotel chain located very close to the U.S. Embassy that maintains a cordial and professional relationship with the Embassy for many years. They offer sufficient vacancies and flexibility regarding the uncertainty surrounding check-in and check-out dates. The hotel’s proximity also provides a location close to the embassy to facilitate quick access and commute times to the embassy for personnel that need to respond in an emergency. The hotel was also deemed a safe structure, which was important given what families had just experienced. This hotel also accepted pets at a moment’s notice.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Lee Belland March 31, 2025

S/GSO

General Services Office, U.S. Embassy Bangkok

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Ramon Menendez-Carreira March 31, 2025 Contracting Officer General Services Office, U.S. Embassy Bangkok