19TC1224Q0002 SOLICITATION LOGISTICS WAREHOUSING AS A SERVICE.pdf

19TC1224Q0002 – RFQ FOR LOGISTICS & WAREHOUSING SERVICES

U.S. CONSULATE, DUBAI

U.S. Consulate, DUBAI Date: 06/24/2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19TC1224Q0002

Enclosed is a Request for Quotations (RFQ) for Third party logistics and warehousing services.

If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 1500 hrs local time, 08 July 2024. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to DubaiGSOProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 20MB. If the file size should exceed the 20MB, the submission must be made in separate files and attached to separate emails with less than 20MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

mailto:DubaiGSOProcurement@state.gov http://www.irs.gov/w14 https://www.sam.gov/

Sincerely, SARA WYNES

Contracting Officer

Enclosure: Solicitation

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

REVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.21

Solicitation for COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12412215

PAGE 1 OF 82 PAGES

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TC1224Q0002

6. SOLICITATION ISSUE DATE

06/24/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sara Wynes

b. TELEPHONE NUMBER (No collect calls)

971 4 309 4000

8. OFFER DUE DATE/ LOCAL

TIME

07/08/2024 17:00hrs local time

9. ISSUED BY CODE TC120 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

AMERICAN CONSULATE GENERAL DUBAI

First Street, Umm Hurrair 1 Box No: 121777, ATTN:

GSO, DUBAI - UNITED ARAB EMIRATES

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB EMERGING SMALL BUSINESS

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE TC12 16. ADMINISTERED BY CODE

AMERICAN CONSULATE GENERAL DUBAI

First Street, Umm Hurrair 1 Box No: 121777, ATTN: GSO, DUBAI - UAE

Send proposals only via email to DubaiGSOProcurement@state.gov

AMERICAN CONSULATE GENERAL DUBAI

First Street, Umm Hurrair 1 Box No: 121777, DUBAI - UNITED ARAB EMIRATES

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

AMERICAN CONSULATE GENERAL DUBAI

First Street, Umm Hurrair 1 Box No: 121777, ATTN:

GSO

DUBAI - UNITED ARAB EMIRATES

Send invoices by email to :

USMissionUAEInvoices@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE(AED)

24.

AMOUNT(AED)

Third Party Logistics services in accordance with SOW year

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1 __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _______ __________ OFFER DATED

__YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Sara Wynes 31c. DATE SIGNED

06/24/2024 mailto:DubaiGSOProcurement@state.gov mailto:USMissionUAEInvoices@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF1449 cover sheet.

• Continuation to SF1449, RFQ 19TC1224Q0002, Schedule of

Supplies/Services, Block 20

• Attachment 1: Scope of Work

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in

Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Representations and Certifications

• Addendum to Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

CONTINUATION TO SF-1449

RFQ 19TC1224Q0002

SECTION 1 - THE SCHEDULE

PRICES, BLOCK 23

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1. PERFORMANCE WORK STATEMENT

During this contract period, the Government shall place orders totaling a minimum of USD10,000. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed USD180,000. This reflects the contract maximum for this period of performance.

Individual purchases shall be issued via task orders.

2. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

2. PRICING

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

3.A. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. The portions of the solicitation subject to VAT are listed in the table that follows.

PRICES

Description Unit of measure

Rate per unit/per day in AED

Estimated qty - cbm

TOTAL AMOUNT

IN AED/ per day

TOTAL AMOUNT in AED for 365 days

A. Logistics & Warehousing Services Cubic meters 1000cbm

Local move within Dubai (max 30kms from origin) Unit

Cost per trip in AED

Approx number of trips/yr Total cost in AED

1) 3 TON PICK UP

with driver and loading/unloading staff 1 trip 20

2) 7 TON PICK UP

with driver and loading/unloading staff 1 trip 10

GRAND TOTAL IN AED

VAT

GRAND TOTAL in AED including

VAT

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

ORDERS

All requests for logistics services of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of Contractor,

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Details of the services

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially but must be followed up in writing within 24 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing. Such orders will be confirmed in writing the following workday.

DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Qty Delivery Date Deliver to:

Written Estimate (if required) upon COR request

COR

Inventory List 1 each assigned packing effort Contractor -original Client – one COR – four

Stock Levels Records 1 Throughout period of performance

COR

Notification of Completion of Services

1 immediately upon completion of required services

COR and client

Delivery Receipt 1 upon completion of delivery and/or unpacking

COR - copy

Inventory List of Articles Lost or Damaged in Shipment

3 7 calendar days after delivery of goods

Contractor – original COR – one Client – one

7. INVOICES AND PAYMENT

(a) The contractor shall submit a tax invoice before the 05 day of the subsequent month for the storage that was used during the previous month. The invoice shall identify the amount of storage that was used for each day of the month. One copy must be emailed to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

USMissionUAEInvoices@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

8. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR

EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL

NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT

GOVERNMENT APPROVAL.

9. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

10. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

11. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Including Bodily injury *AED 100,000.00 per occurrence

Workers' Compensation and Employer's Liability Workers' Compensation and Occupational Disease AED 365,000.00 * Statutory, as required by host country law

Employer's Liability AED 365,000.00

Warehouse Insurance that covers the government furniture and stored items from fire, theft, natural calamities, arson, damages from mishandling, damages from pests and rodents.

AED 7 million.

12. BONDING OF EMPLOYEES

RESERVED.

13. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1.General

1.a. The purpose of this indefinite delivery, indefinite quantity contract is to provide full warehousing, storage, and third-party logistics services. During the term of the service agreement the contractor shall perform, without limitation, stowage, storage, related administrative functions, and other services described in this document in an indoor temperature-controlled warehouse facility. This facility must be in Dubai, not more than 25 kilometers from the U.S. Consulate, which is located at 8 Al Seef Street, Um Hurair-1, Dubai.

The warehouse shall be accessible between Mondays and Fridays 08.00 AM to 05.00 PM and for emergency after hour requirements shall be available within 3 hours of notice.

1.b The contactor shall furnish all personnel to include laborers, materials, equipment, supervision, space, and other materials necessary to perform the work safely and efficiently.

1.c The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract.

2. Personnel

2.a The Contractor shall provide a qualified work force meeting the contract requirements, including sufficient laborers to carry out the tasks plus a Project Manager as specified in this contract. The workforce shall be able to provide the services identified in this section.

3. Definitions

"General Instructions" mean those instructions, directives and guidelines that apply to all warehouse personnel.

"Chancery" means the Consulate building.

“CGR” means the official residence of the Consul General

"Daily" means 5 days per week, Monday through Friday on each non holiday workday.

“Work Order” means a task or work instructions given to the contracted laborer with a specific timeline for completion. These are issued daily and indicate the routine actions that are expected of the contractor per the contract.

“Vendor Delivery” means any commercial delivery from a non-governmental entity.

“ICASS Delivery” means any delivery of Consulate owned goods being moved into storage from another government facility.

“GSO” means the General Services Office.

4. Contractors Responsibilities:

4.a Written Instructions

The Contractor shall prepare general instructions for the work force that incorporate Foreign Affairs Manual (FAM) regulations. The Contractor shall provide drafts to the Contracting Officer’s Representative (COR) for review within thirty days after award of the contract. The COR must approve these general instructions before issuance.

4.b Duties and Responsibilities.

I. Contractor shall perform the logistics services in the most efficient manner and within the stipulated time frames. Due to security escort requirements, programmatic needs, customer service standards, and resource constraints, the contractor must closely coordinate delivery schedules with the COR. The four-hour performance standard is intended to allow the contractor enough time to perform the work and coordinate delivery schedules with the COR in a manner that meets all programmatic and logistic requirements. For an urgent request, the CO may order services orally and with less advance notice. Such orders will be confirmed in writing the following workday.

II. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support the additional requirements for transportation of furniture and appliances to and from the warehouse to designated locations within Dubai and occasionally to the Kizad warehouse at Abu Dhabi. The Contractor shall provide these services in addition to the scheduled services specified in paragraph 5 thru 10 of this contract. The Contracting Officer shall order these services as needed by issuing a written task order. This work shall be performed by trained employees of the Contractor and shall not be subcontracted. The Contracting Officer may require the Contractor to provide temporary additional services with 24-hour advance notice. In emergency situations the Contracting Officer may order temporary services orally and with less advance notice.

Such orders will be confirmed in writing the following workday. The contractor shall also provide a 3TON electric forklift onsite along with an experienced and licensed operator as and when required. The contractor shall specify an hourly charge for the services which shall be issued via a task order.

III. The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials provided and requested under temporary additional services. The Contractor shall also include a copy of the task order requesting the temporary additional services.

5.TYPES OF SERVICES

Standard Services shall include the following:

5.a Warehouse Facility

I. The facility shall be climate controlled (10 to 23 °C) with 55% relative humidity or less), with the availability to receive, store, and account for equipment, appliances, furniture, supplies and materials as required by the Consulate. These items may consist of different types of equipment, appliances, furniture, and furnishings, and supplies in various sizes and weight intended for the sole and explicit use by Consulate.

II. The contractor shall ensure scheduled and prompt servicing of the AC units to ensure there is no breakdown of the air conditioning. The contactor is responsible to arrange back up AC units within 2 hours of a breakdown, should it occur to prevent any damages to the stored furniture.

III. The warehouse shall be equipped with at least a single entry, optional loading dock area, optional with ramp separate receiving/staging, holding area.

IV. The warehouse shall be equipped with a clean Toilet facility that always has water and electricity.

V. The warehouse shall have electricity 24 hours a day, 7 days a week and should there an electrical outage or any preventive maintenance by DEWA, the contractor shall ensure through a generator there is no disruption of electricity to the warehouse.

VI. The warehouse compound must have adequate drain facilities to allow water seepage during rains or any flooding situations.

VII. The warehouse shall have 24x7 security and shall also be manned via CCTV with a recording and playback facility for security purposes.

VIII. The warehouse facility shall be available for access by designated Government staff as and when officially required with an advance notice.

IX. The contractor shall not move the goods out of the designated warehouse to another warehouse location without a written approval from the contracting officer. Any changes in the approved location must be informed in writing to the Contracting Officer at least 3 months in advance.

II. The gross warehousing storage space must be a minimum of 5000 square feet in either a square or rectangular physical layout, with no walls in between the usable space. The functional height in US Consulate area of the warehouse should be no less than 6.0 meters on the external wall and slope up to no less than 10 meters at the apex.

The Government shall pay the contractor for the services including warehouse space on daily rates, for the space that has been used. The calculation shall follow rate per cubic meter per day. The contractor shall ensure the required space is available to the Consulate within 24 hours of notice.

The warehouse services must include the following.

III. Warehouse space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. The Contractor shall provide a valid occupancy permit for the intended use of the Consulate and shall operate the building in conformance with local codes and ordinances.

IV. The space shall be free of all asbestos-containing materials, except undamaged asbestos flooring in the space or undamaged boiler or pipe insulation outside the space, in which case an asbestos management program conforming to U.S. Environmental Protection Agency (EPA) guidance shall be implemented.

V. The Consulate prefers a secure, segregated, and independent storage area to ensure all items stored can be easily tracked.

VI. At minimum, the area prescribed in this document must be an enclosed area with lockable gate entrances and doors/shutters. If the enclosed area requirement is an additional charge, offeror shall provide a cost breakdown for enclosing area showing material cost and labor cost breakouts to erect enclosure as part of their initial price submission.

VII. A dedicated receiving/holding area must be provided within the segregated space outlined in this document. The area must be large enough to allow all items received in a 48-hour period to allow GSO to perform inherently governmental receiving functions.

VIII. A large flat area of at least 200 square meters capable of being used to display goods to the public for purposes of a disposal sale.

IX. The warehouse shall be accessible by loading dock and garage door access.

Loading/unloading docks intended for Consulate use should be available for use at all times.

X. The contractor shall ensure that the warehouse space complies with all Dubai Municipality applicable fire codes, standards, and regulations necessary for awarding the contract.

XI. The warehouse shall be equipped with fire alarms, extinguishers, and fire protection systems. These must be annually serviced and must be checked periodically for any flaws or malfunctions. The contractor shall maintain a record log of the service for inspection.

5.b Receiving and Issuing Operations

I. GSO is inherently responsible for officially receiving items delivered to the Consulate and shipping/issuing items to official destinations and offices. In performing these duties, GSO staff will prepare and file appropriate reports, keep track of items received and issued, and sign for receipt of items/supplies delivered to the Consulate. The contractor, in performing receiving operations as described in this section, shall only be responsible for the physical unloading, unpacking, repacking, and placing of items received by GSO into their designated warehouse spaces, proper storage of these items, handling these items with utmost care by utilizing motorized and manual equipment to safely handle material. The Contractor is also required to keep an inventory of the items that have been delivered to the facility and a record of all transactions for items in and out of the facility along with the date, time and vehicle numbers.

II. All U.S. Government Assets must be received and placed into the dedicated receiving/holding area outlined in this document. GSO inspection and processing must be completed before storing as described in of this document.

III. Vendor Receiving Procedures (Container)

Unload shipping containers and crates at the warehouse.

Dismantle and unpack shipping containers and crates.

Verify contents against shipping reports.

Store in dedicated receiving/holding area outlined in this document for GSO inspection.

Repack and clean opened containers and crates as needed after inspection of received items by GSO staff.

Create a record of the items that have been received and despatched.

Move into appropriate warehouse storage area within a maximum of two (2) business days after receipt by GSO staff.

Coordinate the proper disposal of shipping containers and crates when requested by the Government.

The contractor shall ensure all items received have a proper tag for identification and all items are identified, stored, picked, and placed using the tag numbers.

Performance standard: Contractor shall complete unloading, unpacking, and place contents of 20' to 40' shipping containers and crates in dedicated receiving areas the same business day if received before 15:00 and the next business day if received after 15:00. Contractor shall complete placement of items into designated warehouse long-term storage spaces within 2 days of work order receipt. No more than one late receiving/unloading operation per month.

IV. Vendor Receiving Procedures (Parcels/Boxes)

Receive, dismantle and unpack shipping parcels/boxes.

Verify contents against shipping reports.

Store in dedicated receiving/holding area outlined in this document for inspection.

Repack and clean opened boxes as needed after inspection of received items by

GSO staff.

Create a record of the items that have been received and dispatched.

Move into appropriate warehouse storage area within a maximum of two (2) business days after receipt by GSO staff.

Coordinate the proper disposal of shipping boxes.

Where the contractor is required to pack the items for storage, the contractor shall inspect the item for any visual damages prior packing and notify the COR immediately. The contractor shall take pictures of the damaged item and shall include them in their reports. The contractor shall not make any repairs/alterations/ replacements to any damaged item without a written approval from the Contracting Officer.

Performance standard: Contractor shall complete unloading, unpacking, and repacking of shipping boxes within 4 hours upon the receipt of work order. Contractor shall complete placement of items into designated spaces within 2 days of work order receipt. No more than one late receiving operation per month.

V. Property Receiving Procedures

Unload and inspect assets confirming items match provided paperwork and noting any damage as appropriate.

Pack and wrap furniture, equipment, and related items for storage in accordance with section C.1.6 of this document.

Move into appropriate warehouse storage area within a maximum of two (2) business days.

Performance standard: Contractor shall commence unloading, inspection, and all related documentation immediately upon arrival at the Warehouse. Every effort will be made to provide advance notice to the contractor. Contractor shall complete placement of items into designated spaces the same day of work order receipt. No more than one late receiving operation per month.

VI. Shipping/Issuance Procedures

All items will be prepared for delivery in accordance with this section of the document the same business day if received before 15:00 and before the close of the next business day if received after 15:00.

All assets must be dusted and cleaned including household furniture (except for residential wood furniture), appliances, lamps, office furniture, and office equipment no more than 4 hours prior to the delivery time.

All wood furniture should be dusted and wiped clean inside and out prior to delivery (drawers included). Drawers should be fixed if not closed properly.

Performance standard: No more than one late order per month, and no more than one customer complaint per month.

6.a Maintenance and Cleaning of the Warehouse

6.a.i: Sweep and wet mop all floor areas in the warehouses on a weekly basis 6.a.ii: Sweep all floor areas in the warehouse whenever a large shipment or delivery has been made.

6.a.iii: Maintain a clean and neat warehouse, dusting, sweeping and mopping as needed to meet the performance standard.

6.a.iv: Removal of trash from the facility in accordance with local waste management regulations.

6.a.v. Pest Control must be done on a quarterly basis to ensure the storage space is free of rodents, insects or any other pests that can cause damage to the items stored. These may include placing rodent baits or application of pesticides (all pesticides must be pre-approved by A/POSHO). A report of the pest control activity done shall submitted to the COR during the first week of every quarter.

Performance standard: Floors and shelving shall be free of dust, mud, sand, and other debris. Corridors shall be free of any boxes, crates, packing supplies, or property items.

No more than one customer complaint per month.

6.b Storing / Organizing of U.S. Government Assets

6.b.i Pack and wrap furniture, equipment, and related items for storage and delivery.

6.b.ii Items must be properly palletized, stretch-wrapped, and otherwise protected as necessary to prevent damage.

6.b.iii Craft wrapping paper and hard cardboard paper boxes shall be used in case of easily damaged items.

Performance standard: Contractor shall complete packing and wrapping within 4 hours of receiving the work order. No more than one unsatisfactory packing and wrapping per month, and no more than 1 customer complaint per month.

6.c Inventory Responsibilities

6.c.i Contractor is responsible for developing and implementing and independent inventory tracking system to maintain an inventory of stored items in the contractor’s care, custody, and control.

6.c.ii Update and maintain accuracy of all inventory and documents pertaining to items in inventory. An initial inventory list will be provided to the successful offeror by appropriate Consulate staff for review and agreement.

6.c.iii Notify the Consulate-designated representative in writing of any discrepancies or damage to items in inventory within 24 hours.

6.c.iv Assist in conduct of an annual property inventory by pulling out from various warehouse locations, counting, verifying, and re-stocking all items in all warehouses and other Consulate locations in conjunction with the GSO staff.

6.c.v All stacked furniture and equipment must be arranged and stored in such a way that property/inventory bar code tags are visible and accessible for GSO staff to scan at all times.

6.c.vi All stacked office supplies, maintenance supplies, and auto parts in warehouse bins and storage locations must be counted, verified, and documented in conjunction with the GSO staff. All items must be returned to their original position (or designated location) after verification.

6.c.vii A comprehensive inventory shall be performed by the Government once annually between October 1 and March 15. This will be coordinated well in advance and access shall be provided to the designated staff.

6.c.viii Assist in conducting a joint inventory of at least 10% of stored items on monthly basis. Resolve inventory discrepancies within 24 hours.

Performance standard: Items shall be moved, counted, and verified according to the designated inventory schedule. No more than three incorrect counts per year. The designated inventory schedule shall be provided a minimum of 4 hours prior to the performance of inventory activities. Upon request, the Contractor may be asked to provide spot counts to the Government.

6.d Disposal Sale Operations 6.d.i Moving, creating lots, cleaning, preparing, and loading items for property disposal sale Move designated items from the warehouse to sale display areas.

6.d.ii Sort and place items into individual lots as designated by the GSO staff. Wipe, sweep, brush, or otherwise clean items in preparation for display. Safeguard all items against damage or theft.

6.d.iii After the sale, load items for delivery in trucks, vans, and other delivery vehicles.

Performance standard: Contractor shall complete creating lots and preparations for disposal sale within 4 hours of the scheduled time. The contractor will be given at least 14 calendar days to perform all disposal sale preparation activities. No more than one customer complaint per year.

7.Utilities and Services

7.aThe contractor cost will include all the following services and utilities on a daily basis unless a different frequency is specified herein. The cost for utilities and services shall be included in the warehouse service rate.

7.bUtilities shall include:

Climate Control Lights Electrical power for Special Equipment (220 v) as requested by the Contracting Officer.

7.cOther services shall include:

Trash Removal

Initial & Replacement lamps, tubes & ballasts Internet (wired and wireless) Exclusive use of clean, sanitary, and comfortable locker room and shower facilities Security Janitorial Pest and Rodent Control

All services will be inspected by Consulate personnel and discrepancies reported to contractor for correction and/or repair.

8.Security

8.a The Contractor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Consulate considers a security alarm reasonable.

8.b Safeguard all Consulate property and materials from theft, misuse and damage.

8.c Permit only authorized personnel access to the Consulate inventory/items and maintains a daily sign-in log.

8.d Respond to reports of missing or stolen items. Take actions to manage the resolution of missing or stolen item reports, including taking actions to cause the replacement of items, if required.

8.e Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours.

8.f In accordance with requirement above, Warehouse shall be adequately alarmed with 24-hour monitoring to prevent unauthorized entrance. Contractor shall be responsible to maintain the area in a condition that protects the property stored in the space. This includes protection from all forms of nature and theft.

8.g The facility must have a surveillance security system, 24/7 manned security guards, as well as a fire and smoke detection and sprinkler system.

8.h. Each storage facility must be protected by an adequate water supply for firefighting and a fire department that is responsive twenty-four hours per day.

Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.

The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.

9. Invoicing: The contractor shall submit a tax invoice before the 05 day of the subsequent month for the storage that was used during the previous month. The invoice shall identify the amount of storage that was used for each day of the month.

10. Records: The contractor shall maintain all documentation regarding the incoming and outgoing shipments that includes information such as date, vehicle number, incoming/outgoing shipments, volume, and details of items that were received or dispatched. This information must be available to the COR (Contracting officer’s representative) at all times.

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all warehousing and logistics services set forth in the scope of work.

1. thru 12.

All required services are performed and no more than one

(1) customer complaint is received per month.

Monitoring Performance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, if any of the services exceed the standard.

12. PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the

COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection Clause.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

Instructions for 52.212-5

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved] https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4

__ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

__ (23)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2023)( 15 U.S.C. 632(a)(2)).

https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (27) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

__ (28) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126).

__ (30) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

__ (31)

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (32)

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

__ (33)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

_X_ (34) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_30 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_35 https://www.acquisition.gov/far/part-52#FAR_52_222_36…