Asked_Questions_Site_Visit_November_8_Janitorial_Services.pdf

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U.S. Embassy Bern - Solicitation RFQ 19SZ2318Q0002 – Janitorial Services Asked Questions Site Visit – November 8, 2018

1. What is the m2 of the windows that have to be cleaned?

Embassy Bern has updated part 3.0 Locations for Janitorial Service of the solicitation package to include the square meters of the windows. The window surface to be cleaned is approximately 900 m2.

2. Should proposals be submitted in English?

Yes. Official documents from the Swiss government (proof of insurance, etc.) do not need to be translated.

3. Does the SAM Registration have to be done before November 19, 2018?

Per FAR 52.204-7 System for Award Management, Alternate I (Oct 2018). As prescribed in 4.1105(a)(2), substitute the following paragraph (b)(1) for paragraph (b)(1) of the basic provision:

(b)(1) An Offeror is required to be registered in SAM as soon as possible. If registration is not possible when submitting an offer or quotation, the awardee shall be registered in SAM in accordance with the requirements of clause 52.204-13, System for Award Management Maintenance.

If an Offeror is not fully registered by the time of proposal submission, Embassy Bern requests the Offeror’s DUNS number and a print screen of the Offeror’s current SAM registration progress.

4. What are the hours in which the contracted staff will have access to the Embassy?

The selected contractor will need to complete the work outlined in the solicitation between 7:00am and 6:00pm Mondays through Fridays. Contractor employees will not have access to the building outside of these hours.

For a list of holidays, see DOSAR clause 652.237-78 Observance of Legal Holidays and Administrative Leave on page 38 of the solicitation package.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P629_77532

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5. What exactly are Temporary Additional Services?

1.2.4. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract.

The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

6. Is there a schedule for cleaning the areas of the Embassy that require an escort?

1.2.2. Contractor shall schedule routing cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a scheduled basis.

2.2. The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

The contractor shall maintain a record of when office carpets have been clean or other semi- annual and annual tasks have performed. Failure to perform a task shall result in a reduction in price, unless authorized by the CO.

7. Is it possible to receive an electronic copy of the solicitation?

The solicitation is available electronically at FedBizOps.gov under solicitation number 19SZ2319Q0002.