Solicitation_Documents_-_G&J_Services.pdf

Unclassified

U.S. Embassy Khartoum, Sudan Date: August 22, 2019

To: Prospective Offerors Subject: Request for Proposal number 19SU4019R0002

Enclosed is a Request for Proposal (RFP) for Common Area Gardening and Janitorial Services for select U.S. Embassy properties. If you would like to submit a quotation, follow the instructions in Section V – Solicitation Provisions, complete the required portions of the solicitation and Standard Form 1449 (SF1449), and submit it in a sealed envelope marked "Proposal Enclosed" to the following address:

Contracting Officer U.S. Embassy Khartoum Soba Kilo 10, Block 88 Khartoum, Sudan

Proposals are due by September 23, 2019 at 3:30PM Sudan Time. No proposals will be accepted after this time.

The U.S. Embassy intends to conduct a site visit of all properties on September 4, 2019 at 10:00am and September 5, 2019 at 10:00am. All prospective offerors are invited to attend. Prospective offerors should contact Procurement at

KhartoumProcurementDL@state.gov OR on phone number +249-1-870-22019 no later than September 2, 2019 at 3:00PM to arrange entry to the properties.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Respectfully, Jolanta Mikiewicz Contracting Officer

Enclosure:

As stated.

mailto:KhartoumProcurementDL@state.gov

TABLE OF CONTENTS

Section I – The Schedule SF 1449 cover sheet Continuation to SF 1449, RFP 19SU4019R0002, Prices, Block 23 Continuation to SF-1449 RFQ Number 19SU4019R0002 Schedule of Supplies / Services, Block 20 Attachment 1 to Description / Specifications / Performance Work Statement, Government Furnished Property

Section II: Contract Clauses Contract Clauses Addendum to Contract Clauses – FAR and DOSAR Clauses not Prescribed in Part 12

Section III: Solicitation Provisions

Solicitation Provisions Addendum to Solicitation Provisions – FAR and DOSAR Clauses not Prescribed in Part 12

Section IV: Evaluation Factors

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Clauses not Prescribed in Part 12

Section V: Representations and Certifications

Offeror Representations and Certifications

COVER PAGE

[Note to Contracting Officer: Add SF1449]

SECTION I - THE SCHEDULE

CONTINUATION TO SF-1449 RFP NUMBER - 19SU4019R0002

PRICES, BLOCK 23

I. PRICING AND PERIOD OF PERFORMANCE

The Contractor shall perform standard gardening and janitorial services of common areas for real property owned or managed by the U.S. Embassy Khartoum, Sudan, as listed in section II.19 Locations of All Services. The prices listed below shall include all labor, materials, equipment, services, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for Standard Services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 330 square meters. This reflects the contract minimum for the base year and each option period for temporary/additional services.

Maximum: The amount of all orders shall not exceed 14,160 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

I.1.1. VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the

CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

I.1.2. BASE PERIOD AND OPTION YEARS

Standard Services -- in $USD

i. Base Year Firm-Fixed Price for Standard Services for this Contract:

i.1. Ambassador's Residence (CMR)

Price per Month Price per Year (Month x12) i.2. DCM's Residence (DCMR), PV Villa 6 i.3. Embassy Compound i.4. USAID Residence (AIDMDR), PV Villa 10 i.5. Presidential Villas (PVs) excluding Villa 6 i.6. Town Houses (THs) i.7. Apartment Complex (A4) i.8. Bravo Units (B7)

ii. First Option Year Firm-Fixed Price for Standard Services for this Contract:

ii.1. Ambassador's Residence (CMR) ii.2. DCM's Residence (DCMR), PV Villa 6

Price per Year (Month x12) ii.3. Embassy Compound ii.4. USAID Residence (AIDMDR), PV Villa 10 ii.5. Presidential Villas (PVs) excluding Villa 6 ii.6. Town Houses (THs) ii.7. Apartment Complex (A4) ii.8. Bravo Units (B7)

iii. Second Option Year Firm-Fixed Price for Standard Services for this Contract:

iii.1. Ambassador's Residence (CMR) iii.2. DCM's Residence (DCMR), PV Villa 6 iii.3. Embassy Compound iii.4. USAID Residence (AIDMDR), PV Villa 10 iii.5. Presidential Villas (PVs) excluding Villa 6 iii.6. Town Houses (THs) iii.7. Apartment Complex (A4)

Bravo Units (B7) iii.8. Bravo Units (B7)

iv. Third Option Year Firm-Fixed Price for Standard Services for this Contract:

iv.1. Ambassador's Residence (CMR) iv.2. DCM's Residence (DCMR), PV Villa 6 iv.3. Embassy Compound iv.4. USAID Residence (AIDMDR), PV Villa 10 iv.5. Presidential Villas (PVs) excluding Villa 6 iv.6. Town Houses (THs) iv.7. Apartment Complex (A4) iv.8. Bravo Units (B7)

v. Fourth Option Year Firm-Fixed Price for Standard Services for this Contract:

v.1. Ambassador's Residence (CMR) v.2. DCM's Residence (DCMR), PV Villa 6 v.3. Embassy Compound v.4. USAID Residence (AIDMDR), PV Villa 10 v.5. Presidential Villas (PVs) excluding Villa 6 v.6. Town Houses (THs) v.7. Apartment Complex (A4) v.8. Bravo Units (B7)

GRAND TOTAL

Base Year First Option Year Second Option Year Third Option Year Fourth Option Year

STANDARD SERVICES GRAND TOTAL

(not to exceed):

Temporary Additional Services The residences at the Presidential Villas each have a private fenced-in yard and care of these areas is the responsibility of each resident, and it is not included in the Standard Services Performance Work Statement above. However, you may be requested to perform gardening and janitorial services in these yards on an as-needed basis.

vi. Base Year Temporary Additional Services for this Contract:

Price per Square Meter

Estimated Quantity of Square Meters 4,720

Estimated Total Temporary Additional Services per Year

vi. First Option Year Temporary Additional Services for this Contract:

vi. Second Option Year Temporary Additional Services for this Contract:

vi. Third Option Year Temporary Additional Services for this Contract:

vi. Fourth Option Year Temporary Additional Services for this Contract:

ESTIMATED GRAND TOTAL

Base Year First Option Year Second Option Year Third Option Year Fourth Option Year

ESTIMATED TEMPORARY ADDITIONAL SERVICES

GRAND TOTAL:

CONTINUATION TO SF-1449 RFP NUMBER 19SU4019R0002

SCHEDULE OF SUPPLIES / SERVICES, BLOCK 20

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

II. SCOPE OF WORK

The purpose of this fixed-price contract is to obtain gardening and janitorial services for common areas for select real property owned or managed by the U.S. Government at Khartoum, Sudan, as listed in section II.19 Locations of All Services. The Contractor shall perform gardening and janitorial services in all designated spaces as detailed below.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

II.1 GENERAL REQUIREMENTS

Maintenance and appearance of the lawns, landscapes, and common areas of U.S. Government occupied properties are an important part of the representational responsibilities of the U.S. mission. The U.S.

Government will measure the Contractor’s work by the general appearance of the landscape and upkeep of common areas covered by this contract. The Contractor shall perform complete standard gardening and janitorial services as described in this contract for all Government properties listed in section II.19 Locations of All Services. The Contractor shall provide and include all personnel, equipment, planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. The contractor shall prepare general instructions for the work force.

II.2 Duties and Responsibilities II.2.1. Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times.

The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

II.2.2. Contractor shall schedule routine gardening and cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

II.2.3. Contractor shall schedule periodic gardening and cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

II.2.4. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday or are required not on a regular basis. These services may support special events or may be required due to special circumstances. The Contractor shall provide these services in addition to the scheduled standard services specified in this contract. The COR shall order these services on an as-needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

II.2.5. The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

II.3 GARDENING STANDARD SERVICES. The Contractor shall perform complete gardening services as described below in all areas inside the compounds and general maintenance and cleanup of areas immediately outside the compound walls. Standard Services shall include the following work.

II.3.1. LAWN CARE.

i Lawns. Grass / lawn in all areas should be growing full, lush and green. If areas of lawn are dead, damaged or contain brown patches, these areas should be replaced.

ii Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters.

Areas where grass may be matted and/or laying down instead of upright should be raked and properly trimmed. The Contractor is responsible for all equipment and fuels needed to complete this task. Grass cuttings shall be disposed of in designated disposal or compost areas and not left on the lawn. Lawn mowing machines shall be maintained to perform properly.

iii Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut so that grass is the same height in all areas iv Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

v Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes, being sure that the roots are removed. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers prior to use.

vi Turf Repair and Re-Establishment. The Contractor shall, at its own expense and whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, herbicides or pesticides, normal foot traffic, etc. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

vii At no additional expense to the Government, the Contractor shall replace any grass / lawn that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor, including lack of irrigation.

viii The locations, method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

II.3.2. SHRUB / TREE CARE. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, and ground cover.

i The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

(a) Maintain a neat and attractive appearance and proper shape at all times,

(b) Direct and encourage plant growth in directions desired,

(c) Remove dead and unsightly growth,

(d) Prevent overgrowth and possible damage to any structures, and ii At no additional expense to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor, including lack of irrigation.

iii Trees along the interior and exterior perimeter of the compound wall shall be cut twice a year.

iv The Contractor shall, at its own expense, repair any damage that may be caused to fences, walls, wires as a result of tree / shrub trimming.

v The Contractor will provide all necessary equipment necessary to complete trimming and care, including ladders, saws, axes, pruners, clippers, etc.

vi The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

II.3.3. PLANTS, FLOWERING PLANTS AND FLOWERS. The contractor shall, on a daily basis maintain plants, flowering plants and flowers to keep a neat and attractive appearance.

i The contractor will plant and maintain in all banks of soil on all properties a combination of plants, flowering plants, small shrubs and leafy groundcover to show a full, lush, green garden, with minimal appearance of dirt / ground and irrigation equipment.

ii Seasonal plants / flowers may be planted, with a separate plan for when these plants die so that the banks of soil are not sitting bare.

iii VIP Properties: In additional to the above, a minimum of 200 attractive plants / flowers will be planted and maintained at each VIP property, see section II.7. This will be a combination of various sized potted plants within the interior and exterior of the building, and plants in the banks of soil on the property.

II.3.4. SOIL PREPARATION. The soil in Khartoum tends be of a sticky muddy nature not always conducive to good plant growth and general appearance. The contractor will mix the soil with other topsoil to create a more pleasing appearance as well as produce better plant growth.

II.3.5. DEBRIS REMOVAL. On a regular basis, the Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, trash and all other debris from the maintained areas. The debris removal shall prevent unsightly accumulation and the Contractor shall promptly remove collected debris and deliver properly assembled to an authorized disposal site. Debris should be collected in such a manner that will not allow it to be blown away either at the collection site, the disposal site or en route to a disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

II.3.6. RECYCLED MATERIALS / ENVIRONMENTAL CARE.

i The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

ii The Contractor shall make every effort to promote environment conscious practices.

II.3.7. WATERING

i The Contractor shall water all necessary areas, including lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

ii The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

iii The Contractor shall provide, maintain and repair all residential above-ground irrigation systems, including hoses, drip mechanisms, portable sprinklers, nozzles, and other similar irrigation equipment for all locations.

iv The Contractor shall program, maintain and repair any automatic sprinkler systems, including below ground pipes and sprinkler systems, water pumps and sprinkler heads. The Contractor shall ensure that the timing and locations are set properly. The Contractor shall take into account the best hours to irrigate for maximum efficiency and water conservation.

v The Contractor shall take every precaution to conserve water when appropriate.

vi The Contractor shall replace any lawn, plant, tree, bush or shrub that is killed or rendered unusable for its intended purpose through lack of or excessive irrigation, at no expense to the Government.

vii The Government shall furnish the supply of water.

II.3.8. FERTILIZER

i The Contractor shall fertilize and amend the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

ii The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and soil amendment in the Grounds Maintenance Plan.

iii The Contractor shall fertilize the lawn areas a minimum of two times per year.

iv The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR.

v The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

II.3.9. PEST AND DISEASE CONTROL. The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

i The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance

Plan.

II.3.10. HAZARDOUS AND TOXIC SUBSTANCES. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

II.4 JANITORIAL STANDARD SERVICES

II.4.1. The Contractor shall perform Janitorial Standard Services as detailed below in all designated common-area spaces within the compounds, including all outdoor and indoor areas. The Contractor shall also perform general cleanup of areas immediately outside the compound walls.

II.4.2. In addition, the Contractor shall perform a detailed daily cleaning of the interiors of Villas 13 and 28 at the Presidential Villas and a weekly cleaning of the office and apartment above the Presidential Villas Club House.

II.4.3. The Contractor shall also perform a daily cleaning of the side- and back-yard of the DCMR (Villa 6).

Other back yards and back patio areas of the Presidential Villas are considered private and are the responsibility of the residents.

II.4.4. Daily Cleaning Requirements shall consist of:

i Sweeping and damp mopping of indoor floors. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Outdoor sweeping of driveways, alleys, halls and patios. Patio furniture in the central building and swimming pool areas, trash receptacles, and easily moveable items shall be moved to clean underneath. The frequency may be higher than once per day when it is rainy or sandy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

ii Clean all patio and other outside furniture in common areas of each location.

iii Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

iv Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the areas several times daily to ensure that the facilities are always clean and neat.

v Thorough cleaning of kitchen sinks, counters, and cabinets, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

vi Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

vii Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

viii Cleaning of glasses, cups, and coffee services in conference facilities. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

ix Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

x Removing trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

xi Contractor must supply the COR with a detailed cleaning schedule, so that COR may arrange for Contractor access to locations that require an escort.

II.4.5. Periodic Cleaning Requirements shall consist of:

i Polishing all brass surfaces including door and window handles, plaques.

ii Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

iii Spot cleaning baseboards and walls.

iv Spot waxing and polishing floors as needed.

v Shampooing (small area spot clean; as needed) carpets.

vi Dusting window sills and blinds.

vii Cleaning shutters as required.

viii Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

II.4.6. Monthly Cleaning Requirements shall consist of:

i Cleaning major appliances inside and out including vacuuming dust from around motor areas.

ii Wiping window blinds with a damp cloth to ensure that all smudges are removed.

iii Cleaning inside window glass and sash of smudges and accumulated dirt.

iv Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

II.4.7. Quarterly Cleaning Requirements shall consist of:

i Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

ii Removing and washing window blinds.

iii Shampooing the entire surface of carpets in the high traffic areas.

iv Cleaning and sanitizing the trash holding area.

v Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

II.4.8. Semi-Annual Cleaning Requirements shall consist of:

i Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

ii Shampooing carpets in all areas.

iii Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

I.1.2. Annual Cleaning Requirements shall consist of:

i Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

ii Cleaning gutters and down spouts of all collected debris.

II.5 MANAGEMENT AND SUPERVISION

II.5.1. SUPERVISION. The Contractor shall designate as many supervisors as necessary who shall be responsible for on-site supervision of the Contractor's workforce at all times, at all locations. These supervisors shall be the focal point for the Contractor and shall be the point of contact with U.S.

Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function. At the end of each working day, the supervisor shall inspect all work areas to confirm that all necessary work was completed in a correct way.

II.5.2. SCHEDULES. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:00 AM and 4:30 PM Sunday through Thursday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

II.5.3. QUALITY CONTROL. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract and the supervisors.

II.5.4. TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care. The Contractor shall also have the services of a trained technician to program, maintain and repair the automated sprinkler systems available at certain locations.

II.6 GROUNDS MAINTENANCE PLAN. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate / weather factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

II.7 MATERIALS AND EQUIPMENT. The Contractor shall provide all necessary gardening and janitorial supplies and equipment, including but not limited to rakes, lawn mowers, hoes, pitchforks, pruning sheers, ladders, fertilizers, water hoses, nozzles, portable sprinklers, mops, brooms, buckets, detergents, uniforms, gloves, shoes, etc. to perform the work identified in Section II.

II.8 ACCESS AND PETS.

II.8.1. A number of residents have pets that are loose in private backyards. Therefore, Contractor employees shall not enter private backyards without authorization in advance. The COR will arrange for pets to be located inside the house if entry into the private backyard is required.

II.8.2. It is essential for the safety of employees, residents and pets, that yard gates are kept closed at all times.

II.8.3. Employees may not use private yards or common areas to take breaks. The U.S. Government will supply a small indoor break area.

II.9 WORKING HOURS. All work shall be performed daily Sunday – Thursday from 7:00AM to 4:30PM except for the holidays identified in the Section IV: Contract Clauses 652.237-72. Other hours may be approved by the COR.

The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

II.10 DELIVERABLES. The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 5 days after award Contracting Officer List of Personnel 1 5 days after award COR Grounds Maintenance Plan 1 10 days after award COR Transition Plan 1 10 days after award COR Payment Request 1 monthly COR

II.11 INVOICES AND PAYMENT: The Contractor shall provide a monthly invoice to the COR detailing all work completed. After routine inspections by the COR, if all work is deemed to be performed according to this contract, the invoice will be paid by Electronic Funds Transfer in USD within 30 days from the date of invoice submission.

II.12 PERSONNEL REQUIREMENTS.

II.12.1. The U.S. Government is committed to promoting the fair and equitable treatment of all workers. In addition to adherence to the laws and regulations stated in II.17, the Contractor must pledge to be socially responsible by providing wages, benefits, and ethical treatment to its employees that go beyond the minimum required by local law, and demonstrate a commitment to a work environment befitting of a company contracted by the U.S. Government.

II.12.2. In an effort to not displace current employees working on U.S. Government property and to take advantage of their acquired knowledge and security access, the Contractor agrees to offer employment to as many of the former contractor’s employees as is possible.

II.12.3. Contractor employees shall be on site only for duties related to this contract and not for other business purposes. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional expense to the Government.

II.12.4. The Contractor shall employ sufficient personnel to staff all locations adequately at all times. The Contractor shall have on reserve adequate personnel to cover any absences, ensuring there is no break in or deterioration of service at any location.

II.13 STANDARD OF CONDUCT

II.13.1. Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the COR that clearly identify them as employees of the Contractor.

II.13.2. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

II.13.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

II.13.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

II.13.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

II.13.6. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

II.13.7. Unauthorized use of Government property, theft, vandalism, or immoral conduct;

II.13.8. Unethical or improper use of official authority or credentials;

II.13.9. Security violations; or, II.13.10. Organizing or participating in gambling in any form.

II.14 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys; if duplicate keys are needed, the COR will provide. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the expense of rekeying that portion of the system.

II.15 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

II.16 PERSONNEL SECURITY

II.16.1. Five (5) days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project, including enough alternates. The Government will run background checks on these individuals. It is anticipated that security checks will take approximately 60 days to perform. For each individual include:

• Full Name

• Place and Date of Birth

• Current Address

• National Identification number II.16.2. Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. In the event that an identity card is lost or stolen, the COR must be informed immediately.

II.17 INSURANCE

II.17.1. AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary.

The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

II.17.2. GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) i Bodily Injury stated in US Dollars:

Per Occurrence $500 Cumulative $10,000 ii Property Damage stated in US Dollars:

Per Occurrence $500 Cumulative $10,000

II.17.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

II.17.4. For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

II.17.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

II.17.6. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

II.17.7. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

II.17.8. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

II.18 LAWS AND REGULATIONS

II.18.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

II.18.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

II.19 TRANSITION PLAN. Within 7 days after contract award, the Contracting Officer may develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

II.19.1. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

II.19.2. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

II.19.3. STANDARD. The performance standard is that the Government receives no more than one (2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

II.19.4. PROCEDURES.

i If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

ii The COR will complete appropriate documentation to record the complaint.

iii The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

iv If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

v The COR shall, at a minimum, orally notify the Contractor of any valid complaints.

vi If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

vii The COR will consider complaints as resolved unless notified otherwise by the complainant.

viii Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

II.20 LOCATIONS OF ALL SERVICES

Location Address Ambassador's Residence (CMR)* Khartoum 2 DCM's Residence (DCMR), PV Villa 6* Shatti Neighborhood, Khartoum USAID Director Residence (AIDMDR), PV Villa 10 Shatti Neighborhood, Khartoum Presidential Villas (PVs) Shatti Neighborhood, Khartoum Town Houses (THs) Garden City Apartment Complex (A4) Amarat St. 3 Bravo Units (B7) Al Taief Khartoum Embassy Compound (NEC)* Kilo 10, Soba *Considered a VIP Property and may have special considerations as listed above

Attachment 1 Description/Specifications/Performance Work Statement Government Furnished Property

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

1. Water source

2. Electric source

3. Paper towels dispensers and paper towels in bathrooms and kitchens

4. Toilet paper dispensers and toilet paper in the bathrooms

5. Signage which says “Wet Floor”

6. Waste baskets in bathrooms and offices

7. Small area where staff may change and take a break, change clothes

8. Small outdoor area that may be utilized as a small nursery used solely for purpose of cultivating plants and compost for use at U.S. Government properties.

9. Garbage bin/dumpsters

SECTION II

CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018) and

(deviation 2017-02) (June 2017), is incorporated by reference (see SF-1449, Block 27A).

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (OCT

2018) and (deviation 2017-02) (June 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-

235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of

2009.)

__ (3a) 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of

Whistleblower Rights (Apr 2014)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41

U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

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__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2)and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned

Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

__ (27) 52.222-21, Prohibition…