RFQ 19SN1026Q0007 Attachment 1 - SOW.pdf

Embassy of the United States of America

Singapore

STATEMENT OF WORK PAGE | 1

UNCLASSIFIED

STATEMENT OF WORK

AC Replacement and DB Upgrade for server room

November10th 2025

STATEMENT OF WORK PAGE | 2

Table of Contents

1. Purpose

2. Objectives

3. Place of Performance

4. Period of Performance

5. Scope

6. Scope (Part 1) …………………………………………….…………………………………...4

7. Scope (Part 2)………………………...………………………………………………...……...9

6. Documentation and Training

7. Deliverables

8. Performance standards

9. Timeline

10. Responsibilities

11. Safety and Compliance

12. Acceptance Criteria

13. Quality Assurance

14. Budget

15. Assumptions and Constraints

16. Contract Administration

17. Construction Requirements……………………………………………………………….….14

17. Safeties ………………………………………………………………………………………14

18. Additional Notes…………………………………………………………………………

STATEMENT OF WORK PAGE | 3

1. PURPOSE

The objective of this project is to upgrade the Cooling system and the Distribution panel that serves the server room. The enhanced electrical capacity will ensure reliable power delivery, mitigate risks of overload, and provide a robust foundation for the operation of high-performance servers.

2. OBJECTIVES

The objective of this project is to upgrade the electrical infrastructure within the premises to support the increased power demands of new server equipment.

Specifically, the project aims to:

1. To upgrade the electrical power distribution system by installing a new 100A power supply circuit from the Distribution Board (DB) at Level 3 to the Server Room at Level 4.

The upgrade will ensure reliable and safe power delivery to critical equipment in the server room, in compliance with applicable electrical standards and regulations.

2. Adhere to National Electrical Code (NEC) standards and implement proper grounding, conduit installation, and load balancing to ensure safe and compliant operation.

3. Establish a robust electrical foundation capable of handling current server demands while allowing for future expansion of IT infrastructure.

4. To replace the existing package unit air conditioning system in the computer server room with a new Stulz CyberAir Precision Cooling CRAC Unit Model: ASD 472 ACW or equivalent, ensuring optimal cooling performance, enhanced reliability, and compliance with operational and safety requirements.

This upgrade is essential to meet the operational needs of the new server equipment and ensure the long-term reliability and efficiency of the electrical system.

3. PLACE OF PERFORMANCE

27 Napier Road, also known as Chancery.

4. PERIOD OF PERFORMANCE

Work is estimated to be completed within 4 weeks .

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5. Scope of Work

Upgrade of Electrical Power Distribution Box for Enhanced Power Supply to Server Room

Location: [4th flr DT section of the computer server room]

Scope of Work Part 1

1. Supply and Installation of 100A Square D MCCB

Material Specifications:

• Provide and install one (1) 100A Square D Molded Case Circuit Breaker (MCCB) in the existing

Distribution Board (DB) at Level 3.

• The MCCB must have the following features:

• Rated current: 100A.

• Breaking capacity: [Insert required kA rating based on site fault current analysis].

• Adjustable thermal and magnetic trip settings for overload and short-circuit protection.

• Compliance with IEC 60947-2 or equivalent standards.

Installation Details:

• Verify the existing DB has sufficient space to accommodate the new MCCB.

• Install the MCCB securely on the DB’s mounting rail or busbar system, ensuring proper alignment and connection.

• Use appropriately rated copper busbars or cables for connections to the MCCB terminals.

• Label the MCCB clearly with its circuit designation (e.g., "Server Room Power Supply") for easy identification during operation and maintenance.

Testing:

• Perform continuity and insulation resistance tests on the MCCB after installation to ensure proper functionality.

• Verify the MCCB’s trip settings are configured according to the load requirements.

2. Installation of Galvanized Trunking

Material Specifications:

• Supply and install galvanized steel trunking to house and protect the new cabling from the DB at

Level 3 to the Server Room at Level 4.

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• Trunking dimensions must be sufficient to accommodate the 100A XLPE/PVC cabling, with at least

25% spare capacity for future expansion.

• Trunking must be corrosion-resistant, with a minimum thickness of 1.2mm, and comply with BS

EN 50085 or equivalent standards.

Installation Details:

• Conduct a site survey to determine the optimal routing for the trunking, minimizing bends and avoiding obstructions.

• Install the trunking securely along walls, ceilings, or other structural elements using appropriate brackets, clamps, or hangers.

• Ensure all joints are properly aligned and sealed with trunking couplers to prevent ingress of dust, moisture, or pests.

• Install fire barriers or fire-rated seals at all wall or floor penetrations to maintain the building’s fire compartmentation.

Testing:

• Inspect the trunking installation to ensure it is free of sharp edges or burrs that could damage the cabling.

• Verify that the trunking is properly earthed to prevent electrical hazards.

3. Installation of 100A XLPE/PVC Cabling

• Supply and install 100A-rated XLPE/PVC insulated copper cabling from the DB at Level 3 to the

Server Room at Level 4.

Cable specifications:

• Conductor material: Copper.

• Insulation: Cross-linked polyethylene (XLPE) for high thermal resistance and durability.

• Outer sheath: Polyvinyl chloride (PVC) for mechanical protection.

• Conductor size: [Insert size, e.g., 35mm² or 50mm², based on load calculations and voltage drop analysis].

• Compliance with IEC 60502-1 or equivalent standards.

• Route the cabling through the installed galvanized trunking, ensuring proper alignment and securing at intervals to prevent sagging or damage.

• Use cable glands or bushings at entry and exit points to protect the cable sheath and maintain a secure fit.

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• Terminate the cabling at both ends with appropriately sized copper lugs, crimped using a hydraulic crimping tool for secure and reliable connections.

• Connect the cable to the MCCB at the DB and to the metalclad isolator in the Server Room, ensuring proper torque is applied to terminal screws.

• Perform insulation resistance testing (meggering) on the installed cabling to verify insulation integrity.

• Conduct continuity tests to ensure proper connections at both ends.

4. Installation of 100A Metal clad Isolator

• Supply and install one (1) 100A metalclad isolator in the Server Room at Level 4.

• The isolator must have the following features:

• Rated current: 100A.

• Lockable handle for safety during maintenance.

• IP54 or higher ingress protection rating for use in indoor environments.

• Compliance with IEC 60947-3 or equivalent standards.

• Mount the isolator on a solid surface in an accessible location within the Server Room, ensuring it is at a convenient height for operation.

• Connect the incoming cable from the DB to the isolator’s input terminals and the outgoing cable to the server room’s equipment or distribution panel.

• Clearly label the isolator with its circuit designation and provide operating instructions.

• Verify the isolator operates smoothly and reliably, with no excessive resistance or mechanical issues.

• Test the isolator’s ability to safely interrupt and isolate the 100A circuit.

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5. Licensed Electrical Worker (LEW) Inspection and Megger Testing

Inspection:

• Engage a Licensed Electrical Worker (LEW) to inspect the entire installation, ensuring compliance with local electrical codes and standards.

• The inspection must include:

• Verification of proper cable routing, termination, and labeling.

• Confirmation that all components (MCCB, trunking, cabling, isolator) meet the specified ratings and standards.

Megger Testing:

• Perform insulation resistance testing on the installed cable and components using a megger tester.

• Test results must meet or exceed the minimum insulation resistance values specified in local regulations (e.g., 1 MΩ or higher).

Documentation:

• Submit a detailed inspection and testing report, including test results, observations, and certification of the installation.

6. Preliminaries

Site Survey:

• Conduct a detailed site survey to assess the existing electrical infrastructure, identify the optimal cable routing, and determine any potential challenges.

• Verify the load capacity of the existing DB at Level 3 to ensure it can accommodate the additional

100A circuit.

Preparation and Coordination:

• Coordinate with relevant stakeholders, including building management and IT personnel, to schedule work and minimize disruption to operations.

• Prepare the site for installation, including clearing access routes and ensuring safety measures are in place.

Safety Measures:

• Implement all necessary safety precautions, including the use of personal protective equipment

(PPE), signage, and barriers to protect workers and occupants during the installation.

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• Deliverables

• Supply and installation of a 100A Square D MCCB in the DB at Level 3.

• Installation of galvanized trunking from Level 3 to Level 4.

• Installation of 100A XLPE/PVC cabling from Level 3 to Level 4.

• Installation of a 100A metal clad isolator in the Server Room at Level 4.

• Licensed Electrical Worker inspection and megger testing, with submission of a detailed report.

• Completion of all preliminary works, including site survey and preparation.

• Performance Standards

• All materials and equipment must comply with relevant international and local standards (e.g., IEC, BS, or equivalent).

• Installation must adhere to local electrical codes and regulations, ensuring safety, reliability, and efficiency.

• Testing and inspection must be conducted by a Licensed Electrical Worker (LEW) and documented in a formal report.

Scope of Work Part 2

Replacement of Existing Package Unit Air Conditioning System in Computer Server

Room

Replacement of Existing Package Unit Air Conditioning System with Stulz CyberAir Precision

Cooling CRAC Unit Model: ASD 472 ACW or equivalent.

Location: [4th flr DT section of the computer server room]

1. Equipment Supply and Installation

• Supply and Install Stulz CyberAir Precision Cooling CRAC Unit Model: ASD 472 ACW or equivalent:

o The unit must be designed for high-precision cooling in mission-critical environments such as server rooms and data centers.

o The unit must utilize chilled water (ACW) as the cooling medium and be compatible with the existing chilled water supply system.

o The unit must have a cooling capacity suitable for the server room's heat load, with redundancy considerations if required.

• Electrical Reheat Single Stage (9 kW):

o Install a single-stage electrical reheat system with a capacity of 9 kW to maintain precise temperature and humidity control.

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o Ensure the reheat system is integrated with the CRAC unit’s control system to activate automatically when required to prevent overcooling or maintain relative humidity levels.

• BMS Contact - Common Alarm:

o Integrate the CRAC unit with the Building Management System (BMS) to provide a single-point common alarm signal.

o Configure the common alarm to alert the BMS in case of any critical faults, such as compressor failure, fan failure, or high/low temperature alarms.

• BMS Contact - Water Alarm:

o Install and configure a water alarm system to detect leaks or flooding within the CRAC unit or its immediate vicinity.

o Connect the water alarm to the BMS for real-time monitoring and immediate notification of water-related issues.

• Fire Detector:

o Install a fire detection sensor within the CRAC unit to monitor for potential fire hazards originating from electrical components or other sources.

o Ensure the fire detector is integrated with the unit’s control system and the external fire alarm system for coordinated response.

• Smoke Detector:

o Install a smoke detection system within the CRAC unit to identify early signs of combustion or overheating.

o Configure the smoke detector to trigger an alarm and initiate appropriate safety protocols, including shutdown if necessary.

• Water Detector:

o Install a water detection sensor at the base of the CRAC unit to monitor for water ingress or leaks.

o Ensure the water detector is connected to the unit’s control system and the BMS for immediate alerting and response.

• Shutdown by External Fire Alarm with Reset at Controller:

o Configure the CRAC unit to shut down automatically upon receiving a signal from the external fire alarm system.

o Ensure the unit can be reset manually at the controller after the fire alarm system is cleared, preventing accidental restarts during unsafe conditions.

2. Electrical and Mechanical Works

• Electrical Works:

o Disconnect and safely remove the existing package unit, ensuring no disruption to the server room’s operations.

o Install new electrical wiring and circuit breakers as required to support the Stulz

CyberAir CRAC unit or equivalent, including the 9 kW electrical reheat system.

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o Verify that the electrical supply meets the unit’s voltage, phase, and amperage requirements.

• Mechanical Works:

o Modify or replace existing ductwork, piping, and fittings to accommodate the new CRAC unit.

o Connect the unit to the existing chilled water supply and return lines, ensuring proper flow rates and pressure levels.

o Install vibration isolation mounts to minimize noise and vibration transmission to the server room.

3. Testing and Commissioning

• Functional Testing:

o Test the CRAC unit’s cooling performance under various load conditions to ensure it meets the server room’s cooling requirements.

o Verify the functionality of the electrical reheat system, ensuring it activates and deactivates as required.

• System Integration Testing:

o Test the integration of the BMS contacts (common alarm and water alarm) to ensure proper communication and alerting.

o Verify the operation of the fire detector, smoke detector, and water detector, ensuring they trigger alarms and initiate appropriate responses.

• Safety Testing:

o Test the external fire alarm shutdown feature to ensure the unit shuts down automatically when the fire alarm is activated.

o Verify the manual reset functionality at the controller.

• Documentation:

o Provide a detailed commissioning report, including test results, system configurations, and any adjustments made during commissioning.

4. Maintenance Services

• Quarterly Comprehensive Maintenance (DLP 1 Year):

o Perform quarterly inspections and maintenance of the CRAC unit during the Defects

Liability Period (DLP).

o Maintenance tasks to include:

▪ Cleaning of filters, coils, and other components.

▪ Checking and tightening electrical connections.

▪ Testing the functionality of all integrated systems (BMS contacts, detectors, alarms, etc.).

▪ Inspecting and testing the chilled water connections for leaks or blockages.

▪ Replacing worn or defective parts as needed.

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o Submit a maintenance report after each service, detailing the work performed and any issues identified.

5. Documentation and Training

• Operation and Maintenance Manuals:

o Provide comprehensive manuals detailing the operation, maintenance, and troubleshooting of the CRAC unit.

• Training:

o Conduct training sessions for relevant personnel, covering:

▪ Basic operation and control of the CRAC unit.

▪ Routine maintenance tasks.

▪ Troubleshooting common issues.

▪ Emergency procedures, including fire alarm shutdown and reset.

6. Deliverables

• Supply and installation of Stulz CyberAir Precision Cooling CRAC Unit Model: ASD 472 ACW with all specified features.

• Integration of the unit with existing electrical, mechanical, and safety systems.

• Comprehensive testing and commissioning report.

• Quarterly maintenance services during the DLP (1 year).

• Operation and maintenance manuals.

• Training for personnel.

7.Performance Standards

• The installed CRAC unit must meet the manufacturer’s specifications and performance standards.

• All integrated systems (BMS, detectors, alarms, etc.) must function seamlessly and comply with applicable safety regulations.

• Maintenance services must be performed in accordance with industry best practices.

8.Timeline

• Maintenance Period: One (1) year following installation and commissioning.

• The project is expected to be completed within 4 weeks from the start date. A detailed project schedule will be provided upon contract award.

9.Responsibilities

• Contractor: Responsible for the supply, installation, testing, commissioning, and maintenance of the CRAC unit, as well as training and documentation.

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• Client: Provide access to the server room and ensure availability of necessary utilities (e.g., power supply) for installation and operation.

10.Safety and Compliance

• All work must comply with local building codes, electrical standards, and safety regulations.

• Proper precautions must be taken to protect sensitive equipment in the server room during installation.

11.Acceptance Criteria

• Successful installation and commissioning of the CRAC unit with all specified features functioning as intended.

• Submission of all required documentation and training completion.

• Quarterly maintenance reports demonstrating compliance with the agreed maintenance schedule.

This expanded scope of work provides a detailed technical framework for the project. Please review and provide feedback or additional requirements to ensure alignment with project objectives.

give more technical details on each bullets

This scope of work provides a clear framework for the replacement of the existing air conditioning system in the computer server room. Please review and provide feedback or additional requirements to ensure alignment with project objectives.

draft a technical scope of work on replacing existing package unit air-con in a computer server room to a new unit which include the following:-Stulz CyberAir Precision Cooling CRAC Unit

Model: ASD 472 ACW Include: 1) Electrical Reheat Single stage 9 kW2) BMS Contact - Common alarm3) BMS Contact - Water alarm4) Fire Detector5) Smoke Detector6) Water Detector 8)

Shutdown by external firealarm with rest at controller7) Quarterly Comprehensive Maintenance

(DLP 1 year)

12. Quality Assurance

The contractor must adhere to the following quality standards:

• Use only approved materials and techniques.

• Ensure all work is performed by qualified personnel.

• Conduct regular inspections to ensure compliance with design and safety standards.

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13. Budget

The total project cost will be determined based on the approved design, materials, and labor. A detailed cost breakdown will be provided in the contractor’s proposal.

14. Assumptions and Constraints

• Any unforeseen structural issues identified during the project may require additional time and budget.

15. Contract Administration

• OBO does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

• Neither the Embassy’s nor OBO’s review, approval, or acceptance of, nor payment for the services required under this contract, shall be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

• OBO has the right to inspect and test all services called for by the contract, to the extent practicable, always and places during the term of the contract. OBO may perform quality assurance inspections (QAI) to confirm the work is being performed according to the Statement of Work.

• The Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the Embassy.

• The Contracting Officer (CO) shall provide a written Notice to Proceed [NTP] to the Contractor.

No work shall be initiated until the NTP is issued by the CO.

16. Construction Requirements

• The Contractor shall be responsible for all required materials (unless stated otherwise), equipment and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner as determined of OBO.

• The period of performance; work is to commence within 10 calendar days of NTP and will be finished within 7 calendar days from start. Scheduled start date needs to be coordinated with the

COR.

• The Contractor shall have limited access to the remainder of the building outside the areas designated for the project, except with permission by the CO or COR.

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• Working hours will be from 0800 – 16:30 Monday – Friday, excluding local holidays. Weekend or afterhours work must be approved by the CO or COR and will not be justification for additional cost.

17.Safeties

17.1. General Safety Requirements

a. The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

b. Prior to starting a project, the contractor is required to review the work site and identify hazards that may occur while performing the job.

c. The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

d. The contractor is required to provide the proof of payment of local insurances (EPS, ARL) of all the employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

e. The contractor will conduct a safety briefing before starting daily work.

f. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

g. The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

h. The contractor must accept the safety standards set by the US Embassy.

i. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

j. Smoking is prohibited at the work site and will use only designated area for smokers.

k. The contractor will report accidents to the COR who will pass the proper data to the POSHO or

Safety Coordinator.

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17.2. Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, in order to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

17.3. Personal Protective Equipment (PPE) Requirements

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration or loss of the equipment.

c. The PPE used must meet the technical specifications required by Colombian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

17.4. Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

17.5. Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

17.6. Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

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17.7. High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the

COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

17.8. Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy and residential units’ electrical systems

b. It is Department policy that energized “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing them introduces or increased hazards or is unfeasible, you must contact your point of contact at the Embassy to report such situation before carrying out the work.

c. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulation and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements of the contract.

g. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

h. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

17.9. Fall Protection Requirements

All work performed at more than 1.50 meters (5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution 1409/2012:

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or

European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Use dielectric ladders to work with electricity and areas with electrical influence.

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f. It is forbidden to stand on or above the second top rung of the ladders.

g. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

h. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of Resolution 3673/ 2008. A re-training should be provided to employees at least once a year as required by local legislation.

18.Additional Notes

• The Embassy COR will work directly with the contractor ensuring all Safety Requirements are met as describe in this document and in case it is needed the COR will report to the Embassy POSHO or Safety Coordinator any deficiency found before or during the execution of the project.

• In case the COR identifies unsafe acts or conditions that could significantly affect the health or safety of Embassy personnel, contractors, subcontractors, third parties or government property, the work can be stopped by the COR until the condition is fixed. If different work conditions appear during the project, the COR can indicate further safety requirements to the contractor.

• The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

END