19SL2022Q0006-Question-Answers.pdf

19SL2022Q0006-Questions&Answers

# Questions Answers

1 Should we raise the offer guaranty for The U.S. Embassy Freetown, Sierra Leone? After Award, please address the bank guaranty to:

The Contracting Officer U.S. Embassy Freetown Southridge, Hill Station.

Freetown, Sierra Leone ContractFreetown@state.gov

2 Would an offer guaranty of 10% of the quote be acceptable as a sufficient guaranty? Please refer to page 42 of the solicitation

3 Per the solicitation page 17, FAR 52.228-15 is included in the solicitation IAW of FAR 52.228-15 (d), we plan on issuing a certified check for the embassy as an approved guaranty. Please confirm that this method will be acceptable to you in compliance with the FAR.

This method is not allowed. Please refer to the solicitation sample of a sample letter of bank guaranty

4 Do any cracks appear in the sports courts? There is no semblance of structural cracks. However, there are control joints on the slabs.

5 Do the tennis or basketball court experience any land subsidence? No

6 Please describe the turf/substance these sports courts are made of. Reach out to the manufacturer, Courtsol.

7 Does Courtsol was previously applied to these sports courts? No.

8 Import of Materials Courtsol is not manufactured in Sierra Leone, as far as we know. It is unavailable in the country in sufficient quantities. Hence an import from the manufacturer is required.

We would like to know if we can ship the materials to the embassy and obtain a waiver from customs and import duties.

The request below in obtaining a waiver is possible under the Chief of mission and all the customs process should be handle by the Embassy through various Government Ministries.

Any other details not included in here should be detailed later.

Please consign shipment as follows:

AMERICAN AMBASSADOR

AMERICAN EMBASSY

SOUTHRIDGE/HILL STATION

FREETOWN, SIERRA LEONE

ATTN: 19SL2022Q0006/GSO/SHIPPING

Please note that the Embassy will not be responsible for any transportation cost or any related expenses to your shipments.

Should you require the Embassy to clear your shipments, all related costs in obtaining the waiver (if any) and clearing of goods will be forwarded to you for remittance to the embassy account through PAY.gov. However, if you have your own contractor, we will obtain the waiver and hand it over to your contractor for further actions.

9 Photos-Please provide photos of the area requiring resurfacing at the tennis and basketball courts.

Please see attached

10 Schedule Please confirm that Notice To Proceed (NTP) will be issued upon material arrival at the embassy rather than upon award.

Notice To Proceed will be provided upon submittal of deliverables including bank guaranty Page 8 of the solicitation. See P00001 mailto:ContractFreetown@state.gov

11 Could you please confirm the dimensions for the 2 facilities, the multisport Tennis, Football and volley court, and the half-basket-ball court?

The court was not designed for professionals as it was designed to have the minimum/maximum requirements for recreational purpose.

The intent of this project is to have a multipurpose court for use by its community. I will try my best to convey exactly our requirements as follows:

Please note the description/spot playing surface at the top and dimensions (Length x Width) at the bottom. All measurements are in meters.

➢ The entire space/surface

35.2 x 16.0 m

➢ Football Playing Area

32.0 x 14.0 m

➢ Tennis Playing Area (Doubles playing Court)

24.0 x 11.0 m

➢ Tennis Playing Area (Singles playing Court)

24.0 x 8.26 m

➢ Volleyball Playing Area

9.0 x 9.0 m

Please note that all the dimensions stated above are for the multipurpose courts that will be superimposed on one another. Also note the Clear space/nonplaying area.

➢ The half Basketball entire space/surface

14.5 x 12.0 m

➢ Half Basketball Playing area

12.5 x 11.0 m

12 A tennis court with 36m X 18m, or 648m2 (playing + not playing area) is the biggest surface as far as the 3 sports disciplines to be set up in surimposition on one base is concerned.

We agree Tennis playing area is smaller than the football one, so is the volley-ball on the tennis one.

Can we consider the different colors for lines to be the (Handball) "YELLOW" for the Football, to avoid any sort of confusion with the Tennis

Noted

We do concur with your proposal for the various line colours for the various disciplines.

lines which are "WHITE" by regulation, while the Volley-ball lines are blue, also by regulation.

Basket-ball court lines wearing 2 colors to choose from, Red or White, can we consider "WHITE" as the court is exclusively Basket-ball, and red the non playing area?

For the half Basketball, please go with white for the lines and playing should be light green and the non-playing area be Red. All colours are according to the manufacturer color chats.

13 As our enterprise cannot attend the organized pre-proposal conference to take place due to the fact that we are not in Sierra Leone, can we have images of the existing facilities?

Please see attachment A

14 May we know if the existing facilities are all equipped with goals for the Football and the basketball, net posts for the tennis and for the volley?

If yes, are they mobile?

The Existing facilities are equipped with net posts for tennis and basketball ONLY. However, the rest (Football & Volleyball) are not.

Additionally, for football and Volleyball we are going to make the goals posts and volleyball posts mobile.

15 Finally, our other immediate concern is the bid submission with regard to the bank guaranty letter. The deadline being very short, our bank would not be able to deliver it on time. Can it be "not required", or can a later separate sending be authorised?

The bank guaranty is to be submitted as part of the deliverables.

Please refer to Amendment-P00001 of the attached for extension of date of submission of offers and other areas of the solicitation.

16 What would be the address to which the offer guaranty should be mailed to?

Please refer to question one answer above.

Additional Information:

In summary, the entire playing surface for the multipurpose court is Light Green and that of the nonplaying is Red (According to the Manufacturer color chat). Attachment # 2 is an exact mimic of what we are considering. Also, please note that the center circle for the football is yellow and also is the goal areas.

Attachment # 3 is for the half basketball court.