Attachment 2__19SG2023Q0021__Minutes pre-proposal conf.docx
DOCX document 24 KB Posted
- Attached to
- DAKAR TRAVEL MANAGEMENT SERVICES
- Solicitation number
- 19SG2023Q0021
- Issued by
-
Department of State US Embassy Dakar
About this file
This document provides minutes from a pre-proposal conference held for solicitation number 19SG2023Q0021 from the U.S. Embassy in Dakar, Senegal seeking travel management services. Representatives from several potential offerors attended the conference, where procurement staff from the Embassy and USAID overviewed the requirements in the solicitation's statement of work and the instructions for proposal submission and evaluation factors. Attendees were reminded that proposals were due by September 7, 2023 and that any questions must be submitted by August 14. Clarification was provided on accessing the solicitation package through the Sam.gov website. The conference concluded with an opportunity for questions and thanks to attendees for their interest in the procurement opportunity.
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Other files
| File | Type | Posted |
|---|---|---|
| SF30 19SG2023Q0021.pdf | ||
| Attach 1 - 19SG2023Q0021__Q and A.docx | DOCX document | |
| 19SG2023Q0021_TRAVEL MANAGEMENT SERVICE_SOL.pdf |
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Text version
American Embassy Dakar Solicitation no 19SG2023Q0021 –
TRAVEL MANAGEMENT SERVICES
Minutes of the Pre-proposal conference for the records
Representatives from Contractors:
| Company name |
| POC |
| RELAX VOYAGES |
| MARICINE DIAKHATE |
| RELAX VOYAGES |
| MANSOR SAMBA |
| RELAX VOYAGES |
| MAME AL SAMBA |
| RELAX VOYAGES |
| MBAYE SAMB |
| SATGURU TRAVELS |
| MAME COUMA SAMAKE |
| SATGURU TRAVELS |
| JESWANI THAKUR SAHID |
| NABY GLOBAL |
| DEMBA BA |
| NABY GLOBAL |
| ANGUILE SIMBA GEORGES OMEGA |
| NABY GLOBAL |
| ABDOULAYE BA |
| NABY GLOBAL |
| SOKHNA BA |
| SAPHIR VOYAGES |
| RAMA MASSIERA |
| SAPHIR VOYAGES |
| DIARRA MASSIERA |
The purpose of the pre-proposal meeting held on August 9, 2023at the Embassy Chancery; was to discuss Embassy Dakar solicitation issued on July 21, 2023, for Travel Management services. The goal was to answer any questions regarding the solicitation, provide an understanding of the contract structure as well as an overview of the offer’s submission requirements and evaluation criteria.
Representatives from Embassy Dakar:
Dwight Samuels, Contracting Officer Amy Barry, Travel Supervisor Amadou Lamine Dia, USAID Travel Supervisor Stubina, Rodney USAID Executive Officer Marie Françoise Dorego, Procurement Specialist Nicolas Dione, Procurement Agent
The Procurement team welcomed all attendees, introduced GSO and Travel sections staff and then invited contractor representatives to introduce themselves.
Mrs. Dorego checked whether all the bidders were able to find and download the solicitation package on Sam.gov.
As there were a few negative responses, the link to the solicitation package was again shared and advice given on how to access the website. She also explained that this pre-proposal conference will not alter the solicitation, but if there is a need for change, it will be reflected in a written amendment to the solicitation.
Mrs. Dorego explained that the purpose of the meeting was to provide an opportunity to all potential bidders to understand the U.S.G’s bidding procedures and evaluation process. As the process can sometime be very lengthy; bidders were given a special reminder of the SAM registration requirement. All were invited to start their registration or company revalidation as soon as possible.
The following information on the statement of work was provided.
· The requiring office/Travel staff provided details on the solicitation requirements through an overview of Section 1 – the schedule (services expected from the contractor as detailed in the scope of work...)
· Section 3 and 4 were also reviewed to provide guidance and the instructions for the offer’s submission and the evaluation factors.
· A reminder of deadline to send questions (August 14), and to submit the offers by September 7, 2023.
Following the clarifications above, the meeting was open to questions. Few questions were received, potential bidders were mainly interested in listening to the information provided.
The pre-proposal conference was concluded, and attendees were thanked for their presence and interest in U.S. Government business opportunities.
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