Cape_Town_SOW_Cooling_Tower_Overhaul_Refurbishment_2026.docx

STATEMENT OF WORK

Cooling Tower Overhaul and Refurbishment Service

I. GENERAL INFORMATION:

The United States Consulate General: Cape Town in South Africa requires professional services and contractor cost proposals to perform the refurbishment and preventive maintenance of the facility's cooling tower(s). Contractors active in the HVAC field with a minimum of fifteen (15) years of experience are encouraged to provide bids. As part of their bid proposals, contractors are encouraged to supply the details of at least five recently completed contracts.

II. PROJECT REQUIREMENTS:

The Contractor shall perform the refurbishment as described in this STATEMENT OF WORK. The objective of the scheduled refurbishment is to restore the cooling towers to reliable operating condition.

DESCRIPTION OF EQUIPMENT *

III. GENERAL REQUIREMENTS:

The Contractor shall provide all labour, tools and materials required to perform all work outlined in this SOW. In addition, the Contractor shall comply with the following:

IV. REPLACEMENT PARTS (OEM):

All replacement components shall be genuine USS / OEM parts. Equivalent or aftermarket components will not be accepted.

Approved (Manufacturer) Original Equipment Manufacturer (OEM): USS

V. HEALTH AND SAFETY REQUIREMENTS:

Contractor must submit a detailed, site-specific Health and Safety file addressing hazard mitigation and control methods.

A site-specific Safety File must be submitted to the Client safety Officer via the COR at least three days before the start of the work project.

· The Contractor must demonstrate an understanding of their responsibilities related to the safety and health requirements by addressing hazards in their health and safety plan.

· During the site visit, the Contractor must review the work site and identify hazards that may occur while performing the work project.

· The Contractor is expected to provide a “competent person” to implement the site safety and health plan and oversee its strict compliance.

· The Contractor shall unequivocally ensure that personnel have proper safety equipment to prevent accidental injury per the contract's requirements.

· The Contractor must provide adequate working at heights equipment (mobile scaffold &safety harnesses) for any elevated works on cooling towers.

· The Contractor shall fully comply with the Department of State standards related to electrical safety work practices and work de-energized to prevent any incident that may impact the safety and health of personnel or any electrical systems in U.S. government-held properties.

· All personnel conducting electrical work shall be sufficiently trained and considered competent before performing such work.

· The Contractor should identify all potential sources of electrical energy likely to cause death, injury, or serious physical harm.

SPECIAL INSTRUCTIONS:

Notes:

1. Contractor shall submit to the COR for review a method statement / worksheet-checklist that will be used for performing the refurbishment.

2. A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

3. A completion (test and inspection) report shall be submitted to the COR within three (3) days of completing work.

4. All reports shall be in English.

REFURBISHMENT PROCEDURES:

The purpose of this Statement of Work is to ensure the cooling tower(s) for this facility are refurbished according to the manufacturer's recommendations, to ensure the readiness and proper operation of the system.

Coordination of scheduling shall begin in advance. The refurbishment shall be carried out one tower at a time, with downtime not exceeding one (1) week per tower, so that the standby tower maintains HVAC operation throughout.

A. Cooling Tower CT-1 (USS 19-56, s/n 04-4905)

B. Cooling Tower CT-2 (USS 19-56, s/n 04-4906)

VI. TESTING & COMMISSIONING:

Following replacement of the bearings, the fan assembly shall be balance-tested. Fan balancing shall be completed and verified, and the tower returned to normal operation, before the works are accepted.

VII. DELIVERABLES:

Upon completion, the Contractor shall provide a Disposal Certificate for the removed parts.

VIII. WARRANTY:

Manufacturer warranties shall be provided for the bearings, motors and tower sealing, typically for a period of 12 months. A guarantee of 12 months on workmanship and materials shall also be provided.

COMPLETION OF WORKS AND CLOSE OUT

• The Contractor shall ensure that the necessary and applicable resources remain available towards the end of the project.

END OF STATEMENT OF WORK

Us Consulate Facilities Cape Town 2026 Capetown_Maintenance@state.gov