19SA7026Q0010-0002.pdf

mailto:RiyadhContracting@state.gov

Solicitation no. 19SA7026Q0010 Demolition and Refurbishment of DOW at the Annex

Embassy of United States of America Riyadh, Saudi Arabia

*Note: no edits were made to the original questions submitted by vendors.

QUESTION* AND ANSWER (Q&A)

SOLICITATION # 19SA7026Q0010

DEMOLITION AND REFURBISHMENT OF DOW AT THE ANNEX

Q1. Reference Clause 3.4: Please provide the specifications of the ceiling tiles, including material, finish, and text

A1. The new ceiling tiles must be supplied and installed to match the existing client-approved tiles to achieve a consistent finish across the space.

Q2. Reference Clause 3.5: Please provide the quantity of the electrical outlets to be repla A2. Approximately 12 outlets.

Q3. Please provide the latest floor plan indicating the exact locations of the new workstations.

A3. Workstation layout attached.

Q4. Kindly provide the proposed drawings for this project to ensure better understanding and proper coordination.

A4. Workstation layout attached.

Q5. Please confirm the exact place of performance and site access location for mobilization, deliveries, and worker entry. The documents reference the U.S.

Embassy Annex/Freedom Hall and also the Diplomatic Quarter.

A5. The place of performance is the U.S. Embassy Annex, Freedom Hall at Irqah.

Q6. Will site visit photos, drawings, room dimensions, ceiling layout, electrical panel information, and existing MEP drawings be provided to all offerors?

A6. All available data shall be provided and attached.

Q7. Please confirm the exact project area limits, including room size, ceiling height, wall areas, and floor area to be repaired.

A7. The project area limits encompass the designated kitchen space and adjacent corridors currently being converted into the new Department of War (DOW) office spaces. And the areas of the MDBs.

Q8. Please confirm whether carpet supply and installation are excluded from this requirement and will be performed by others.

A8. Confirmed. Carpet supply and installation are strictly excluded from this contract scope and will be performed by others. The contractor's scope under this RFQ is limited to complete floor preparation, adhesive/residue removal, and substrate leveling to ensure readiness for carpet underlayment.

Q9. Please confirm the quantity and exact locations required for the new 60x60 cm LED panel lights.

A9. The contractor must calculate the total number of fixtures needed based on their lighting layout submittal to satisfy standard post illumination requirements within the room limits.

Q10. Please confirm the exact number and locations of the required 110V and 220V duplex outlets.

A10. The contractor must supply and install new duplex outlets on each wall side (two duplex outlets of 110V and two of 220V on each wall side) at final locations coordinated with and agreed upon by the client

Q11. The SOW mentions eight dedicated circuits/power provisions for future workstation loads. Please confirm whether final connections are excluded and will be completed by the FAC team.

A11. Confirmed. The contractor's scope under this RFQ is to establish the infrastructure framework, which includes providing conduits, boxes, new panel breakers, and pulling eight (8) dedicated homerun circuits to the distribution panels. The final workstation furniture terminations will be handled by the FAC team.

Q12. Please confirm the available panel capacity, panel location, and whether new breakers are required.

A12. The contractor will install new homerun circuits and ensure all panel drops are properly labeled, preparing them for termination upon completion of the electrical upgrade project.

Q13. Please provide details on the existing range hood and fire suppression system, including type, size, agent type, duct routing, and whether any hazardous materials are expected.

A13. The contractor is fully responsible for decommissioning, disconnecting, and removing the existing kitchen range hood, its integrated fire suppression components, and connected ductwork sections within the project footprint. No hazardous materials are present.

Q14. Please confirm whether any fire alarm, fire suppression, or local civil defense coordination/approval is required after decommissioning.

A14. Not applicable on the existing system.

Q15. Please confirm the exact door relocation requirement and whether new door/frame/hardware is required or the existing door/frame/hardware will be reused.

A15. The existing door must be carefully dismantled and relocated to the new approved layout position, which is situated 10 cm away from the wall adjacent to the door. The contractor is required to open/modify the wall as necessary and install a new door frame, leaf hardware, and matching trim to complete a fully functional assembly.

Q16. Please confirm waste disposal requirements, approved disposal locations, and whether disposal receipts must be submitted for all removed materials.

A16. Confirmed. All debris, materials, and equipment scheduled for removal must be disposed of off-site in strict accordance with local municipal environmental regulations. The submission of official waste management disposal receipts is a mandatory final deliverable.

Q17. Please confirm whether work must be performed only Sunday through Thursday from 0800 to 1700, or whether after-hours/weekend work may be allowed if needed.

A17. The authorized working hours are Sunday through Thursday, from 8:00 a.m. to 5:00 p.m. Working hours and days can be coordinated with the COR.

Q18. The SOW states a 12-month warranty, but Section K requests a written two-year warranty. Please confirm the required warranty period.

A18. 12 months for the materials and 24 months for the workmanship.

Q19. Section K references steel accordion gates, concrete flooring, and concrete pads.

Please confirm whether this language applies to this RFQ or was included by mistake.

A19. Not applicable.

Q20. Please confirm whether the prime contractor must have a Riyadh office at proposal submission, or whether the plan to establish an office within 30 days after award is acceptable.

A20. Not a requirement to have a Riyadh office.

Q21. Please confirm whether as-built drawings must be submitted in AutoCAD, PDF, or another required format.

A21. AutoCAD DWG and PDF that will serve as-builts.

1. BOQ / Quantity Information

Q22. Is there a Bill of Quantities (BOQ) available for any of the referenced solicitations?

A22. Not applicable.

Q23. If so, kindly provide the BOQ or quantity schedule.

A23. Not applicable.

2. Drawings / Layouts / Design Package Q24. Are there any drawings, layouts, sketches, single-line diagrams, or design packages associated with these requirements?

A24. Not applicable.

Q25. If available, please provide the applicable documents.

A25. Not applicable.

3. Material Specifications Q26. Are there specific material specifications, approved manufacturers, equipment schedules, or technical standards that must be used for pricing and execution?

A26. All materials utilized must be UL-listed or CE-marked where applicable and installed strictly per manufacturer guidelines. Electrical installations are governed by the National Electrical Code (NEC). For all painted surfaces, a complete manufacturer schedule detailing paint codes, colors, and VOC compliance data must be formally submitted for approval.

Q27. If available, please provide the relevant specifications.

A27. Not applicable.

Q28. Kindly provide layout of the existing kitchen along with corridor with dimensions to estimate quantities.

A28. Layout shall be provided.

Q29. Kindly provide new proposed layout showing the new workstations A29. Layout shall be provided.

Q30. Section 3.5 states supply & install new duplex outlets at agreed location. As stated during the site visit, please confirm if these outlets will be supplied by client.

A30. The client is not providing these operational electrical components.

Q31. Please confirm if we need to provide floor mounted power outlets for the workstations located in the middle of the layout. If so, then these outlets and conduits will project above the floor. Please confirm.

A31. Not at all.

Q32. Please confirm we need to pull out old wirings from the existing conduits or we can disconnect old cable and cap them.

A32. All electrical wirings affected by the demolition will be removed, and the associated conduits will also be dismantled.

Q33. Please confirm if the new EMT conduits will run concealed inside the existing walls.

If so then we need to strip off the existing walls at conduit locations.

A33. All conduits shall be concealed.

Q34. Please confirm if the existing tiles within the kitchen area will remain as it is for the new carpet installation.

A34. The contractor is required to completely remove existing floor adhesives and residues, patch, level, and structurally repair all substrate defects (such as cracks or spalls) to guarantee the final substrate surface is flat, smooth, and fully prepped for carpet underlayment.

Q35. Please confirm if 30 days performance time will start after the material submittal and approval process.

A35. Confirmed.

Q36. Please confirm if we need to provide insurance as per section G.2.0 apart from DBA insurance

A36.

Q37. Kindly confirm the defect liability period (material and workmanship warranty) is one year or two years

A37. 12 months for materials and 2 years for workmanship.

Q38. During the dismantling of the kitchen counter, if any damaged floor tiles are identified, should the damaged tiles be replaced, or would it be acceptable to level the floor in preparation for carpet installation?

A38. Level and prep the floor for new carpet.

Q39. As per the Scope of Work (SOW), only damaged false ceiling grids and accessories are to be replaced. In the event that matching ceiling tiles are not available in the market, should the entire false ceiling system be replaced, or may the closest available matching tiles be used?

A39. Replace only the damaged ceiling grids and accessories. However, all ceiling tiles should be replaced with new ones that closely match the available market options, subject to the COR’s discretion.

Q40. Kindly provide the proposed workstation layout/floor plan to facilitate cable routing calculations, air-conditioning unit location planning, and condensate drain outlet connection arrangements.

A40. Layout shall be provided.

Q41. During the site visit, the 110V electrical fixtures will be supplied by the Client/Embassy. Kindly confirm.

A41. The client is not providing these operational electrical components.

Q42. During the dismantling of the existing door, if any damage is found, should the door be repaired or replaced?

A42. The contractor must patch and finish jambs, trims, and adjacent wall surfaces to a uniform appearance. If structural damage prevents proper swinging, sealing, or latching, the contractor must provide and install a new door frame, leaf, and hardware as required to deliver an operating assembly.

Q43. Kindly confirm the required quantity, type, and specifications of the light fixtures A43. SOW provides the basic specifications of the lighting panels.

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