19SA4024R0005 Soccer field turf replacement final.pdf

SENSITIVE BUT UNCLASSIFIED

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SOLICITATION

DOCUMENT

American Consulate General Jeddah, Saudi Arabia

Contracting and Procurement Office

Soccer Field Turf Replacement

Solicitation No. 19SA4024R0005

American Consulate General, Jeddah

PO Box 149

Jeddah 21411

Saudi Arabia

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SECTION A

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19SA4024R0005

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

August 6, PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR12770451

6. PROJECT NO.

7. ISSUED BY CODE SA400 8. ADDRESS OFFER TO

CONTRACTING OFFICER

US CONSULATE GENERAL

JEDDAH, SAUDI ARABIA

TEL: +966-12-2205000

JeddahContractingOffice@state.gov

CONTRACTING OFFICER

US CONSULATE GENERAL

JEDDAH, SAUDI ARABIA

TEL: +966-12-2205000

JeddahContractingOffice@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Khalil Alotaibi

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

+966-12-2205000 extn 3018

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The Contractor shall Replace existing soccer field turf the American Consulate Compound as per the attached SOW under Section C of the solicitation

A. SF-1442

B. PRICE

C. SCOPE OF WORK

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. ADMINISTRATIVE DATA

H. SPECIAL REQUIREMENTS

I. CLAUSES

J. LIST OF ATTACHMENTS

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

ATTACHMENTS: NONE

11. The Contractor shall begin performance within _15_ calendar days and complete it within _30_ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

NA

SENSITIVE BUT UNCLASSIFIED

mailto:JeddahContractingOffice@state.gov mailto:JeddahContractingOffice@state.gov

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13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Electronic offers to perform the work required are due at the place specified in Item 8 by 17:00 local time September 3, 2024.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than none calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the

Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item

13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

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28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract.

The rights and obligations of the parties to this contract shall be governed by

(a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

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SECTION B - SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, materials and equipment for Replacement of Soccer Field Turf at the

U.S. Consulate General Compound at Mohammedia District in Jeddah, Saudi Arabia, as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract and exhibits attached in Section J.

B.2 TYPE OF CONTRACT

This contract is a firm fixed price contract payable in the currency indicated in the SF1442. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the

Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

B.3 PRICES/COSTS

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this contract for the following firm fixed price. This price shall include all direct costs (labor, materials), indirect costs, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement), and profit.

B.3.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. The full

VAT amount is charged on all aspects of the contract and should be provided in a separate line item with a firm fixed priced amount.

B.3.2 PRICES

CLIN SERVICE

QTY

UNIT

UNIT

PRICE

TOTAL

PRICE

1 Soccer Field Turf Replacement 1 Lumpsum

Total

VAT

G. Total

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DIVISION 1 – GENERAL REQUIREMENTS

1.1 Introduction: The soccer field at the Consulate General of the United States in Jeddah urgently needs attention due to problems with the existing turf, including uneven ground and incorrect materials. These issues have affected both the field’s appearance and functionality, necessitating a comprehensive replacement project by a specialized contractor experienced in sports field installations.

1.2 Objective: The objective of this project is to completely replace the existing turf on the soccer field to ensure a safe, level playing surface that meets industry standards for performance and durability.

By addressing the underlying ground leveling and selecting appropriate turf materials according to manufacturer specifications, we aim to enhance the overall quality and longevity of the field. This replacement will not only improve the safety and playability of the field but also enhance its visual appeal, providing a high-quality sports facility for the community to enjoy.

1.3 Contractor’s quality control

1.2.1. The Contractor is responsible for quality and shall establish and maintain an effective quality control system. The contractor shall define the QC responsible person who is qualified to develop the quality control plan, perform frequent quality control inspections.

1.2.2. The Contractor shall submit the Quality Control Plan (QCP) to the Contracting Officer

Representative (COR) within seven (7) calendar days after Contract Award.

1.2.3. The Contractor shall submit a Quality Control Report (QCR) to the Contracting Officer

Representative (COR) daily. Reporting shall begin on the first day the contractor’s forces arrive on site and shall continue until the contractor’s forces have completely demobilized.

Daily reports shall be submitted by 08:00am the following morning and shall include, at a minimum, the information discussed in this section. the report format shall be accepted by the COR prior to use.

1.2.4. The Quality Control Report (QCR) shall include the following as minimum:

a. Project title and project number.

b. Date of inspection

c. A procedure for inspection of work and materials.

d. A corrective action procedure for identifying and controlling site deficiencies from identification through corrective action and acceptance.

1.2.5. Daily inspections shall be performed to ensure that control activities are providing continued compliance with contract requirements until completion of the feature of work. Final inspections shall be conducted, and all deficiencies corrected prior to starting additional features of work which may be affected by the deficient work. The Contractor shall not build upon nor conceal deficient work.

1.2.6. Completion Inspection:

a. Punch-List Inspection: At completion of all work or any increment thereof, the contractor shall conduct joint inspections of the work with the government. The contractor shall record all deficiencies and work identified as not conforming to the plans and specifications, and a list of findings, by location, shall be submitted to the COR within two days after each joint inspection. The list of these findings shall constitute the punch-list. At completion of all punch-list work or any increment thereof, the contractor

5 | P a g e shall conduct a joint re-inspection with the COR to verify completion of the punch-list work. Both the contractor and the COR shall confirm mutual agreement of completion by signing the punch-list and indicating that each item on the punch-list is complete. The contractor shall submit two hardcopies of the signed punch-lit and electronic copy of the signed list in .pdf format.

b. Final Acceptance Inspection: No later than one (1) week after substantial completion the contractor shall conduct the joint, final acceptance inspection with the COR. The contractor shall provide a minimum of 7-days advance written notice to the COR and certify the work shall be complete prior to the commencing the final acceptance inspection.

During the joint, final acceptance inspection the contractor shall record all deficiencies and all work identified as not conforming to the plans and specifications. A list of the findings shall be submitted to the COR within two days after the inspection. the list of these contractor findings shall constitute the list of final acceptance defects. The contractor shall immediately complete all work all work on the list of final acceptance defects. At completion of all items on the list of final acceptance defects, the contractor shall conduct a joint re-inspection with the COR to verify completion. Both the contractor and COR shall confirm mutual agreement of completion by signing the list of final acceptance defects indicating that each item on the defects is complete. The contractor shall submit two hardcopies of the signed defects and electronic copy of the signed list in .pdf format.

1.3.7. Daily Reporting: The Contractor shall provide CQC Daily Reports that provide factual evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers and shall be on an acceptable form that includes, as a minimum, the following information:

A. Contractor/subcontractor and their area of responsibility.

b. Work performed each day, giving location, description, and by whom performed.

c. List deficiencies noted along with corrective action.

d. Quantity of materials received at the site with statement as to acceptability, storage.

1.3. Safety and occupational health

1.3.1. Summary: The purpose of this document is to ensure compliance with current safety regulations as well as the health and safety of personnel avoiding any damage or injury. The contractor will accept all legal requirements or regulations currently enforced that concern safety for staff and workers, as well as for the public who directly or indirectly may be affected by the work.

The latest edition of the U.S. Army Corps of Engineers Safety and Health Requirements

Manual EM 385-1-1 will be used as the source of minimum standards for the safety and health program at post. Contractors are expected to develop hazard controls methods in accordance with EM 385-1-1, and comply with the requirements in this manual through the duration of the project.

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385

-1-1.pdf).

1.3.2. The contractor must submit an Accident Prevention Plan specifically for the activity, immediately after the site survey.

1.3.3. The contractor must submit a Risk Assessment/Activity Hazard Analysis (AHA) specifically for the activity, immediately after the site survey.

1.3.4. The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

SENSITIVE BUT UNCLASSIFIED

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

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1.3.5. The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

1.3.6. The contractor will conduct a safety briefing and ensure individuals working at the site are aware of potential hazards before starting daily work.

1.3.7. The contractor shall ensure that individuals working at the site are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

1.3.8. The contractor must ensure that all their workers are trained and certified to perform the job activity.

1.3.9. The contractor must submit all training records and certificates of their workers related to the project before commencement.

1.3.10. The contractor must submit all equipment and operator certificates that is related to the project before commencement.

1.3.11. The contractor must accept the safety standards set by the US Embassy, EM-385-1-1.

1.3.12. Smoking is prohibited at the work site and will use only designated area for smokers.

1.3.13. The contractor will report accidents to the COR who will pass the data to the POSHO or

Safety Coordinator.

1.3.14. The COR will work directly with the contractor ensuring all Safety Requirements are met as describe in this document and in case it is needed the COR will report to the POSHO or

Safety Coordinator any safety deficiency found before or during the execution of the project.

In case the COR identifies unsafe acts or conditions that could affect significantly the health or safety of Consulate personnel, contractors, subcontractors, third parties or government property, the work can be stopped by the COR until the condition is fixed. If different work conditions appear during the project, the COR can indicate further safety requirements to the contractor.

The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

1.4. Waste Management

The intent of this Specification is to instruct the contractor to divert non-hazardous construction and demolition debris from disposal in landfills and incineration facilities, and to redirect recyclable and/or recoverable resources back to the manufacturing process and reusable materials to appropriate locations.

1.4.1. Waste Management Plan: The Contractor shall submit an Integrated Waste Management

Plan for non-hazardous waste and a sample of the Waste Removal Form(s) to document the method for reducing impact on the environment.

1.4.2. Waste Handling:

a. Designate a specific location on site to facilitate separation of materials for potential reuse, salvage, recycling, and charity donations.

b. Provide appropriate containers for the construction materials. Keep waste bins and pile areas neat and clean. Clearly mark bins for each category of waste. Do not commingle non-recyclable waste with materials designated for reuse or recycling.

c. Transport material in accordance with local rules and regulations

End of Division 1

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DIVISION2 – TECHNICAL SCOPE

SECTION 1. Site Survey and Assessment: The Contractor shall Conduct a detailed survey of the soccer field to assess the current condition of the turf, underlying ground level, drainage issues, and any structural concerns. This shall include but not limited to:

1. Conduct a thorough visual inspection of the soccer field to assess the current condition of the turf, including wear and tear, seam integrity, and infill distribution

2. Identify any areas of concern such as uneven patches, drainage issues, or substrate problems that may affect the new turf installation.

3. Use surveying equipment to measure the current ground levels across the field.

4. Identify any areas with significant slopes or depressions that require correction during the earthwork phase.

5. Evaluate the composition and condition of the existing substrate (base layers) beneath the turf.

6. Determine if any amendments or repairs are necessary to ensure a stable foundation for the new turf installation.

7. Assess the effectiveness of the current drainage system or identify the need for improvements.

8. Verify the slope and layout of the field to prevent water pooling and ensure proper water drainage away from the playing surface.

9. Consider environmental factors such as local climate conditions, sun exposure, and water availability that may impact turf performance and maintenance requirements.

10. Document findings from the site survey, including photographs, measurements, and detailed notes.

11. Prepare a comprehensive assessment report outlining recommended actions and considerations for the turf replacement project.

12. Discuss survey findings with the client or stakeholders to ensure alignment on project objectives and proposed solutions.

13. Address any concerns or preferences related to turf selection, field usage, and project timeline based on survey outcomes.

The site survey and assessment phase lays the groundwork for a successful soccer field turf replacement project by providing a detailed understanding of current conditions and informing strategic decisions for future project phases.

SECTION 2. Planning and Preparation:

1. Initiate a meeting with project stakeholders to discuss project objectives, timelines, and expectations.

2. Develop a comprehensive project plan outlining specific tasks, milestones, and timelines for each phase of the turf replacement project.

3. Define responsibilities and designate roles for project team members, subcontractors, and suppliers involved in the project.

4. Identify potential risks and develop contingency plans to mitigate disruptions or delays during the project execution.

5. Anticipate challenges related to weather conditions, unforeseen ground conditions, or supply chain disruptions, and implement proactive measures to minimize impact.

6. Implement environmentally sustainable practices during project planning and execution, such as waste management and conservation of natural resources.

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7. Comply with environmental regulations and minimize ecological footprint throughout the turf replacement process.

SECTION 3. Removal of Existing Turf:

1. Conduct a thorough inventory of all sport equipment on the soccer field, including goals, nets, benches, and any other fixtures.

2. Assess the condition and stability of each piece of equipment to determine if temporary relocation is necessary during turf removal.

3. Develop a detailed plan for temporarily relocating sport equipment to designated storage areas or adjacent spaces.

4. Coordinate with the COR to schedule equipment relocation to minimize disruption to ongoing activities.

5. Secure necessary equipment and tools for safe turf removal, including turf cutters, utility knives, and protective gear.

6. Ensure availability of PPE for workers involved in equipment handling and turf removal activities.

7. Clear the soccer field of any loose equipment, debris, or obstacles that could hinder the removal process.

8. Coordinate with maintenance staff to dismantle and safely remove equipment that cannot be relocated temporarily, such as fixed goalposts or heavy structures.

9. Use turf cutters or utility knives to carefully cut the synthetic turf into manageable sections for removal.

10. Lift each section of turf systematically, starting from one end of the field and working towards the other, to maintain order and efficiency.

11. Remove infill materials from the turf surface using appropriate equipment, such as vacuum systems or turf sweepers.

12. Collect and segregate infill materials for reuse or proper disposal according to environmental guidelines and regulations.

13. Strip away underlying base layers beneath the turf, including geotextile fabric, shock pads, or drainage systems, as required.

14. Inspect and assess the condition of base layers for any repairs or replacements needed before installing the new turf.

15. Safely transport and store relocated sport equipment in designated storage areas or secure spaces to prevent damage and ensure accessibility during turf replacement.

16. Clear and clean the field surface thoroughly to remove any residual turf fibers, infill particles, or debris.

17. Restore surrounding areas, including landscaping and irrigation systems, if affected during the removal process.

18. Reinstall sport equipment in its original positions or designated locations once the new turf installation is complete.

19. Maintain detailed records of equipment relocation, turf removal activities, and site cleanup procedures.

20. Document any challenges or observations encountered during the process for future reference and project evaluation.

SECTION 4. Earth and Ground Preparation

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1. Conduct a thorough inspection of the soccer field to assess the current condition of the ground and underlying soil.

2. Identify areas with uneven surfaces, compaction issues, or drainage problems that need to be addressed during preparation.

3. Mark out the boundaries of the soccer field and clear the area of any obstacles, debris, or vegetation that could interfere with earthwork activities.

4. Excavate the existing soil to the required depth, typically around 4 to 6 inches, to create a uniform sub-base for the new turf.

5. Ensure excavation is performed evenly across the field to maintain consistent ground levels and proper drainage slopes.

6. Use portable compactors equipment to achieve a smooth and level surface throughout the field.

7. Adjust the grading to correct any slopes or depressions that could impact water drainage and turf installation.

8. Compact the excavated soil thoroughly using vibratory compaction equipment to achieve the specified compaction density. Compaction rate sha be 95%.

9. Verify compaction levels with soil density tests to ensure stability and support for the turf system.

10. Install a geotextile fabric or weed barrier over the compacted soil to prevent weed growth and promote drainage.

11. Lay down a shock-absorbing layer such as a foam pad or rubber underlayment to enhance player safety and cushioning.

12. The field should have 0.5% slope.

SECTION 5. Preparing subgrade

Definitions:

A. Backfill: soil material or controlled low-strength material used to fill an excavation.

B. Base Coarse: Coarse placed between the subbase course and cast-in-concrete.

C. Borrow soil: satisfactory soil imported from off-site for use as fill or backfill.

D. Drainage Coarse: Coarse supporting the slab-on-grade upward capillary.

E. Excavation: Removal of material encountered above subgrade elevations and to lines and dimensions indicated.

1. Authorized Additional Excavation: Excavation below subgrade elevations or beyond indicated lines and dimensions as directed by the COR. Authorized additional excavation and replacement material will be paid for according to the

Contract provisions for unit prices and changes in the work.

2. Bulk Excavation: Excavation more than 3 meters in width and more than 9 meters in length.

3. Unauthorized Excavations: Excavation below subgrade or beyond indicated lines and dimensions without direction by the COR. Unauthorized Excavation, as well as remedial work direct by the COR, shall be without additional compensation.

F. Fill: Soil materials used to raise existing grades.

G. Subgrade: Surface or elevation remaining after completing excavation, or top surface of a fill or backfill immediately below subbase, drainage fill, or topsoil materials.

H. Utilities: On-site underground pipes, conduits, ducts, and cables, as well as underground services within buildings.

I. Bedding Coarse: Course placed over the excavated subgrade in a trench before laying pipe.

5.1 Products:

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A. Satisfactory Soil: ASTM D 2487 soil classification. Third party qualified testing agency is required.

B. Subbase material: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940 or equivalent; with at least 90 percent passing a 37.5mm sieve and not more than 12 percent passing a 0.075mm.

C. Base course: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940 or equivalent; with at least 95 percent passing a 37.5mm sieve and not more than 8 percent passing a 0.075mm.

D. Engineered Fill: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940 or equivalent; with at least 90 percent passing a 37.5mm sieve and not more than 12 percent passing a 0.075mm.

E. Bedding coarse: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940 or equivalent; with at least

100 percent passing a 25 mm sieve and not more than 8 percent passing a 0.075mm.

F. Drainage Course: Narrowly graded mixture of washed crushed stone or crushed or uncrushed gravel; ASTM D 448 or equivalent; coarse-aggregate grading size 57 approximately 20mm in size; with 100 percent passing a 37.5mm sieve and 0 to 5 percent passing a 2.36 (No. 8) sieve.

G. Sand: ASTM C33 or equivalent; fine aggregate, natural, or manufactured sand.

5.2. Preparation:

A. Protect structures, utilities, sidewalks, pavements, and other facilities from damage caused by settlement, lateral movement, undermining, washout, and other hazards created by earthwork operations.

B. Preparation of subgrade for earthwork operations including removal of vegetation, topsoil, debris, obstruction, and deleterious materials from ground surface.

5.3. Excavation:

Excavate to subgrade elevations regardless of the character of surface and subsurface conditions encountered. Excavated materials may include soil, gravel, obstruction, and plants. No changes in the contract sum or the contract time will be authorized for rock excavation or removal of the materials. Excavate Surfaces under footings to indicated line, cross sections, elevations, and subgrade.

1.2.5. Subgrade Inspection: Notify the COR when excavation have reached required subgrade.

Compact the exposed surface using vibratory compactor

1.2.6. Backfill: Place and compact backfill in excavations promptly, but not before completing the following:

scarify and recompact top 150 mm below fill subgrade and compact each layer of backfill or fill soil material to 92 percent or greater.

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Places backfill and fill soil materials in layers not more than 300 mm in loose depth for material compacted by heavy compaction equipment. Loose depths of 100 to 150 mm should be used for material compacted by hand-operated tampers.

Places backfill and fill soil materials evenly on all sides of structures to required elevations, and uniformly along the full length of each structure.

SECTION 6. Grading

Uniformly grade areas to a smooth surface, free of irregular surface changes. Comply with compaction requirements and grade to cross sections, lines, and elevations indicated.

a. Provide smooth transition between adjacent existing grades and new grades.

b. cut out soft spots, fill low spots, and trim high spots to comply with required surface tolerances.

c. Slope grades to direct water away from buildings and to prevent ponding. Finish subgrades to required elevations within 25mm.

1.3.8. Disposal of Surplus and waste Material:

A. Disposal: Remove surplus satisfactory soil and rock and waste material, including unsatisfactory soil and rock, trash, and debris, and legally dispose of it off the Government's property as directed by the COR.

B. Disposal: Transport surplus satisfactory soil to designated storage areas on the Government's property. Stockpile or spread soil as directed by the Project Director.

SECTION 7. Installation of the new turf

The Contractor shall follow the manufacturer's installation instructions stated below

7.1. REFERENCES

A. ATSM Standard Test Methods

• D1577 – Standard Test Method for Linear Density of Textile Fiber

• D5848 – Standard Test Method for Mass Per Unit Area of Pile Yarn Floor Covering

• D418 – Standard Test Method for Testing Pile Yarn Floor Covering Construction

• D1338 – Standard Test Method for Tuft Bind of Pile Yarn Floor Coverings

• D1682 – Standard Method of Test for Breaking Load and Elongation of Textile Fabrics

• D5034 – Standard Test Method of Breaking Strength and Elongation of Textile Fabrics (Grab

Test)

• F1015 – Standard Test Method for Relative Abrasiveness of Synthetic Turf Playing Surfaces

• F1551 – Standard Test Methods for Water Permeability

• D2859 – Standard Test Method for Ignition Characteristics of Finished Textile Floor Covering

Materials

• F355 – Standard Test Method for Shock-Absorbing Properties of Playing Surfaces

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• F1936 – Standard Test Method for Shock-Absorbing Properties of North American Football

Field Playing Systems as Measured in the Field

• D1557 – Test Method for Laboratory Compaction Characteristics of Soil Using Modified Effort.

B. National Federation of High School (NFHS) Rules, as applicable. FIFA Rules of the Game or

NCAA Soccer Rules, as applicable.

C. ASBA Sports Fields Contractor Manual

D. STC Suggested Guidelines for the Essential Elements of Synthetic Turf Systems

7.2. SITE EXAMINATION

A. The Contractor shall verify clearing and grubbing operations were adequate prior to repairing subgrade.

B. The Contractor, along with the Engineer, Grading Subcontractor (if applicable) and Synthetic Turf

Subcontractor (if applicable), shall attend a joint inspection of the completed sub-base assembly for the purpose of determining the acceptability of that surface prior to installing the synthetic turf product and to confirm actual site dimensions.

C. The inspection shall include a check for planarity. The finished surface shall not vary from a true plane more than 1/4” in 10 feet when measured in any direction. The Contractor shall provide all required tools and materials needed for the planarity check, which may include but not be limited to, a laser level, string line, straight edge and/or other assessment materials. The Contractor shall mark in the field any deviations from grade in excess of those specified above, as well as provide a marked up plan locating the deviations. The Contractor shall correct any deviations to the satisfaction of the Engineer and

Synthetic Turf installer.

D. The compaction of aggregate base shall be 95% to Standard Proctor and surface tolerances shall not exceed ¼” over 10 feet.

E. The Contractor shall have a state registered surveyor conduct an elevation survey of the field area in a

25’ grid to determine and verify that subgrade elevations and slopes are within previously specified tolerances. This elevation survey may require further verification of smaller areas within the 25’ grid if determined necessary by the Engineer.

F. When any or all corrective procedures have been completed, the finished sub-base surface must be re-inspected, with the same representatives attending as the initial inspection. If required, additional repair and inspections are to be conducted until the subbase surface is deemed acceptable by the Engineer and

Synthetic Turf Installer

G. Once the sub-base surface has been deemed acceptable, the Contractor shall submit a written certificate indicating the acceptance of:

1. The sub-base construction finished surface as totally suitable for the application of the selected synthetic turf system, and

2. The sub-base construction as totally suitable for work under this section to proceed with the final installation and fully warrant the athletic surface installation for the period and conditions specified herein.

H. Commencement of work under this section shall constitute acceptance of the work completed under other sections by the Contractor, acceptance of dimensions of the subbase, and hence, no claims for extra work based upon these conditions will be permitted.

7.3. QUALITY CONTROL

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A. Manufacturer Qualifications: Company specializing in manufacturing products specified in this section. The Turf Manufacturer:

1. Basis of design shall be “MonoSport 411 – 45” synthetic turf system as provided by Sporturf™.

(800) 562-4492, www.sporturf.com

2. Materials other than those listed must be approved 15 days prior by written addendum. Materials from non-approved manufacturers will not be accepted.

3. Must be experienced in the manufacturing of tall pile synthetic infill grass systems with the same fiber as specified.

4. Must have at least 50 fields of 65,000 sq. ft. or more of the specified material, fiber, infill material and backing, or similar system, in play in the United States.

5. Source Limitations: Obtain synthetic turf fiber through one source from a single manufacturer and provide fiber manufacturer’s warranty.

6. Manufacturer must be a member in good standing with the STC.

7. Manufacturer must be owned and operated in the U.S.A.

8. Manufacturer must have no periods of insolvency over the last 25 years.

B. Installer Qualifications: Company specializing in performing the work of this section.

1. The Synthetic Turf Installer must provide competent workmen skilled in this type of synthetic grass installation. All technicians must have installed tall pile synthetic turf.

2. The designated Supervisory Personnel on the project must be certified, in writing by the Turf

Manufacturer, as competent in the installation of this material, including seaming and proper installation of the infill mixture.

3. ASBA Certified Field Builder shall be on site for at least 25% of the installation of the sub-base and synthetic turf.

C. Prior to the beginning of installation, the Synthetic Turf Installer shall inspect the subbase. The installer will accept the sub-base in writing when the general contractor provides test results for compaction, planarity and permeability that are in compliance with the synthetic turf manufacturer’s recommendations and as stated herein.

D. The Synthetic Turf Installer shall provide the necessary testing data to the Owner that the finished field meets the required initial shock attenuation, as per ASTM F1936.

E. Remove defective Work, whether the result of poor workmanship, defective products or damage, which has been rejected by the Engineer as unacceptable. Replace defective work in conformance with the Contract Documents.

7.4. SUBMITTALS

A. Submit the following with Proposal:

1. Submit the exact product name/description as well as the name and location of the manufacturers and suppliers of each component. Manufacturers and suppliers must not be changed after the contract is awarded unless approved by the Owner in writing.

2. Submit two (2) samples, 12”x12” minimum size, illustrating details of finished product as bid, including full cross section of subbase, turf, and infill material.

3. Product Literature: Submit two (2) copies of manufacturer’s recommended installation and maintenance information, including any technical criteria for evaluation of the installed product.

http://www.sporturf.com/

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Descriptions of all equipment recommended for the maintenance and repair of turf product, as well as a list of any activities not recommended relative to the warranty.

4. Submit a 1-lb sample of the selected bid infill material(s).

5. A letter and specification sheet certifying that the products of this section meet or exceed specified requirements.

6. Certified copies of independent (third-party) laboratory reports on ASTM tests as follows:

a. Pile Height, Face Width & Total Fabric Weight, ASTM D418 or D5848

b. Primary & Secondary Backing Weights, ASTM D418 or D5848

c. Tuft Bind, ASTM D1335

d. Grab Tear Strength, ASTM D1682 or D5034

e. Verification that product meets GMAX minimums for ASTM F1936 for life of installation.

7. ASTM test submittals may vary by no more than ¼” and 6 oz. of the specified product to bid. Bid winner must show NEW ASTM TESTS with contract submittals.

8. Name and experience of the designated supervisory personnel assigned to this project shall be submitted with the proposal. Changes to this assignment after contract can only be made if approved in writing by the Owner. Include a listing of other on-site personnel and their experience.

9. The Synthetic Turf Installer and Turf Manufacturer shall provide evidence that the turf system does not violate any other manufacturer’s patents, patents allowed or patents pending.

10. The Synthetic Turf Installer and the Turf Manufacturer shall provide complete information on its warranty/insurance policy and coverage, as noted in Section 1.08. Provide a complete sample copy of all warranty documentation.

B. Prior to ordering of materials:

1. The Contractor shall submit Shop Drawings indicating:

a. Field Layout.

b. Field Marking Plan and details for Soccer, Men’s Lacrosse, and Women’s Lacrosse if required.

c. Mid-field emblem layout with color samples.

d. Roll/Seaming Layout.

e. Methods of attachment, field openings and perimeter conditions.

2. The Turf Manufacturer must submit the fiber manufacturer’s name, type of fiber and composition of fiber.

3. Shop Drawings: Shop drawings are to be submitted for review by the Engineer prior to manufacture of product and are to contain information regarding locations of seams, anchorage details, goal post/insert details, line and event marking locations and dimensions, turf roll widths and dimensions.

C. Prior to Final Acceptance, the Contractor shall submit to the Owner:

1. Two (2) copies of Maintenance Manuals, which will include all necessary instructions for the proper care and preventative maintenance of the synthetic turf system, including painting and markings. Also address remedial measures for graffiti removal.

2. Written verification of a suitable training session for the Owner’s maintenance staff on how to maintain the completed installation.

3. Project Record Documents: Record actual locations of seams, drains or other pertinent information.

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4. Enter into a contract with the Owner to provide annual operations and maintenance assistance for two (2) years. Provide contract, contact information and schedule first visit. Quarterly each year provide operations and maintenance that includes:

a. On-site inspection analysis of seams, infill, inlay, edge, and field inserts.

b. The contractor shall sweep and groom the field at each quarterly visit.

c. Synthetic turf report with results of inspection analysis, photos, results of cleaning process, recommendations for future cleaning/maintenance, and GMAX testing results.

d. The Contractor must execute an annual operations and maintenance assistance contract before substantial completion can be approved.

5. Test Results: Test certifications issued by an independent testing agency that the synthetic surface meets with the requirements of the ASTM tests noted herein are to be submitted.

Base Conditions Acceptance: Prior to installation of the synthetic turf system, the Contractor is to submit in writing an acceptance of the compacted base and sub-base system as being acceptable by the turf manufacturer and suitable for the successful installation of the proprietary synthetic turf system.

7.5. WARRANTY

A. The Contractor shall provide a minimum eight (8) year, 3rd party insured warranty policy by the manufacturer, against defects in materials and workmanship. Defects shall include, but not be limited to ultraviolet ray fading, degradation, or excessive wear of fiber.

B. Warranty must be backed by a surety licensed to do business in the State of Georgia.

C. Submit information confirming that a 3rd Party Insurance Policy, non-cancelable, non-prorated, and pre-paid for the entire duration of the warranty is in effect covering this installation, and underwritten by a Best A Rated Insurance Carrier.

D. Warranty shall be for full replacement of any damaged product within the warranty period. Warranty shall be comprehensive and sufficient to replace entire field if necessary.

E. Warranty shall become effective from the date of substantial completion.

F. Warranty shall include GMAX testing on a bi-annual basis demonstrating an initial GMAX not exceeding 125 G’s initially and not exceeding 175 G’s at any time during the warranty period. Test results shall be submitted to the Engineer within 30 days of each test.

G. The Warranty shall contain no usage limits for warranted field.

H. Submit Manufacturer Warranty and ensure that forms have been completed in Owner’s name and registered with Manufacturer.

I. Supply Warranty Insurance Certificate with complete information on contacting the Insurance Carrier should a claim need to be made. Warranty insurance policy shall have the Owner listed as insured.

SECTION 8. PRODUCTS

8.1. SUPPLIER QUALIFICATIONS

A. The Owner has conducted an extensive review of synthetic turf products, including visiting installed sites and review of other agencies’ review criteria. Based upon their research, they have established the following criteria for acceptance of a synthetic turf product. No variation from these criteria shall be allowed. The Owner’s review is considered final.

B. The Synthetic Turf Installer shall have minimum experience of at least 5 years, actively selling, installing and maintaining in-fill synthetic turf project of similar size.

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C. The Respondent must have installed a minimum of 50 full size (50,000 sf or larger) in-filled synthetic turf fields.

D. The Synthetic Turf Installer must provide a list of references based on previous installations.

E. The Respondent must be a member in good standing with the ASBA (Athletic Sports Builders

Association) and STC (Synthetic Turf Council).

F. Installation team shall be established, insured installation firm experienced as a premium turf installer with suitable equipment and supervisory personnel, with a minimum of 5 years’ experience with 15 foot wide tufted materials.

G. Installation team shall be trained and certified, in writing, by the turf manufacturer, as competent in the installation of the specified material, including seaming and proper installation of the infill mixture.

H. ASBA Certified Field Builder shall be on site for at least 25% of the installation of the sub-base and synthetic turf.

8.2. TURF SYSTEM

A. Turf Fiber:

1. The turf fiber must be tufted to the backing with a minimum tuft bind of 10 pounds.

2. The tufted fiber weight shall be a minimum of 45 ounces per square yard.

3. The turf fiber shall be 100% polyethylene.

4. The turf fiber shall be non-abrasive and a minimum of 100 microns thick.

5. The turf fiber must contain less than 100 ppm of lead in all colors.

6. The turf fibers must be from the same dye lots.

7. The turf fibers must be from a single source.

8. The turf fibers must be guaranteed for a period of Eight Years not to fade or fail (as distinguished from a change in texture) or have a pile height decrease to 50% of pile height as result of UV degradation.

9. The infill must be within ¼” of the tips of the fibers upon completion of the install.

10. The turf fiber must retain a minimum of 75% of its original fibril width after 10,000 cycles on the

Lisport Studded Roll Test Machine.

11. The pile fiber shall possess the following characteristics:

Characteristic Value Test

Linear Density (Denier) 10,800 ASTM D 1577

Yarn Thickness 310Microns (mono) ASTM D 3218

Tensile Strength 135 N ASTM D 2256

Pile Weight* 45 oz./yd2 ASTM D 5848

Fiber manufacturer must be from the same source

The above specifications are nominal. *Values are +/- 5%.

12. The pile fabric shall possess the following physical characteristics:

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Characteristic Value Test

Finished Pile Height* 2.36" (60mm) ASTM D 5823

Product Weight (total)* 74 oz./yd2 ASTM D 3218

Primary Backing Weight* 7.4 oz./yd2 ASTM D 2256

Secondary coating Weight** 22 oz./yd2 ASTM D 5848

Fabric Width 15' (4.57m) ASTM D 5793

Tuft Gauge 1/2" ASTM D 5793

Grab Tear Strength 200-1b-F ASTM D 5034

Tuft Bind >10-1b-F ASTM D 1335

Infill (Sand) 1 lb Silica Sand None

Infill (Rubber) 3.25 lbs. SBR Rubber None

Except where noted as a minimum, the above specifications are nominal.

* Values are +/- 5%. **All values are +/- 3 oz./yd2.

B. Backing Material

a. Primary Backing:

i. Primary backing must be a dual layered woven polypropylene material.

ii. Primary backing system weight must be a minimum of 7.0 ounces/square yard.

b. Secondary Backing:

i. Secondary backing system weight must be a minimum of 22 ounces/ square yard.

ii. Secondary backing shall saturate the primary backing and effectively lock the fiber tufts in place to the primary backing.

iii. Secondary backing must be a heat activated polyurethane coating with no vegetable based polyols.

iv. Secondary backing system shall have minimum tuft bind strength of 10 pounds.

v. Secondary backing must have Drainage Perforations: 3/16” to ¼” diameter at 4 inches or less on center each way. Non-perforated backing is not acceptable.

C. Turf roll seams: to be sewn or glued on site so that no openings larger than the porous backing mat openings are created. Roll width to coincide with tufted-in sports line markings where possible. All turf fabric edges to be securely bound as per the perimeter detail design. Adhesives for joining seams of turf together shall be Nordot 34G, Mapei 2K, Turf Claw, hot melt technology or equivalent. No substitutions.

D. Fabric surface: shall be constructed and installed in minimum widths of 15 feet with no longitudinal or transverse seams, except for inlaid lines with a finish roll assembly. Seams shall be 15’-0” apart. Rolls that do not comply with the proper length or conform to the seaming diagram, as approved prior to installation, shall be rejected from the site. No fitted pieces shall be allowed to true alignment. Parallel seams only are acceptable in the main playing areas. No head seams are acceptable on the sports fields.

E. The entire system shall be resistant to weather, including ultra-violet light and heat degradation; insects, rot, mildew and fungus growth and be non-allergenic and non-toxic.

F. Fiber Colors: Submit samples of the full available color palette for owner approval prior to placing order for turf including at a minimum the below listed colors: (Specified)

• Color 1: Grass, green in standard color, as selected by the Owner

• Color 2: White for soccer lines and markings

• Additional colors as needed.

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G. The Mid-field Center Logo shall be provided by the owner in a standard PDF or EPS file to the selected contractor. Contractor shall submit a shop drawing of Logo to include colors and dimensions for approval by the owner prior to ordering. (Specify or Delete)

H. The turf material shall be non-combustible and pass the DIN standard Pill Burn test or ASTM D 2859.

8.3. LINES, MARKINGS AND IN-LAID TURF

A. All line material is to be identical dimensionally and of the same material to that used for the main playing field fiber system.

B. Inlaid material as indicated on the drawings to be identical, except for fiber color, as the main turf field.

C. All lines and markings shall be accurately set and surveyed to within ½” tolerance of the location shown on the drawings and in conformance with specified field marking standards.

D. All lines and markings shall be installed prior to any installation of in-fill material.

8.4. SYNTHETIC GLUE MATERIAL

A. Adhesive products shall be Nordot 34G, Mapei 2K, Turf Claw, hot melt technology or equivalent as approved by the engineer.

B. Any adhesive products required for the installation of a proposed turf system shall be purpose-suited to the system. The material and application methods shall be as recommended by the adhesive manufacturer.

C. Disposal of adhesive containers and unused adhesives as well as any fees resulting from such disposal shall be the responsibility of the Contractor.

8.5. INFILL MATERIAL

A.