Combined_QA_-_OPE_approved.pdf

QUESTIONNAIRE LANDSCAPING AND GROUND MAINTENANCE

SERVICES FOR THE US CONSULATE GENERAL JEDDAH

1. Question : what will be the mechanism to decide that plant or tree killed/dead due to negligence of contractor? Might this will be a conflict between contractor & proponent if there is no agreed mechanism, or the existing tree died due to negligence of previous contractor?

Answer- IAW Subpar, 1.16.1. The Contractor shall provide quarterly report about the status of all trees in and around the compound if any tree need to be removed, the

Contractor shall advise the COR. there will be indications that the tree has diseases or less watering, over watering which will cause to be dead, so we expect the contractor to inform us if such happens and recommend a solution to avoid this, if the Contractor fails to meet this procedure, it will be Contractor’s responsibility, if the Contractor informed

COR and no action has been taken, it will be Consulate’s responsibility.

2. Question: Production of recycle material mandatory for contractor, If yes in this case contractor should have space or designated area to make compost / mulch ?

Answer- IAW Subpart- 1.8. Recycled Materials. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost. This should be performed outside by the Contractor. The Contractor will be asked for the SOP in the post award meeting

3. Question: Please clarify in case having designated dumping area for the disposal of debris or give approximate distance of government (Baladiyah) dumping area from site ?

Answer- IAW Subpart 1.9. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris. There is a designated garbage collection room in-compound.. The Contractor is responsible to collect the debris and move them to the designated room, then will assign a truck to collect the debris and dump it outside compound to the authorized dumbing area. It might need a daily frequency for the truck.

4. Question: In SOW the frequency for the fertilizer specially for the lawn grasses is minimum two times a year, but to grow and maintain lush green lawn we need to fertilize lawn grasses every after two weeks with essential fertilizer elements like N, P, K. Also the frequency of fertilization for the trees, shrubs & seasonal flowers is more as per standard Horticulture management practices. Please clarify?

Answer – Subpart – IAW- 1.12. Fertilizer and 1.12.3. The Contractor shall fertilize the lawn areas a minimum of two times per year. We requested for minimum two times, but the Contractor may recommend more frequency.

5. Question: What type of irrigation system is used in the area please explain for grass sprinklers, of trees & shrubs bubblers or drip irrigation system, also explain irrigation system is automatic or manual ?

Answer – Subpart IAW - 1.10.5. The Government will provide orientation on the day to day functionality of the automatic irrigation system. So the Contractor shall be familiar with the usage of the system and be able to recommend the watering schedules taking inconsideration the seasonal factors. It is automatic system, the contractor will recommend the watering schedule.

6. Question: what will be the mechanism to decide that plant died due to natural causes or due to the negligence of contractor & also not mentation # of indoor plants in SOW?

Answer- IAW Subpar, 1.16.1. The Contractor shall provide quarterly report about the status of all trees in and around the compound if any tree need to be removed, the Contractor shall advise the COR. There is no specific number of indoor plants yet.

Question 07: Contractor will responsible outside perimeter wall plants & walk way around compound please clarify?

Answer- Subpart IAW 1.21.11 The Contractor shall develop a plan to maintain the walk-way (the area between the perimeter wall and the main street) all around the

NCC compound. The plan shall include all activities mentioned in the following sections (1.5 thru 1.12). 1.11 Potted Plants. The contractor shall be responsible for all exterior potted plants located at the specified Sites. The contractor shall also be responsible for any interior potted plants at the Government Office and selected residential.

Question 08: Additional services will be not only for Gardening maintenance related, it is mainly about housekeeping & sanitation, for these additional services COR will pay extra amount as per scope? Please confirm

Answer – Subpart IAW 1.17. Temporary Additional Services are services that are defined as

Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services required by paragraph C.3 of this contract. The COR shall order these services as needed. This work shall be performed by trained employees of the Contractor, and shall not be subcontracted.

The COR may require the Contractor to provide temporary additional services with

24 hour advance notice.

1.17.1. Schedule. Temporary Additional Services may be ordered by the COR based on a need for services caused either by a special U.S. Mission function requiring extra effort and not anticipated in the schedule of work; or by a man made or a natural disaster. An order for these services may require any of the items of Standard Services as specified in this contract, and performance may involve the use of overtime or premium pay for hours outside those specified for Standard Services. The COR may require the contractor to provide Temporary Additional Services with 24 hour advance notice.

1.17.2 The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

Question 09: Please clarify that maintenance of irrigation system part of this contract or not, what about the required irrigation material which will be used during any leakage , or if we need to replace any sprinkler or automatic irrigation timer?

Answer - Repair and Maintenance of the automatic irrigation system is Consulate’s responsibility.

Question 10: Please mention total area of landscape?

Answer - Approximately 6,000 square meters and must be verified by the Contractor.

Question 11: Please mention total area for lawn grass, no & kind of trees/shrubs need to maintain?

Answer - Approximately 6,000 square meters and must be verified by the Contractor. Trees is including but not limited to: Red bird of paradise, night blooming Jasmine, hibiscus, plumbago, asparagus fern, new gold lantana, ixora, mask tree, sago palm, hop bush, mediteranean fan palm, date palm, royal poineiana, Indian laurel fig, council tree, white ipe, pink shower tree

Question 12: If any tree like Date Palm die due to insect pest infestation like RED

WEEVIL which may be the due to negligence of previous contractor in this case who will bear the cost of replacement of palm tree as infestation of insect pest takes time to kill the palm tree ?

Answer- IAW Subpar, 1.16.1. The Contractor shall provide quarterly report about the status of all trees in and around the compound, if any tree need to be removed, the Contractor shall advise the COR.

Question 13: The Cleaning of all the open area, does include gray Gravel mulch area?

Answer 13: Yes

Question 14: Please Confirm the Swimming Pool Area Cleaning does include the

Maintenance of swimming Pool or the vicinity area of swimming Pool, only?

Answer - IAW subpart, 1.21.2&1.21.5. Cleaning of Patios and Patio Furniture. The

Contractor shall ensure that all exterior patio areas of the CGR, CMR, Marine

House, and Multi -purpose rooms &Swimming Pool Area are swept twice every week, and additionally, as may be required after dust storms. The Contractor shall ensure that all outdoor furniture in these areas is wiped clean (and washed) with a damp cloth daily to remove dust and dirt.

The Contractor shall wash the grill around the swimming pool once a week.

Vicinity area of swimming Pool, only

Question 15: Please also confirm the Cleaning of Exterior Lighting includes maintenance/replacement of exterior light?

Answer- IAW subpart 1.21.5. Exterior Fixtures, Bollards and Perimeter Wall. The

Contractor shall develop and implement a schedule for cleaning the exterior perimeter bollards, exterior lighting and other fixtures such that all of these are wiped clean with a damp cloth once a month, and all debris that may have collected in the razor wire (or other installed anti-climb devices) on top of the perimeter wall is removed once every week.