RFQ_19RS5019Q0004_Emb_Moscow_Grounds_Keeping_final.pdf
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- Gardening services for Embassy Moscow
- Solicitation number
- 19RS5019Q0004
- Issued by
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Department of State US Embassy Moscow
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The Embassy of the United States of America in Moscow is soliciting quotations for a qualified contractor to provide professional grounds keeping and gardening services including furnishing all labor, material, equipment and services, for the Embassy of the United States of America in Moscow.
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TABLE OF CONTENTS
Section 1 - The Schedule
• SF 1449 cover sheet
• Continuation To SF-1449, RFQ Number 19RS5019Q0004, Prices, Block 23
• Continuation To SF-1449, RFQ Number 19RS5019Q0004, Schedule Of Supplies/Services, Block 20
Description/Specifications/Work Statement
Section 2 - Contract Clauses
• Contract Clauses
• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
• Solicitation Provisions
• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12
Section 4 - Evaluation Factors
• Evaluation Factors
• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12
Section 5 - Representations and Certifications
• Offeror Representations and Certifications
• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not
Prescribed in Part 12
E. SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL
ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
1. REQUISITION NUMBER
PR7860749
PAGE
2. CONTRACT NO.
3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER
5. SOLICITATION NUMBER
19RS5019Q0004
6. SOLICITATION ISSUE DATE
5/22/2019
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME
Jason B. Haskins
b. TELEPHONE NUMBER(No collect calls)
+7(495)728-5000 x5224
8. OFFER DUE DATE/ LOCAL
TIME
16:00 Moscow time – 7/11/2019
9. ISSUED BY CODE 19RS50 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE:____ % FOR:
SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS
GSO Contracting Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099
HUBZONE SMALL
BUSINESS
(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM NAICS:
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
EDWOSB
8 (A) SIZE STANDARD:
11. DELIVERY FOR FOB DESTINAT-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS 13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
X RFQ IFB RFP
15. DELIVER TO CODE 19RS50 16. ADMINISTERED BY CODE 19RS50
Contracting Officer Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099
Contracting Officer Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099
17a. CONTRACTOR/
OFFERER
TELEPHONE NO.
CODE FACILITY
CODE
18a. PAYMENT WILL BE MADE BY
Financial Management Center Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099
CODE 19RS50
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
Moscow Embassy Compound Grounds Keeping and Gardening Services (See section 1).
(U R d/ Att h Additi l Sh t N ) 25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED
X 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA X ARE ARE NOT ATTACHED
X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPY TO
ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET
FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT
TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.
29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.
YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR
CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (Type or print)
30c. DATE SIGNED
31b. NAME OF CONTRACTING OFFICER (Type or print)
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)
PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
36. PAYMENT 37. CHECK NUMBER
PARTIAL FINAL
COMPLETE PARTIAL
FINAL
38. S/R ACCOUNT NO.
39. S/R VOUCHER NO. 40. PAID BY
41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
SECTION 1 - THE SCHEDULE
CONTINUATION TO SF-1449,
RFQ NUMBER 19RS5019Q0004
PRICES, BLOCK 23
1. SCOPE OF CONTRACT
The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy in Moscow. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.
After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.
The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.
Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24 hour advance notice.
Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:
Minimum: The Government shall place orders totaling a minimum of 10,000 square meters. This reflects the contract minimum for the base year and option period.
Maximum: The amount of all orders shall not exceed 750,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.
The Contractor shall include in its next regular invoice details of the Temporary Additional Services and, if applicable, materials, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.
2. PRICING
2.1 VALUE ADDED TAX
VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:
2.2 BASE PERIOD
1. Base Year Firm-Fixed Price for Standard Services for this Contract:
1a. Price per Month* x 12 months **Price per Year
2. Base Year Firm-Fixed Price for Temporary Additional Services for this Contract:
2a. Price per Square Meter* *
2b. Estimated Number of Square Meters for Base Year 32,877
2c.
Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 2a x 2b) **
3. Base Year Total for All Services (Total = items 1a +2c) **
4. VAT *
5. Base Year Total for All Services plus VAT (Total = items
3 +4) ** *[Offeror/Bidder: Insert price] **[Offeror/Bidder: Insert total price]
2.3 FIRST OPTION YEAR PRICES
1. Option Year 1 Firm-Fixed Price for Standard Services for this Contract:
1a. Price per Month* x 12 months **Price per Year
2. Option Year 1 Unit Firm-Fixed Price for Temporary Additional Services for this Contract:
2a. Price per Square Meter* *
2b. Estimated Number of Square Meters for Option Year 1 32,877
2c.
Total Temporary Additional Services Not To Exceed (NTE) Price for Option Year 1(Total = items 2a x 2b) **
3. Option Year 1 Total for All Services (Total = items 1a +2c) **
4. VAT *
5. Option Year 1 Total for All Services plus VAT (Total = items 3 +4)
2.4 SECOND OPTION YEAR PRICES
1. Option Year 2 Firm-Fixed Price for Standard Services for this Contract:
1a. Price per Month* x 12 months **Price per Year
2. Option Year 2 Unit Firm-Fixed Price for Temporary Additional Services for this Contract:
2a. Price per Square Meter* *
2b. Estimated Number of Square Meters for Option Year 2 32,877
2c.
Total Temporary Additional Services Not To Exceed (NTE) Price for Option Year 2 (Total = items 2a x 2b) **
3. Option Year 2 Total for All Services (Total = items 1a +2c) **
4. VAT *
5. Option Year 2 Total for All Services plus VAT (Total = items 3 +4)
2.5 THIRD OPTION YEAR PRICES
1. Option Year 3 Firm-Fixed Price for Standard Services for this Contract:
1a. Price per Month* x 12 months **Price per Year
2. Option Year 3 Unit Firm-Fixed Price for Temporary Additional Services for this Contract:
2a. Price per Square Meter* *
2b. Estimated Number of Square Meters for Option Year 3 32,877
2c.
Total Temporary Additional Services Not To Exceed (NTE) Price for Option Year 3 (Total = items 2a x 2b) **
3. Option Year 3 Total for All Services (Total = items 1a +2c) **
4. VAT *
5. Option Year 3 Total for All Services plus VAT (Total = items 3 +4)
2.6 FOURTH OPTION YEAR PRICES
1. Option Year 4 Firm-Fixed Price for Standard Services for this Contract:
1a. Price per Month* x 12 months **Price per Year
2. Option Year 4 Unit Firm-Fixed Price for Temporary Additional Services for this Contract:
2a. Price per Square Meter* *
2b. Estimated Number of Square Meters for Option Year 4 32,877
2c.
Total Temporary Additional Services Not To Exceed (NTE) Price for Option Year 4 (Total = items 2a x 2b) **
3. Option Year 4 Total for All Services (Total = items 1a +2c) **
4. VAT *
5. Option Year 4 Total for All Services plus VAT (Total = items 3 +4)
2.7 GRAND TOTAL
Base Year *
First Option Year *
Second Option Year *
Third Option Year *
Fourth Option Year *
Grand Total – Base plus All Option Years **
2.8 OFFERS AND PAYMENT IN U.S. DOLLARS
(1) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.
(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.
CONTINUATION TO SF-1449,
RFQ NUMBER 19RS5019Q0004
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
1. PERFORMANCE WORK STATEMENT
The purpose of this contract is to obtain grounds keeping and gardening services for real property owned or managed by the U.S. Embassy in Moscow. The Contractor shall perform gardening services in all designated spaces.
1.2 GENERAL REQUIREMENTS
Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.14. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract.
The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.
1.3. MANAGEMENT AND SUPERVISION
1.3.1. SUPERVISION. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.
Government staff. The supervisor shall have supervision as his or her sole function.
1.3.2. SCHEDULES. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:00 AM until 5:00 PM, Monday through Friday, excluding Russian and US public holidays. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.
1.3.3. QUALITY CONTROL. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.
1.3.4 TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.
1.3.5. GROUNDS MAINTENANCE PLAN. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract.
The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 10 days after contract award.
A compound site plan is available for this project – see Attachment 1.
1.4 LAWN CARE
1.4.1. GRASS CUTTING. The Contractor shall maintain the height of grass between 4 and 6 centimeters.
1.4.2 EDGING. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.
1.4.3. TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass. The Contractor shall trim hedges regularly to maintain a uniform height and prevent wild growth.
1.4.4. WEEDING. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.
All flowerbeds, concrete planters, lawns, and areas surrounding trees and shrubs within the Embassy compound and in the exterior areas surrounding the compound will be weeded by hand or with a hoe.
1.4.5. TURF REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas. The Contractor shall aerate each lawn at least once each year in late spring using garden forks or an aerator machine.
1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.
1.5. PRUNING
1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers, to include deadheading flowering plants.
1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.
1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:
direct and encourage plant growth in directions desired, remove dead and unsightly growth, and maintain a neat and attractive appearance.
The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice.
The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times. The Contractor shall remove and dispose of plant waste.
1.5.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.
1.6. RECYCLED MATERIALS. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.
1.7. REMOVAL OF DEBRIS AND TRASH.
1.7.1 The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall clear all debris from gutters, drains, lower and upper street window wells and playground areas. The Contractor shall rake and remove leaves from all surfaces. Dispose of waste material in designated containers.
The Contractor shall remove all debris and Contractor-owned equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.
1.7.2 Trash collection
a) The Contractor shall empty household garbage bins (located between residential units on the upper and lower streets), replace plastic bin liner bags, and take trash to the designated disposal container when the bins are 2/3 full.
b) The Contractor shall empty the compound recycling bins. The Contractor shall remove recyclables to designated containers and replace plastic liners where required.
c) The Contractor shall empty additional trash bins used in support of outdoor Embassy community official events.
d) The Contractor shall empty receptacles for trash, cigarettes, ashes or other debris outside and inside the entry points to the Embassy Compound.
e) The Contractor shall collect and dispose of trash, recyclables, debris, cigarette filters and waste from all exterior areas surrounding the Embassy Compound to include behind and between planters, walkways and entryways.
f) The Contractor shall keep trash containers, recycling bins and trash collecting areas clean and tidy.
1.8. WATERING
1.8.1. The Contractor shall water all plants, flowerbeds, balcony pots, concreter planters, shrubs, lawn and trees to prevent their being stressed or wilting. This may require watering frequently or each day of the week if needed. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.
1.8.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.
1.8.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.
1.8.4. The Government shall furnish the supply of water.
1.9. FERTILIZER
1.9.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.
1.9.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.
1.9.3. The Contractor shall fertilize the lawn areas a minimum of four times per year.
1.9.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR.
1.9.5. The Contractor shall apply proper fertilizer and compost around the bases of flowering plants, shrubs, and trees two times each year.
1.10 PEST AND DISEASE CONTROL. The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.
1.10.1 When herbicides are required, Contractor will notify the COR. Only Embassy approved and Embassy provided herbicides may be used. Prior authorization and approval is required from the COR before herbicides are applied by the Contractor.
1.10.2 When insect control is required, the Contractor will notify the COR. Only Embassy pre-approved insecticides may be used. Prior authorization and approval is required from the COR before insecticides are applied by the Contractor.
The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.
1.11. HAZARDOUS AND TOXIC SUBSTANCES. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.
1.12 SWEEPING AND CLEANING. The Contractor shall sweep all paved, tiled, and concrete areas including, but not limited to, driveways, stairs, porch or step areas and walkways. The Contractor shall pressure wash or scrub clean all paved, tiled, and concrete areas including, but not limited to, driveways, stairs, and walkways at least twice each year, spring and fall dependent on weather. The Contractor shall clean all gate entrances and compound access points.
1.13 SNOW AND ICE REMOVAL.
a) Remove snow and ice from all paved walk areas to ensure that a one-meter-wide pathway is free of snow accumulation, piles, or drifts on ALL sidewalks, steps, landings and entrance ramps by removing all snow and ice from these areas. Provide and apply de-icing salt to walk areas to prevent injury and maintain clear walk paths.
b) Remove snow and ice from paved drive areas to ensure that the roadway is clear and passable from curb to curb. Provide and apply de-icing salt to insure safe traction for vehicles transiting the Embassy compound.
c) Remove snow and ice from all paved parking areas and spaces which are not occupied by vehicles to ensure that the parking spaces are clear, clean and usable. Provide and apply de-icing salt to insure safe traction for vehicles parked on the compound.
d) In case of “no snow” days, the contractor shall inspect the areas to make sure that there is no ice or compacted snow. In case of “snow” days, the contractor shall clean areas after accumulation of 5 cm or within 2 hours of cessation of falling snow, whichever occurs first.
e) Collect removed snow and ice, stage in areas designated by the COR. Load Embassy provided snow removal trucks with collected ice and snow when directed by the COR.
f) Remove ice and snow hanging from eves, overhangs, porches, gutters and railings which can be reached from the ground using a 3 meter pole or less will be the responsibility of the Contractor. No work will be permitted from the roof areas of the housing units, work will be performed from the ground level.
1.14. LOCATION FOR GROUNDS KEEPING AND GARDENING SERVICES
All standard services are to be delivered on regular Post working days.
The work area for standard daily services includes the Embassy Compound within the legal property boundary.
1.14.1 Lawns, Gardens, and Green Areas
Estimated area (total): 13,695 m² Breakdown (approximate):
Upper park/field green area 3,393 m² Green area behind HU1 2,262 m² Green area behind HU2 2,506 m² Green area behind HU3 889 m² Green area behind HU4 419 m² Green area along North garage ramp 114 m² Green area above North garage entrance 44 m² Green area between TH1 and forecourt 534 m² Annex Front (South Side) - Consular Ground level lawns, gardens and green space -1,634 m² Annex Rear (North Side) - Annex Residential entrance lawn, gardens and green space -1,097 m² Annex Rear (East) including areas, lawn, gardens and green space - 67 m² Annex East Parking Lot (shrubs/gardens) – 554 m² Shrub planter, northwest perimeter wall (near north garage entrance) – 182 m² Green Space-Exterior B-CaC entrance
1.14.2 Flower Beds
Estimated area (total): 594 m²
Forecourt flag pole flowerbed - 46 m² Winter garden terrace flower planters -96 m² Lower street flower bed areas - 41 m² Upper street flower bed areas - 31 m² Step planters (lower street concourse wall) – 380 m² EOB front concrete planters (large) 203 m² West Perimeter barrier concrete planters (small/140 ea) 700 m²
1.14.3 Sidewalks
Estimated area (total): 6,739 m²
Upper street sidewalk area – 220 m² Upper street archway area - 252 m² Low street sidewalk including West gate steps to gate – 670 m² Chancery Forecourt – 1860 m² Upper Paved Terrace area outside of “Winter garden” -784 m² Lower Paved Terrace area outside cafeteria including steps - 307 m² Marine house semi-circle area- 598 m² Sidewalk along the North garage ramp – 298 m² Paved area (North East corner) near equipment storage area – 176 m² Paved area in front of cafeteria – 307 m² Annex Front (South Side) - surrounding Consular ground level and upper entrance level walkways, public areas, ramps and steps- 1048 m² Annex Rear /Utility areas - walkways, public areas, ramps and steps - 395 m²
Bolshoy Devyatinsky Front walkway from PCaC to BCaC, Bolshoy Devyatinsky Front EOB side entrance to corner of Novinsky Blvd., Malyy Konyushkovskiy Pereulok from Northwest corner to North CaC entrance steps and Novinsky Blvd. EOB front-end to end and north entrance walkway behind the planters - 1147 m².
1.14.4 Driveways/Roadways/Parking Areas
a) Drive/roadways estimated area (total): 6,375m² Breakdown (approximate):
Upper Street – 948 m² Lower street (including North gate area and ramp to the upper street) – 2725 m² South gate driveway – 464 m² North drive from Annex entrance to PCaC Gate and service lane to EOB – 2238 m²
b) Parking Areas estimated area (total): 3,617m² Breakdown (approximate):
Upper Street – 560 m² Lower Street – 644 m² New Annex Utility Bldg. Parking - 156 m² East Parking Lot Area- 2257 m²
1.14.5 Dog run areas
Estimated area (total): 356 m²
Upper North East corner – 164 m²
Lower North West corner – 192 m²
2. WORKING HOURS
All work shall be performed from 7:00 AM until 5:00 PM, Monday through Friday, except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.
3. DELIVERABLES
The following items shall be delivered under this contract:
DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:
Insurance 1 10 days after award Contracting Officer
Grounds Maintenance Plan 1 10 days after award COR
List of Personnel 1 5 days after award COR
Transition Plan 1 5 days after award COR
Payment Request 1 monthly COR
4. PERSONNEL REQUIREMENTS
4.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site.
The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.
4.2 STANDARD OF CONDUCT
4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).
4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.
4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.
4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.
Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:
Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;
Unauthorized use of Government property, theft, vandalism, or immoral conduct;
Unethical or improper use of official authority or credentials;
Security violations; or, Organizing or participating in gambling in any form.
4.2.6 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.
4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES
The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.
4.4. PERSONNEL SECURITY
4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take up to 90 days to perform. For each individual the list shall include:
Full Name Place and Date of Birth Current Address Copy of the passport
4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.
Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.
5.0. MATERIALS AND EQUIPMENT
5.1 The government will provide access to 220 volt/50 hertz electrical power and potable water for use in support of the contract.
5.2 The government will provide no tools, materials, fuels, supplies, expendable items or repair services. Proper cleaning and upkeep of equipment is the responsibility of the Contractor.
5.3 The Contractor shall provide all necessary personal protective equipment and devices (clothing, boots, glasses, hearing protection, etc.), uniforms, tools, materials, supplies, expendable or disposable items, fuel, repair services and transportation thereof to perform duties and meet requirements of the contract. The Contractor is responsible for the provision of grass seed, fertilizer, herbicides, pesticides, and de-icing salt, as well as inventory and storage of all materials, including movement of materials around the territory. Limited storage space is available, and frequent deliveries may be required.
6.0. INSURANCE
6.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:
6.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)
1. Bodily Injury stated in US Dollars:
Per Occurrence $10,000.00 Cumulative $50,000.00
2. Property Damage stated in US Dollars:
Per Occurrence $10,000.00 Cumulative $50,000.00
6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.
6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.
6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:
any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.
6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.
6.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.
6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.
7.0 LAWS AND REGULATIONS
7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.
7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.
8.0. TRANSITION PLAN
Within 5 (five) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.
(a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)
This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.
Performance Objective Scope of Work Para Performance Threshold Services.
Performs all grounds keeping and gardening services set forth in the scope of work.
1. thru 8.
All required services are performed and no more than three (3) customer complaints are received per month.
(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.
(c) STANDARD. The performance standard is that the Government receives no more than three
(3) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.
(d) PROCEDURES.
(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.
(2) The COR will complete appropriate documentation to record the complaint.
(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.
(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.
(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.
(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.
(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.
(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.
SECTION 2 – CONTRACT CLAUSES
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018)
AND (DEVIATION 2017 02) (JUNE 2017), is incorporated by reference (see SF-1449, Block 27A).
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items (OCT 2018) and (Deviation 2017-02) (June 2017)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).
__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).
__ (5) [Reserved].
__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).
X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).
__ (10) [Reserved].
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__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.
657a).
__ (ii) Alternate I (Nov 2011) of 52.219-3.
__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.
657a).
__ (ii) Alternate I (Jan 2011) of 52.219-4.
__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).
__ (ii) Alternate I (Nov 2011).
__ (iii) Alternate II (Nov 2011).
__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).
__ (ii) Alternate I (Oct 1995) of 52.219-7.
__ (iii) Alternate II (Mar 2004) of 52.219-7.
__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).
__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).
__ (ii) Alternate I (Nov 2016) of 52.219-9.
__ (iii) Alternate II (Nov 2016) of 52.219-9.
__ (iv) Alternate III (Nov 2016) of 52.219-9.
__ (v) Alternate IV (Nov 2016) of 52.219-9.
__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).
__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).
__ (20) 52.219-16, Liquidated Damages.Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).
__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).
__ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C.
632(a)(2)).
__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).
__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).
__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
X (26) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).
__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).
__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).
__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).
__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).
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