RFQ_19RS5018Q0028_Drapes_Emb_Moscow_final.pdf

June 27, 2018

To: Prospective Offerors Subject: Request for Quotations (RFQ) Number: 19RS5018Q0028

Drapes Manufacturing and Installation Services for Embassy Moscow

The Embassy of the United States of America in Moscow is soliciting quotations for a qualified contractor to provide drapes manufacturing and installation services for the Embassy housing units.

Quotations are due on or before 4:00PM Moscow time on July 30, 2018 and must be hand-delivered to the following address:

Attention: Contracting Officer Embassy of the United States of America Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation 121099

The offerors should notify the contact listed in Block 7.A of Standard Form 1449 on page 3 of this solicitation to arrange receipt of the offer.

All quotes are to be submitted in a sealed envelope addressed to the Contracting Officer and marked "Quotation 19RS5018Q0028 Enclosed." Late quotes will NOT be accepted and will be considered non-responsive. Quotes submitted electronically (e-mail) will NOT be accepted.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit and a pre-proposal conference for this project are scheduled for 11:00 AM Moscow time on July 18, 2018 at the Embassy address listed above. All interested offerors are invited to attend and must request access at least 24 hours in advance.

Sincerely, Jason Haskins

Jason Haskins Contracting Officer

Embassy of the United States of America

Moscow, Russia

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19RS50180028, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19RS50180028, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

E. SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR7323703

PAGE

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19RS5018Q0028

6. SOLICITATION ISSUE DATE

6/27/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Yulia Mukhina

b. TELEPHONE NUMBER(No collect calls)

+7(495)728-5000 x5233

8. OFFER DUE DATE/ LOCAL

TIME

4:00PM – 7/30/2018

9. ISSUED BY CODE 19RS50 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

GSO Contracting Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 19RS50 16. ADMINISTERED BY CODE 19RS50

Contracting Officer Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099

Contracting Officer Embassy of the United States of America in Moscow

Moscow, Russian Federation, 121099

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center Embassy of the United States of America in Moscow Bolshoy Devyatinsky Pereulok, 8 Moscow, Russian Federation, 121099

CODE 19RS50

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Drapes Manufacturing and Installation Services for Embassy Moscow

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPY TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.21

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19RS5018Q0028

PRICES, BLOCK 23

1.0 PRICES, CONTRACT TERM AND PERIOD OF PERFORMANCE

1.1 Prices

The Contractor shall provide drapes manufacturing and installation services for the residential properties owned, leased, or managed by the Embassy of the United States of America in Moscow.

The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per unit of service that has been satisfactorily performed.

1.1.1 Firm fixed unit prices for the BASE YEAR of the contract are:

Description of materials and services to be provided

Unit of Measure

Price per unit, RUB/$

Estimated quantity

Total estimated price, RUB/$

1 Basic fabric (similar to "Vienna", beige or similar in color) Square meter 10,000

2 Lining fabric (similar to Classic Saten, beige or similar in color)

Square meter 5,000

3 Blackout fabric (98-100% opacity, to match the basic fabric in color)

Square meter 5,000

4 Tulle Voile (similar to Champagne, beige or white)

Square meter 10,000

5 Tailoring and hanging of drapes* Square meter 10,000

6 Tailoring and hanging of tulle* Square meter 10,000

Drape holders production and mounting (drape holders similar to aluminum KC Π

- type profile)

Square meter

Jalousie production and mounting (horizontal LUX aluminum jalousie with tension cords; similar to "Venus")

Square meter

VAT, RUB/$

BASE YEAR TOTAL, INCLUDING VAT, RUB/$

*unruffled drapes/tulle measurements

Contract Minimum: during the contract period, the Government shall place orders for a minimum of 10,000 US Dollars. This is the contract minimum for this period of performance.

Contract Maximum. The amount of all orders shall not exceed 350,000 US Dollars. This is the contract maximum for this period of performance.

1.1.2 Firm fixed unit prices for the OPTION YEAR ONE of the contract are:

Unit of Measure

Price per unit, RUB/$

Estimated quantity

Total estimated price, RUB/$

1 Basic fabric (similar to "Vienna", beige or similar in color)

Square meter 10,000

2 Lining fabric (similar to Classic Saten, beige or similar in color)

Square meter 5,000

3 Blackout fabric (98-100% opacity, to match the basic fabric in color)

Square meter 5,000

4 Tulle Voile (similar to Champagne, beige or white)

Square meter 10,000

5 Tailoring and hanging of drapes* Square meter 10,000

6 Tailoring and hanging of tulle* Square meter 10,000

Drape holders production and mounting (drape holders similar to aluminum KC Π

- type profile)

Square meter

Jalousie production and mounting (horizontal LUX aluminum jalousie with tension cords; similar to "Venus")

OPTION YEAR ONE TOTAL, INCLUDING VAT, RUB/$

10,000 US Dollars. This is the contract minimum for this period of performance.

Contract Maximum. The amount of all orders shall not exceed 350,000 US Dollars. This is the

1.1.3 Firm fixed unit prices for the OPTION YEAR TWO of the contract are:

Unit of Measure

Price per unit, RUB/$

Estimated quantity

Total estimated price, RUB/$

1 Basic fabric (similar to "Vienna", beige or similar in color)

Square meter 10,000

2 Lining fabric (similar to Classic Saten, Square meter 5,000 beige or similar in color)

3 Blackout fabric (98-100% opacity, to match the basic fabric in color)

Square meter 5,000

4 Tulle Voile (similar to Champagne, beige or white)

Square meter 10,000

5 Tailoring and hanging of drapes* Square meter 10,000

6 Tailoring and hanging of tulle* Square meter 10,000

Drape holders production and mounting (drape holders similar to aluminum KC Π

- type profile)

Square meter

Jalousie production and mounting (horizontal LUX aluminum jalousie with tension cords; similar to "Venus")

OPTION YEAR TWO TOTAL, INCLUDING VAT, RUB/$

10,000 US Dollars. This is the contract minimum for this period of performance.

Contract Maximum. The amount of all orders shall not exceed 350,000 US Dollars. This is the

1.1.4 Grand Total of Base and All Option Years, RUB/$ Price, pre-VAT, RUB/$

Base Year Total

Option Year 1 Total

Option Year 2 Total

Total- Base and All Option Years, excluding VAT

Total VAT for Base and All Option Years

Grand Total- Base and All Option Years, including VAT

1.2 Value Added Tax: Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

1.3 OFFERS AND PAYMENT IN US DOLLARS – U.S. firms are eligible to be paid in U.S.

Dollars. U.S. Firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A

U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS – Any firm, which is not a U.S. firm, is a Foreign Firm. Foreign Firms are allowed to submit their quotes in U.S. Dollars. If a Foreign firm quoted its prices in local currency, the Government shall make payment in local currency. If a Foreign Firm quoted its prices in U.S.

Dollars and did not possess a license to receive payments in U.S. Dollars, the Government shall make payments in local currency (Russian Rubles) in accordance with the Central Bank of Russia official exchange rate on the day the payment is processed by the Financial Management Office of the U.S. Embassy Moscow.

1.4 CONTRACT TERM

The term of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with two, one-year options to renew. The initial term includes any transition period authorized under the contract.

1.5 PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

RFQ NUMBER 19RS5018Q0028

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2.0 SCOPE OF WORK

The purpose of this indefinite-delivery indefinite-quantity contract is to provide professional services, labor force, materials and tools necessary to perform drapes manufacturing and installation at residential properties owned, leased or managed by the Embassy of the United States of America in Moscow.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

2.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within ten days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

2.2 Safety and Work Site Protection

2.2.1 The Contractor assumes absolute responsibility and liability for personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services required under this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

2.2.2 The Contractor shall provide employees with and require the use of safety equipment, personal protective equipment and devices necessary to protect the employee and shall ensure safety procedures are followed.

2.2.3 The Contractor shall provide a proper protection to areas around and on a work site, shall follow safety rules and general rules of behavior when performing works in vacant make ready and especially occupied premises.

2.2.4 The Contractor shall keep the project area cleaned and remove debris from the project site.

Loitering around the project site is not permitted.

2.2.5 The Contractor shall be responsible for protecting Landlord’s and U.S. Government property on site from damage, scratch, dust, water, fire or theft and ensure caution to prevent accidents caused by various work. The Contractor shall be responsible for repairing and/or replacement of any Landlord or U.S. Government facility or areas damaged or affected by the execution of works at no additional cost to the Embassy.

2.2.6 The Contractor’s operations may not cause disruption of site activities. The Contractor’s operations shall not generate disagreeable environmental effects including the emission of noise, fumes or other emanations. Construction debris shall be monitored at all times. Visual or audible disturbances shall be kept to minimum, and any work progress which might cause such disturbances shall be discussed with COR in advance.

2.2.7 The Contractor shall immediately report each accident, irrespective of severity, to the Contracting Officer’s Representative.

2.3 Types of Services

2.3.1 Services to be provided shall include:

a. removal and disposal of old draperies;

b. dismantling and disposal of old drape holders and jalousies;

c. measuring windows for production of drapes, tulles, drape holders and jalousies;

d. tailoring of draperies;

e. production and mounting of drape holders and jalousies;

f. delivery of drapes, drape holders and jalousies to project site;

g. ironing and installation of drapes and tulle;

h. warranty service for drapes, tulles, drape holders and jalousies for the period of 2 years;

i. small repairs of the previously installed drapes.

See Section 2.5 for Work Specifications description.

2.3.2 Ordering Procedure

2.3.2.1 The Contractor shall be required to perform a pre-installation survey of the project site to take necessary measurements in order to draft a detailed cost estimate of the materials and services required to manufacture and install drapes, tulles, or jalousies using the fixed per unit contract prices. The Contractor shall have two (2) working days from receipt of notification from the COR to perform the pre-installation survey. The cost of these pre-installation surveys shall be at no additional cost to the government.

2.3.2.2 It shall be clear to the Contractor that replacements of drapes, drape holders and jalousies shall NOT be anticipated for every unit. The COR shall determine the exact type and volume of works for every project.

2.3.2.3 The cost estimate for the project (one or more housing units) shall be submitted to the COR within two (2) working days after the survey is done. Upon receiving the Contractor’s estimate, the CO will issue a written Task Order to the Contractor which will authorize the execution of work for that particular project.

2.3.2.4 The Contractor shall remove and dispose of old drapes/drape holders/jalousies and any other debris produced during the work. The exact project start date and time shall be coordinated with the COR.

2.3.2.5 The Contractor shall complete all manufacturing of drapes, drapery holders and jalousies within ten (10) working days from the date the Task Order is issued. A time extension for execution of the order may be given by the written modification signed by the Contracting Officer. The Contractor must notify the COR about any required extensions in writing three (3) working days prior to the deadline.

2.3.2.6 Delivery and installation of new drape holders shall be coordinated with the COR. As a rule, this job is performed after painting during make ready process and shall be executed within one

(1) working day upon receipt of the order.

2.3.2.7 Delivery and installation of new drapes and jalousies shall be coordinated with COR. As a rule, these jobs are performed after all make ready works and clean up services are completed, and shall be executed within one (1) working day.

2.3.2.8 The COR shall perform acceptance of works; in case of any discrepancies the Contractor shall remove them within a reasonable period of time and at no additional cost for the Embassy.

2.4 MATERIAL SPECIFICATIONS

The Contractor shall provide materials under the contract according to the following specifications:

2.4.1 Basic Fabric

Width: 2.8-3m (118’’) Color: Natural Contents: 100% Polyester Fabric Weaver: Silk/Faux Silk Design: Solid Fabric Type: Lightweight drapery weight Machine wash cool delicate, line dry, iron wrong side only.

2.4.2 Lining Fabric

Width: 2.8-3m (118’’) Color: Natural/Light Contents: 100% Polyester Design: Solid Fabric Type: Lightweight drapery weight Machine wash cool delicate, line dry, iron wrong side only.

2.4.3 Blackout

Width: 1.4-3m (118’’) Color: Natural Contents: 100% Polyester or 70% Polyester 30% Cotton Fabric Weaver: Blackout 98%-100% opacity/density Design: Solid Fabric Type: Medium weight Machine wash cool delicate, line dry, iron wrong side only or.

2.4.4 Tulle

Width: 2.8-3m (118’’) Color: Natural/Light Contents: 100% Polyester Fabric Weaver: Sheer Design: Solid Machine wash cool delicate.

2.4.5 Drape holders

Material: Metal bar (aluminum Π-shape) Color: White Supplies: Brackets and retractor units

2.4.6 Jalousie

Material: Metal Color: White Supplies: Tension cords

2.5 WORK SPECIFICATIONS

2.5.1 The Contractor shall tailor DRAPES according to the following specifications:

a. use basic and blackout fabrics for drapes installed in Bedrooms;

b. use basic and regular lining for drapes installed in Dining and Living rooms;

c. use a ruffle coefficient 3.0;

d. use threefold pleat for making drape tape;

e. tuck the ground edge of basic fabric by 5cm+15cm;

f. tuck the side edges of drapes by 6.5cm;

g. tuck the ground edge of lining by 5cm+5cm;

h. use weighting material in the lower part of side seams;

i. make two sheets per window if a drape holder is longer than 130cm;

j. make one sheet per window if a drape holder is shorter than 130cm.

2.5.2 The Contractor shall tailor TULLES according to the following specifications:

a. use a ruffle coefficient 3.0;

b. use pencil-thick tape;

c. tuck the ground edge by 1cm+1cm;

d. tuck the side edges by 1cm+1cm;

e. make two sheets per window if a drape holder is longer than 130cm;

f. make one sheet per window if a drape holder is shorter than 130cm.

2.5.3 The Contractor shall HANG drapes and tulle according to the following specifications:

a. iron drapes and tulle before hanging by using professional steam iron; the drapes and tulle shall be ironed either directly or be requested to be delivered ready for installation on site (TBD by the COR);

b. ensure two sheets of drapes or tulles entirely cover the window;

c. ensure two sheets of drapes cover the side gaps between the drape holders;

d. ensure the lower edge of a drape or tulle is 1 cm above the floor or heater/radiator;

e. use metal or plastic hooks which will provide sufficient durability.

2.5.4 The Contractor shall ASSEMBLE AND MOUNT DRAPE HOLDERS according to the following specifications:

(a) drape holders shall be installed in such a way as to provide smooth and reliable movement of drapes and tulle;

(b) COR shall identify position for installation of drape holders for every project; depending on technical characteristics drape holders may be mounted:

- to a ceiling and centered at the window wherever it is possible and reasonable

- if fixed to a wall, a drape holder shall be placed about 15cm above the upper edge of the window

- it may be required that drape holders be mounted inside a window opening

(c) a drape holder shall stretch out 10-20cm on each side of a window;

(d) brackets shall be installed 60-70cm apart along the entire length of a holder.

2.5.5 The Contractor shall ASSEMBLE AND MOUNT JALOUSIES according to the following specifications:

a. jalousies shall be installed in Kitchens and Laundry rooms;

b. jalousies shall be mounted either on a window frame or on a wall or a ceiling depending on technical possibilities and common sense; the exact method shall be discussed prior to installation with

COR;

c. jalousies must be post-1995 models.

2.6 WORKLOAD

The Contractor shall take into consideration when providing services and materials that approximately 80% of all work will have to be performed during summertime.

The Embassy housing pool consists of apartments with the following characteristics:

(a) Total number of windows in houses vary from 3 to 17 (widths and heights vary).

(b) Number of windows in bedrooms in houses vary from 1 to 9 (widths and heights vary).

(c) Number of windows in Living-Dining rooms vary from 1 to 7 (widths and heights vary).

(d) Number of windows in auxiliary rooms (Kitchens and Laundry rooms) varies from 1 to 2.

Spaso House and Town House #1 are considered special projects.

2.7 KEY POLICY

The following policies are to be followed concerning issuance of keys to apartments.

2.7.1 APARTMENTS ON THE COMPOUND (NEC):

a) a Housing representative provides access and escort to NEC apartments;

b) in case the Contractor is granted Contractor’s access to the Compound, it will be provided with a combination from a secure lock box.

2.7.2 ROSINKA: Secure lock boxes are installed for every make ready unit. The Contractor will be provided with a corresponding lock combination.

2.7.3 CITY & POKROVSKY HILLS: The Contractor shall obtain an apartment key from a Housing representative and shall return it back by COB the same working day on a daily basis.

3.0 MANAGEMENT AND SUPERVISION

3.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff and will be available at all times during the contract performance hours.

The Contractor shall provide the Contracting Officer with names and telephone numbers of supervisory personnel assigned to handle contract performance issues at least 5 days prior to the start of the contract resulting from this solicitation.

3.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the timeframe to perform the service.

3.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

3.4 The contract does not provide for any overtime to complete the schedule of work described in this solicitation. Should the COR determine that the work requires extra resources and labor outside of what is proposed to complete the task, the contract will be modified to address these additional costs.

4.0 LOCATIONS AND WORKING HOURS

The working hours shall either be 9:00AM to 19:00 or 10:00 to 17:00 (depending on residence location) Mondays through Fridays except for the holidays identified in “Observance of Legal Holidays and Administrative Leave”. See the table below for working hours per location. The Contracting Officer may approve other hours if the Contractor gives at least 24 hours advance notice. The Contractor-initiated changes in work hours will not be a cause for a price increase.

RESIDENCE

LOCATON

WORKING

HOURS COMMENTS

NEC 09:00-19:00

Mondays through Fridays except for holidays identified in “Observance of Legal Holidays and Administrative Leave”

CITY 10:00-17:00

Mondays through Fridays except for holidays identified in “Observance of Legal Holidays and Administrative Leave”

POKROVSKY

HILLS 10:00-17:00

Mondays through Fridays except for holidays identified in “Observance of Legal Holidays and Administrative Leave”

ROSINKA 09:00-19:00

Mondays through Fridays including holidays and weekends if time is of the essence; holiday and weekend work hours shall be approved by COR prior to beginning of work and are not subject to cost increase or requests for additional reimbursement

When the Government has accepted any time schedule, this acceptance shall be binding to the Contractor. The completion date is fixed and may be extended only by a written contract modification contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1) Extend the completion date or obligate the Government to do so;

(2) Constitute acceptance or approval of any delay, or

(3) Excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

6.0 PERSONNEL

6.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

6.2 Standard of Conduct.

6.2.1 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.2.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

6.2.3 Intoxicants and Narcotics. The Contractor shall prohibit its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

6.2.4 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• unauthorized use of Government property, theft, vandalism, or immoral conduct;

• unethical or improper use of official authority or credentials;

• security violations; or,

• organizing or participating in gambling in any form

6.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

6.4. Personnel Security

6.4.1 After award of the contract, the Contractor shall within 5 calendar days provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take up to 30 days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Copy of the passport

6.4.2 The Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

7.0 MATERIALS AND EQUIPMENT

A. The Contractor shall provide all fabrics to be used for tailoring of drapes and tulles, for production and assembling of drape holders and jalousies. The cost of fabrics and materials shall be included in the prices section and separately priced.

B. The Contractor shall provide all necessary supplies, tools and equipment including measuring tools, hand drills, mounting supplies for drape holders and jalousies, plastic or metal hooks for drapery, plastic retractors and brackets, ladders, steam irons, ironing boards necessary to perform the work.

8.0 GOVERNMENT FURNISHED PROPERTY AND UTILITIES

8.1 The Government shall supply free of charge the temporary power and water supply for installation purposes. The Contractor shall obtain COR’s approval for use of utilities prior to start operations. Any additional needs must be approved by COR in advance. No phone service shall be provided on site.

8.2 No Government property, materials, or utilities not mentioned in Paragraph 8.1 will be furnished for performance under the contract.

9.0 INSURANCE

9.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

9.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence $20,000.00 Cumulative $100,000.00

2. Property Damage stated in U.S. Dollars:

Per Occurrence $20,000.00 Cumulative $100,000.00

9.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

9.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

9.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

9.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

9.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

9.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the required insurance prior to beginning of work under the contract. The Government may rescind or terminate the contract if the Contractor fails to timely submit valid and current insurance certificates identified above.

10.0 LAWS AND REGULATIONS

10.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

10.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

11.0 DELIVERABLES

The following items shall be delivered under this contract:

Item Description Due Recurring Frequency

1 Samples of fabrics to be provided under the contract

Along with the quote by the quote submittal deadline N/A

2 List of personnel 5 calendar days after the contract award

When there is a change in personnel

Name and telephone numbers for the company supervisory personnel managing this contract

5 days prior to the beginning of work When there is a change in supervisory personnel

4 Certificate of insurance (see Section 9)

Prior to beginning of work under the contract

When Contractor’s policy changes or expires

12.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all services set forth in the scope of work.

2 through 10

All required services are performed and no more than one

(1) customer complaint is received per month.

12.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.2 STANDARD. The performance standard is that the Government receives no more than one (1) complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2 – CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JAN 2017),

is incorporated by reference (see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and

108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

x (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

x (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

x (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Jul 2013) (41 U.S.C. 2313).

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__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov

2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C.

637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

x (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O.

13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

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__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496).

x (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and

E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).