MINUTES_OF_PRE-PROPOSAL_(LIFE_-_Final)-POSTING.pdf

MINUTES FROM PRE-PROPOSAL CONFERENCE

OF 26 MARCH 2018

RFQ No. 19RP3818R0010

Group LES Life Insurance

Introduction

Procurement Agent, Bernadette Legayada welcomed all attendees and chaired the pre-proposal conference. Other

USG Representatives were from the Human Resources Office, Cherry Larsen, Noemi Baylon, Des Sanchez, and

Contracting & Procurement, Belle Mecabalo were also present and introduced themselves at the start of the conference.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1) SF-33 cover sheet

2) Section B – Price

3) Section C – Description/Specification/Work Statement

4) Section F – Deliveries or Performance

5) Section G – Contract Administration Data

6) Section H – Special Contract Requirements

7) Section I – Contract Clauses

8) Section J – List of Exhibits/Attachments

9) Section K – Representations, Certifications, and other Statements of Offerors

10) Section L – Instructions, Conditions and Notices to Offerors

11) Section M – Evaluation Factors for Award

OTHERS

The offerors were also reminded of the following:

1) Deadline for submission of offers is on or before 4PM of 16 April 2018, at the C&P Office or at the Harrison

Gate. No offers will be accepted after 4PM.

*Note: Amendments 0002, 0003 and 004 were subsequently issued to extend the due dates. Amendment

0004 has the latest due date and was posted on May 18, 2018.

2) Value Added Tax (VAT) – VAT shall not be included in the firm fixed price as it is not applicable to this contract.

3) 52.222-50 Combating Trafficking in Persons. As discussed by the Contracting Officer, the USG has a zero tolerance policy. Every instance of trafficking will be examined and could result in termination of employees or subcontractors, suspension of contract payments or contract terminations.

4) FAR52.204-7, System for Award Management – The Contractor should have an active registration to be eligible for award.

- To register in SAM please go to www.sam.gov or refer to the attached quick guide

- A video guide has also been provided in our website on the link below:

- https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/

5) The written questions and answers was posted on FBO on May 18, 2018.

http://www.sam.gov/ https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/

RFQ No. 19RP3818R0010 Group LES Life Insurance

Conclusion

All questions and answers, minutes of the meeting and amendments (if any) will be posted on the FBO website. Also, it should be noted, although questions were received during the Pre-Quotation conference, no answers were provided.

The discussion concluded and attendees were thanked for their presence and expression of interests in serving the

U.S. Government. The meeting was adjourned.