19RB1020R0001 Questions and Answers January 14, 2020.pdf
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- Attached to
- Q&A as of January 14, 2020- Grounds keeping services at the new embassy compound in Belgrade, Serbia
- Solicitation number
- 19RB1020R0001
- Issued by
-
Department of State US Embassy Belgrade
About this file
This document contains questions and answers regarding solicitation 19RB1020R0001 for grounds keeping services at the U.S. Embassy in Belgrade, Serbia. The solicitation requires maintenance of approximately 8,000 square meters of grass, shrubbery, garden areas, trees, and related landscape elements as well as 11,000 square meters of roadways and parking facilities. Key details include: the contractor can organize worker shifts and only one supervisor is required; recycling of lawn and tree debris is recommended but not mandatory; the government will provide a forklift and cover its maintenance and fuel costs; delays in provision of government furnished pesticides are the responsibility of the contracting officer; and subcontracting is allowed except for temporary additional services.
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Text version
U.S. Embassy Belgrade, Serbia Solicitation 19RB1020R0001
Grounds keeping services Questions & Answers
As of January 14, 2020
1. Question: (C.6. PRUNING) Since the trimming and pruning is a demanding work and the Embassy garden is quite big with different plants, is difficult to determine the price if we don't have a plan. We need a thorough plan and plant trimming shape.
Answer: All requirements regarding the trimming and pruning are stated in section C.6 of the solicitation.
2. Question: (J.4 EXHIBIT C GOVERNMENT FURNISHED PROPERTY (GFP)) Who covers the costs for the fuel and the repair of the machines provided by the Embassy (Forklift and Machine 414)?
Answer: The Outdoor Walk Behind Floor Sweeper (Green Machine 414) was removed via issuance of Amendment One from solicitation Section J.4 EXHIBIT C GOVERNMENT FURNISHED PROPERTY (GFP). The Government will cover all costs regarding the maintenance and fuel for the forklift. The Contractor will be liable for any damage or mishandling of this equipment.
3. Question: (C.4 MANAGEMENT AND SUPERVISION) Can worker team be divided into two groups? For example 4 workers from 07:00 to 15:00 and another two workers from 09:00 to 17:00. In that case, can the supervisor be present for 8 hours or two supervisors are necessary?
Answer: The Contractor can organize works in shifts, only one supervisor is required.
4. Question: (C.8. RECYCLED MATERIALS) Is the recycling of lawn and tree debris obligated and do you have determined area for compost disposal or not?
Answer: The recycling of lawn and tree debris is not mandatory but it is recommended. If Contractor choose not to recycle lawn and tree debris he will have to organize disposal from the site without the use of City garbage containers.
5. Question: (J.4 EXHIBIT C GOVERNMENT FURNISHED PROPERTY (GFP)) What happens if the Embassy does not provide pesticides on time or does not provide at all and who shall be responsible for the delay?
Answer: Delays to any GFP are the responsibility of the government and the contracting officer will notify the contractor accordingly.
6. Question: Since Outdoor Walk Behind Floor Sweeper Tennant (Green Machine 414) is removed from the J.4 Exhibit C list of Government Furnished Property, what happens with the section C.14.1? Does the contractor have to provide the machine?
Answer: Section C.14.1 in the solicitation remains unchanged. Issued Amendment One revised paragraph J.4, Exhibit C. The government will provide the forklift.
7. Question: Is this contract open to the work being performed by subcontractors provided they meet the requirements stated in the contract?
Answer: There is no prohibition for the contractor to subcontract the work except for temporary additional services (paragraph C.15).
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