19RB1020Q0013 Questions and Answers as of July 23 2020.pdf

U.S. Embassy Belgrade, Serbia

Solicitation 19RB100Q0013

Janitorial Services at U.S. Embassy Belgrade, Serbia

Questions & Answers

As of July 23, 2020

1. Question: Is this a new contract or is there a current incumbent?

Answer: There is a current incumbent, Gradjevinar GLU d.o.o., Belgrade.

2. Question: What is the current contract number?

Answer: SRB10015C0005

3. Question: What was the spend in the previous year on this contract?

Answer: $120,200.00

4. Question: What is the square footage or acreage of the area we will be responsible for?

Answer: See continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, 4.0 Locations For Janitorial Services.

5. Question: Reference to scope of work 2.2 periodic cleaning requirements: please clarify at which frequency these services are required?

Answer: These are weekly cleaning requirements.

6. Question: Reference to scope of work “2.9 The Contractor shall provide transportation services for his staff to and from the NEC as well as to and from other serviced locations when needed.“ Please clarify where is NEC states in this clause?

Answer: “NEC” is the New Embassy Compound located at the Blvd. kneza Aleksandra

Karadjordjevica 92 in Belgrade.

7. Question: Does the Government provide office space for the contractor on site?

Answer: Yes, storage and changing space is available.

8. Question: Please provide a list of furniture in the swimming pool deck.

Answer: 10 deck chairs, 4 tables, 10 chairs and 5 sun umbrellas.

9. Question: Please provide the number of window blinds.

Answer: 154.

10. Question: Please provide the number of kitchenettes?

Answer: There are 7 kitchenettes.

11. Question: Please provide historical data on the average usage of hand soap, toilet paper and paper towel (annual or monthly).

Answer: These supplies are the contractor’s responsibility, we do not have access to this information.

12. Question: Are the current personnel working part of a collective labor agreement? If yes, can we get a copy of the current agreement (CLA)?

Answer: We don’t know if the current contractor’s staff are on a CLA.

13. Question: Please provide the number of trash bins and their capacity in each building.?

Answer: There are 250 trash bins of 20 liters capacity and 25 bins of 50 liters capacity.

14. Question: Can you provide the total number of personnel working at the embassy so that we could make an assumption on the use of consumable items?

Answer: This is sensitive information which we cannot provide.

15. Question: Please provide the number of desks and office furniture in the building.

Answer: This is sensitive information which we cannot provide.

16. Question: Please provide historical data on the amount of waste generated in these buildings.

Answer: Daily two 1,100 liter capacity trash containers and three times per week one 1,100 liter container with recyclables. .

17. Question: Does the contractor have any responsibility on the cleaning and maintenance of the swimming pool?

Answer: No, just the deck and furniture around it.

18. Question: Please provide size of the swimming pool deck.

Answer: The size of the swimming pool deck is 380 square meters.

19. Question: Please provide the number of towel dispensers and hand soap dispensers on site.

Answer: There are 43 soap dispensers and 48 paper towel dispensers.

20. Question: Who will be responsible for the cleaning of windows that are not on the ground level?

Answer: Window cleaning services above ground level will be contracted separately.

21. Question: How many floors is each building?

Answer: The main chancery building has 4 floors and all other buildings are on ground level.

22. Question: Do we need to hire crane and related equipment for the cleaning of exterior windows?

Answer: No.

23. Question: Are the following locations part of the daily cleaning plan?

• Guard booth CMR Main Gate

• Guard booth CMR 2 Pool Gate

• Guard booth DCR

• Guard booth Banovo brdo

• Warehouse

Answer: Yes.

24. Question: Is the CMR swimming pool cabana on the daily cleaning plan throughout the year?

Answer: Yes.

25. Question: Is it the contractor’s obligation to supply the following consumables:

• Umbrellas bags

• Shredder bags

• Wipes for gym?

Answer: No.