19PL9024Q0021_Attachment 6_ Statement of Work.docx

Patio Annex rehab project

U.S. DEPARTMENT OF STATE

OBO FACILITIES MAINTENANCE DIVISION

STATEMENT OF WORK

1. BACKGROUND AND PURPOSE

a. The U.S. Embassy in Warsaw, Poland has a requirement to renovate Patio Annex terrace including front porch, slope to the upper parking lot and stairs to the lower and upper parking, trench as a general rehab of them at Compound, Annex building. This general rehab project requires a qualified engineer and/or technicians to perform a replacement/installation according to both EU and US standard industry practices. General areas include electrical, mechanical, plumbing, carpentry, masonry, etc.

2. GENERAL REQUIREMENTS

a. The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this Statement of Work. The Contractor shall be responsible for hiring labor and equipment vendors and shall follow security and safety protocol as directed by the U.S. Embassy.

b. Contractor shall provide the U.S. Embassy with a proposed schedule and a list of personnel requiring access to any property under the control of the USG.

c. Government furnished parts (if required):

The U.S. Embassy does not provide the contractor’s employees with hygienic and sanitary facilities, nor does it offer the space for hygienic meals consumption and hygienic storage of private and work clothing.

d. The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance the Patio Annex General Rehab project, including final cleanup of the premises, within the contract period specified.

e. Project Completion: Furnish surplus materials, one copy of maintenance and operating information, and catalog cuts of all items installed.

f. Listing of references for similar sized and complex projects of the last 5 years.

3. SCOPE OF WORK

a. The Contractor shall be required to survey existing conditions to field verify dimensions, and to prepare reports, bills of materials, quality control schedules, shop submittals with anchoring details, and construction costs. These documents shall provide the necessary interfaces, coordination, and communication among the Embassy, OBO, and Contractor for the renovation work of terrace, porch, and stairs as below:

b. Before starting demolition work, all necessary safety measures, such as marking and fencing off the work area, must be carried out.

c. Prior to starting the work, the Contractor will inspect the external characteristics of the delivered batch of slabs. New granite tiles that are found to be defective and damaged - in particular, chipped tiles edges - are not allowed. Any such element must be replaced with an undamaged element.

d. Terrace:

i. Remove and disposal all existing layers to the structural concrete deck. Scrape existing deck to a smooth, clean concrete surface. Perform all necessary repairs of cracks, detached concrete slab, protect visual bar with anticorrosion paint.

ii. Granite Tile: not less than 600 x 600 x 30 mm precast tile, minimum 20,670kN/m2 (3,000 psi), color and stone peddle non-slip finish top surface, straight edges, and corners. Color and structure to be approved by COR. Steps – 60 cm, color the same as tiles.

iii. Tile Base: 100 x 600 x 30 mm precast tile, mitered corners.

iv. Mortar Bed: Portland Cement and sand slurry, 1:5 mixture, ANSI A108.1A: Installed wet.

v. Reinforcement: Welded steel 9 gage wire fabric 150 mm x 150 mm

vi. Separation Sheet: 0.5mm (20 mil) polyethylene sheeting

vii. Membrane: 2 plies 4.5 mm smooth face modified bitumen, polyester or fiberglass reinforced

viii. Base Flashing: 2 plies 4.5 mm smooth face modified bitumen concealed with tile base.

ix. Metal Flashing: brown aluminum

x. Drain Flashing: 20 kg/sm copper-bearing sheet lead.

xi. Deck Primer: Asphalt, ASTM D41

xii. Existing Concrete Structural Deck: Confirm 300 mm thickness & max loading.

xiii. Installation details:

xiv. Lightweight Concrete Sloping Slab:

1. Contractor shall submit shop drawings prior to placement of lightweight insulating concrete. Drawings shall give thickness of lightweight insulating concrete throughout the terrace area, as well as the slope to drain pattern.

2. Execution of the bonding/contact layer on a clean surface free of dirt, grease, bitumen, and loose particles. All existing coatings must also be removed.

3. New Lightweight Concrete Sloping Slab: 20mm/meter slope to drain.

4. Cement: Portland cement conforming to Type I as defined by ASTM C150.

5. Aggregate: Vermiculite concrete aggregate conforming to ASTM C332 such as NVS Concrete Aggregate manufactured by Simplast, Inc.

6. Foam: “Pregenerated aqueous foam” to be entrained into the cement mix.

7. Mix cement and pre-generated foam or aggregate in a 1:3:5 to 1:6 mix ratio design, or as recommended by manufacturer, with water to achieve a wet density ranging from 608 to 768 kg/m3 (38 to 48 pcf)) resulting in a minimum dry density of 480 to 608 kg/m3 (30 to 38 pcf) and minimum compressive strength of 1.38Mpa (200psi).

xv. Modified Bitumen Membrane Installation:

1. Apply asphalt primer to entire deck surface at 0.4 liters/square meter and allow to dry.

2. Shingle membrane in proper direction to shed water.

3. Torch-apply by heating membrane in accordance with manufacturer's recommendation to achieve continuous edge flow and complete bond or adhere membrane with approved mastic adhesive.

4. Overlap sides minimum 3 inches (75 mm) and end laps minimum 6 inches (150 mm).

5. Extend modified bituminous sheet to 2 inches (50 mm) at perimeter.

6. Extend perimeter vertical multiple ply flashing a minimum of 6 inches (150 mm) onto modified bituminous sheet roofing.

7. Install second ply of modified bitumen in similar fashion. Stagger top ply of modified 18” from bottom ply laps.

8. Where roof accessories are set on modified bituminous sheet roofing, set metal flanges on a secondary sheet of membrane and seal with bead of roofing cement.

9. Fire extinguishers shall be always kept on site during torch applied membrane installations.

10. Maintain a fire watch for at least one hour after the last roof torch has been extinguished.

xvi. Insulation

1. Install new insulation XPS boards in accordance with manufactures recommendations, thermal conductivity 0,30-0,34 W/m2K, pressure-resistant min 300kPa.

xvii. Plaza Deck Membrane Terrace Placement:

1. Layout and polyethylene separation sheet over the insulation and allow to lay flat. Cut and fit polyethylene sheeting to perimeter and penetrations. Overlap adjacent sheets at ends and sides so laps are in the direction of the water flow. Overlap the end joints of the wire fabric.

2. Install lightweight mortar bed (not less than 40mm) over the separation sheet and install the wire fabric 100 mm. Install welded wire fabric to lay within middle of setting bed. Apply flexible sealing mortar. Install tiles on the mortar bed (2-8mm) while still wet. Cut tiles with masonry saw and place as necessary. Unless the manufacturer specifies otherwise grout tile joints 24 hours after installation, caulk control joints 48 hours after installation. Grout suitable for surfaces with high mechanical loads.

e. Paving/Sidewalk:

i. Replace existing granite tiles and level the substrate.

ii. Removal and disposal of existing granite tiles and substrate.

iii. Checking, cutting and removal of the roots of trees.

iv. Deliver, prepare, and filling of a new substrate, including compacted concrete aggregate of approximately 5 cm (not to exceed 5.5 cm) and a mixture of sand and cement.

v. Deliver and install new flamed granite tiles (contractor arranges the transport and unloading). Color to be approved by COR.

vi. Deliver and install the new edged stones/curbs. (Contractor arranges the transport and unloading). Type, size, and color to be approved by COR. Examples: See Woziwody 9 and 11 paving stone and driveway/walkway.

vii. On straight sections, the width of the joints should be up to 0.8 cm. The joints between the slabs, after cleaning, should be filled with cement-sand mortar to the full thickness of the slab.

f. Stairs:

i. Removal and disposal of existing granite slabs, repair of the substrate, application of flexible sealing mortar (front porch stairs), and installation of the new granite tiles (60 cm long) ensuring the stairs dimensions meet the technical standards for building and their placement.

g. Additional equipment:

i. Doormats: Deliver and install two aluminum doormats with dimension 1x2m and 1,2x1,2m.

ii. Ice melt heating system: Deliver and install electric heating system together with temperature and moisture sensors on walkways, stairs, terrace, porch: area – 127m2.

iii. Balustrade: Dismantle the balustrade and secure the area during the work. Remove all paint and rust to the metal surface. Protect surface with anti-corrosion materials. Repaint by spraying or powder coating.

h. Dimensions:

i. Terrace: area – 116 m2,

ii. Stair to the lower and upper parking lot: area 21 m2,

iii. Pavement: area – 68 m2,

iv. Front porch: area – 41 m2.

4. CONTRACT ADMINISTRATION

a. OBO does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

b. Neither the Embassy’s nor OBO’s review, approval, or acceptance of, nor payment for the services required under this contract, shall be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

c. OBO has the right to inspect and test all services called for by the contract, to the extent practicable always and places during the term of the contract. OBO may perform quality assurance inspections (QAI) and to confirm the work is being performed according to the Statement of Work.

5. RESPONSIBILITY OF THE CONTRACTOR

a. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

b. The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Embassy.

c. The Contractor is responsible for safety, and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR). The COR will be the Facility Manager, Steve MoranDoug Barnes.

i.

d. All correspondence and documentations shall be in English. Polish language is optional.

e. Before commencing the work, the Contractor will coordinate with the Client to determine the method of securing the traffic routes. The Contractor is required to organize the work in a manner that ensures continuous access to the traffic routes within the Client’s premises.

f. Total duration construction work:

i. Within 10 days of award the contractor shall formally present the COR the proposed schedule and list of all personnel.

ii. Substantial competition of all construction shall be completed within 90 calendar days. Only minor punch list items will be allowed after this period

iii. Project Kick-Off Meeting will be held within 15 days of award.

iv. Minimum weekly meeting with COR or Designated representative shall be held on site. Contractor is to maintain minutes of the meeting, which will be approved by the COR.

v. Due to the current security posture. No personnel with a Russian passport will be allowed access to any properties.

vi. Working hours at the project site shall be (excluding Sundays and official holidays):

Work can be performed Monday through Friday from 08:00 to 16:30 The Contractor shall coordinate the established construction work hours with the COR prior to commencement of construction services. The COR may, upon request and if circumstances permit, approve other hours and/or work on weekends and holidays provided that no additional costs would arise to the U.S. Government as a result thereof. The Contractor shall provide the COR a minimum of 48-hour advance notice should there be a requirement to work outside of the normal working hours.

vii. All deliveries and entries of persons not listed above on the personnel list require 24 hours’ notice

viii. .

6. CONSTRUCTION REQUIREMENTS

a. The Contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner as determined of OBO.

b. The Contractor shall have access to Annex, Piekna 14. All other areas the Contractor will have limited access and will require advanced notification with permission by the Embassy.

c. All contract employees shall abide by appropriate portions of U.S. Army Corps of Engineers, Safety and Health Requirements manual, EM 385-1-1- chapter 5 and 6.

7. SAFETY REQUIREMENTS

a. In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

b. High Risk Activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 38511, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) below), containing specific hazard mitigation and control techniques.

i. Scaffolding.

ii. Work at heights above 1.8 meters.

iii. Trenching or other excavation greater than one (1) meter in depth.

iv. Earth-moving equipment and other large vehicles.

v. Cranes and rigging.

vi. Welding or cutting and other hot work.

vii. Partial or total demolition of a structure.

viii. Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

ix. Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

x. Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

xi. Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

c. Safety and Health Requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

i. https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

d. Mishap Reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

e. Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

f. Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

g. Written program. The plan required by paragraph (f)(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

i. The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

ii. The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

iii. The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 38511) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

8. CRITERIA

a. The Contractor shall complete all work in the respective disciplines in accordance with International Building Codes (IBC), International Residential Codes (IRC), EU standards or U.S. codes and standards. OBO will review and comment on the Contractor’s submissions using the following codes and standards:

9. DELIVERABLE SCHEDULE

a. The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance the Patio Annex General Rehab project, including final cleanup of the premises, within the contract period specified.

b. Project Completion: Furnish surplus materials, one copy of maintenance and operating information, and catalog cuts of all items installed.

10. SECURITY

a. This is an unclassified project. The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit corporate, financial and personnel information for review by the U.S. Embassy. Information submitted by the Contractor will not be disclosed beyond the U.S. Embassy.

END OF STATEMENT OF WORK

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SENSITIVE BUT UNCLASSIFIED

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