RFQ 19PK4024Q5035B-PR12657926 - KHI-ISC NEN Server.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S Consulate General, Karachi

Karachi, Pakistan

Date: 24th July 2024

Page 1 to 4

To: Offeror

Request No: 19PK4024Q5035B- PR12657926 - KHI-ISC NEN Server

From: Contracting Officer

General Services Office

US Consulate General, Karachi.

E-mail: franciswc@state.gov; krcproc@state.gov

Phone: +92-21-3527-5827

Subject:

Request for Quotation – 19PK4024Q5035B - KHI-ISC NEN Server

The US Consulate, Karachi has an opportunity for the Open Market Contractors to participate in bidding for the “NEN Server”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., July 26, 2024. The vendors dealing in the similar trade are encouraged to participate in this

Solicitation.

mailto:franciswc@state.gov

1. Items Description

No. Description Qty Unit

HPE ProLiant DL385 Gen11 9124 3.0GHz As per below specification:

• Confirmed hardware warranty support from offeror for 1 year.

Warranty shall cover on-site (in Karachi, Pakistan) trouble shooting and support for hardware as per end users requirement. Offeror shall provide local agency support details (Business listing, NTN and address) required to be submitted along with the quote.

• Offeror must be authorized by HPE to provide hardware support.

Must provide HPE authorization letter. 1 each

Delivery to 6150 Karachi Place Washington, DC, 20521 or US Consulate General Karachi, Plot 3, 4, 5, New TPX Area, Mai Kolachi Road, Karachi- Pakistan 1 each

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ#

19PK4024Q5035B- PR12657926 - KHI-ISC NEN Server”. Quotations must be received on or before Close of business (COB) Friday, July 26, 2024. No quotation will be accepted after the deadline. Submit your quotations to the following email address:

Franciswc@state.gov;krcproc@state.gov

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference of our Request Number 19PK4024Q5035B in all your correspondence regarding this request for price quotation.

e. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote with all inclusive prices.

f. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Financial

Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at 6150 Karachi Place, Washington, DC, 20521. Package size must not exceed from 36” x 29” x 22” and weight: 45 lbs. And must be shipped with Fedex or UPS.

Alternatively, vendor may also delivery directly at the US Consulate General Karachi, Plot 3, 4, 5, New TPX Area, Mai Kolachi Road, Karachi- Pakistan

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate

I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission

Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm