19PA1024R0003 - Solicitation for Preventive Maintenance Services for Building Automation System.pdf

SECTION A

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 |

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

19PA1024R0003

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

6/06/2024

6. REQUISITION NO.

PR12409515

7. ISSUED BY CODE 19PA10 8. ADDRESS OFFER TO (If other than item 7) American Embassy Asuncion

Phone: +595-21-2483254 Fax:

Mcal. Lopez Ave 1776 – Asuncion Paraguay

NOTE: In sealed bid solicitation "offer" and "offeror” mean "bid" and "bidder".

SOLICITATION

9. Digital offers for furnishing the supplies or services in the Schedule will be received via email at asuncioncontracting@state.gov until 7/03/2024 17:00hs local time.

(hour) (date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all tems and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Jose Vazquez

B. TELEPHONE (NO COLLECT

CALLS)

+595 21 2483254

C. E-MAIL ADDRESS

vazquezjc@state.gov

11. TABLE OF CONTENTS

(x) SEC. DESCRIPTION PAGE(S) (x) SEC. DESCRIPTION PAGE(S

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICE AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKETING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION X L INSTRS., COND., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inseted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR

DAYS

20 CALENDAR DAYS

30 CALENDAR

DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF

AMENDMENTS

AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE

ADDRESS [ ] IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(1 copy unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7)

CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Grant Knutson

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064 STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment, as identified in this solicitation and Exhibit I, for all Building Automation System (BAS) Preventative Maintenance (PM) services at US Embassy Asuncion] as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract and exhibits attached in Section J.

B.2 TYPE OF CONTRACT

This is a fixed price type contract for building automation system maintenance services ].

The fixed price will include all work, including furnishing all labor, materials, equipment, and services, overhead (including cost of Workers’ Compensation and War- Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. . The scheduled work orders shall identify the listed system/equipment or other description, machine number, location, task description, for the Contractor to perform the maintenance services specified. (See Exhibit A, Section J).

B.3.1 Value Added Tax

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.3.2 Currency

All prices shall be submitted in US Dollar.

B.3.3 Scheduled Maintenance Services

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price per month for Scheduled Maintenance Services. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor (unless mandated by local law see B.7), or because of the Contractor 's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX

OF 2% PERSUANT TO 26 U.S.C. 5000C.

(b) Premium pay for services required to be provided on holidays is included only in the fixed prices for Scheduled Maintenance Services.

B.4 BASE PERIOD PRICES

B.4.1. Scheduled Maintenance Services.

The fixed-price for the first year (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months) for scheduled maintenance services as defined in C.1.3.1. is:

Line items

Line items

Description Unit of measure

Estimated Quantity*

Monthly Price

Total Price

A

Preventive Maintenance Services for BAS #1 Honeywell WEBS N4 Model Number WEB-8000

Months 12

B

Preventive Maintenance Services for BAS #2 Honeywell WEBS, Model Number WEB-8000

Months 12

C

Preventive Maintenance Services for BAS #3 Honeywell WEBS, Model Number WEB-8000

Months 12

0001 TOTAL $$

B.5 FIRST OPTION YEAR PRICES

B.5.1. Scheduled Maintenance Services.

The fixed-price for the first option year (starting on the day after the last date of the previous year and continuing for a period of 12 months) for scheduled maintenance services as defined in C.1.3.1. is:

Line items

Description Unit of measure

Estimated Quantity*

Monthly Price

Total Price

A

Preventive Maintenance Services for BAS #1 Honeywell WEBS N4 Model Number WEB-8000

Months 12

B

Preventive Maintenance Services for BAS #2 Honeywell WEBS, Model Number WEB-8000

Months 12

C

Preventive Maintenance Services for BAS #3 Honeywell WEBS, Model Number WEB-8000

B.6 SECOND OPTION YEAR PRICES

B.6.1. Scheduled Maintenance Services.

The fixed-price for the second option year (starting on the day after the last date of the

Line items

Description Unit of measure

Estimated Quantity*

Monthly Price

Total Price

A

Preventive Maintenance Services for BAS #1 Honeywell WEBS N4 Model Number WEB-8000

Months 12

B

Preventive Maintenance Services for BAS #2 Honeywell WEBS, Model Number WEB-8000

Months 12

C

Preventive Maintenance Services for BAS #3 Honeywell WEBS, Model Number WEB-8000

B.7 THIRD OPTION YEAR PRICES

B.7.1. Scheduled Maintenance Services.

The fixed-price for the second option year (starting on the day after the last date of the

Line items

Description Unit of measure

Estimated Quantity*

Monthly Price

Total Price

A

Preventive Maintenance Services for BAS #1 Honeywell WEBS N4 Model Number WEB-8000

Months 12

B

Preventive Maintenance Services for BAS #2 Honeywell WEBS, Model Number WEB-8000

Months 12

C

Preventive Maintenance Services for BAS #3 Honeywell WEBS, Model Number WEB-8000

B.8 FOURTH OPTION YEAR PRICES

B.8.1. Scheduled Maintenance Services.

The fixed-price for the second option year (starting on the day after the last date of the

Line items

Description Unit of measure

Estimated Quantity*

Monthly Price

Total Price

A

Preventive Maintenance Services for BAS #1 Honeywell WEBS N4 Model Number WEB-8000

Months 12

B

Preventive Maintenance Services for BAS #2 Honeywell WEBS, Model Number WEB-8000

Months 12

C

Preventive Maintenance Services for BAS #3 Honeywell WEBS, Model Number WEB-8000

B.7 GRAND TOTAL

Base Year Total First Option Year Total Section Option Year Total Third Option Year Total Fourth Option Year Total

GRAND TOTAL

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Acronyms and Abbreviations

The following are commonly used acronyms and abbreviations in this document.

1. AHU = Air Handling Unit

2. ASHRAE = American Society of Heating, Refrigerating and Air- Conditioning Engineers

3. BAS = Building Automation System

4. CAA = Cleared Access Area (Secure Area)

5. CCR = Country Clearance Request

6. CFSM = OBO Construction, Facilities, and Security Management

7. CLIN = Contract Line Item

8. CMR = Chief of Mission Residence

9. CO = Contracting Officer

10. COR = Contracting Officer’s Representative

11. CRP = Consolidated Receiving Point

12. DBA = Defense Base Act

13. DCSA = Defense Counterintelligence and Security Agency

14. DOS = Department of State

15. DS = Diplomatic Security

16. DS/IS/IND = Bureau of Diplomatic Security, Industrial Security Division

17. eCC = Electronic Country Clearance

18. ES = Execution Schedule

19. FAC = Facilities or OBO/CFSM Facilities

20. FCU = Fan Coil Unit

21. FM = Facility Manager

22. FMS = Facility Maintenance Staff

23. GSO = General Services Officer

24. GWA = General Work Area (Unsecured Area)

25. HAZMAT = Hazardous Material

26. HVAC = Heating, Ventilation, and Air Conditioning

27. I/O = Input/Output

28. IBC = International Building Code

29. LAA = Limited Access Area (Unsecure)

30. MSDS = Material Safety Data Sheet

31. MSGQ = Marine Security Guard Quarters

32. NEC = National Electrical Code

33. NFPA = National Fire Protection Association

34. OBO = Bureau of Overseas Building Operations

35. O&M = Operations and Maintenance

36. OSHA = Occupational Safety and Health Administration

37. OWS = Operator Workstation

38. PAA = Public Access Area (Unsecured Area)

39. PM = Preventative Maintenance

40. Post = Department of State Overseas Embassy, Consulate, or Mission

41. POWS = Portable Operator Workstation (Laptop)

42. PS = Program Support

43. RFP = Request for Proposal

44. RSO = Regional Security Officer

45. SBU = Sensitive but Unclassified

46. SC = Supervisory Controller

47. SCG = Security Classification Guide

48. SME = Subject Matter Expert

49. TDY = Temporary Duty (Work Travel OCONUS)

50. UPS = Uninterruptible Power Supply

51. VAR = Visit Authorization Request

52. VAV = Variable Air Volume

C.1. GENERAL

C.1.1. The U.S. Embassy located in Asuncion, Paraguay requires Building Automation System (BAS) Preventative Maintenance (PM) services. The Contractor shall perform BAS PM Services as described in this Statement of Work. The Contractor shall also provide further evaluation of the overall functionality of the BAS based on concerns and input provided to the Contractor by the Contracting Officer’s Representative.

C.1.2. The Contractor shall provide BAS PM Services for the upkeep of the BAS indicated below in Section 3. “Building Automation Systems to be Serviced”.

C.1.2.1. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration. The BAS PM work required shall include, but is not limited to: Preventative Maintenance;

Investigation & troubleshooting; Adjustments; Trend & Alarm configuration; etc.

C.1.2.2. BAS PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed.

C.1.2.3. The Contractor shall provide all necessary managerial, administrative and direct labor personnel as well as all transportation, tools, instrumentation, equipment and supplies required to perform the BAS PM Services defined in this Statement of Work. The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM Services.

C.1.2.4. BAS PM Services shall be performed on BAS installed in and/or serving the General Work Areas (GWA) & Public Access Areas (PAA) at Post.

C.1.2.5. BAS PM Services shall be performed on BAS installed in the Controlled Access Areas (CAA) Restricted spaces at Post.

C.1.2.5.1. Additional clearance and security provisions are required to access and work in these spaces.

C.1.2.5.2. Additional document security classification provisions are required. See Sections 6.2.8-13 for additional details.

C.1.2.6. BAS PM Services shall be performed on BAS installed in and/or serving the CAA Core spaces at Post.

C.1.2.6.1. Additional clearance and security provisions are required to access and work in these spaces.

C.1.2.6.2. Additional document security classification provisions are required. See Sections 6.2.8-13 for additional details.

C.1.3. All work shall be accomplished in a manner which causes no damage to buildings or property; endangers none of the building occupants or workers during these tasks; and leaves the areas safe for occupancy.

C.1.4. This contract includes security provisions which require a DD Form 254, Contract Security Classification Specification, issued by the Bureau of Diplomatic Security, Industrial Security Division (DS/IS/IND). Issuance of the DD Form 254 is contingent on the Contractor’s possessing and maintaining a Defense Counterintelligence and Security Agency (DCSA)

{TOP} SECRET facility clearance. Loss or Invalidation of the prime contractor’s facility clearance may result in termination of the contract for default. Personnel requiring access to Controlled Access Areas (CAAs), {CORE/PCC} or classified information must possess a {TOP} SECRET security clearance. See Exhibit A: Additional Security Requirements for BAS PMSC in Secure Areas.

C.2. Period of Performance

C.2.1. The period of performance shall be one (1) year as of the date of the Notice to Proceed for the base contract year, with four (4) additional one

(1) year option periods, to be exercised at the sole discretion of the Government.

C.2.2. This contract shall provide quarterly BAS PM Visits in a year for each contract period.

C.2.3. BAS PM Site Visits shall be equally spread out over the course of the contracted year.

C.2.3.1. All BAS PM Site Visits shall occur within the 365-day window.

C.2.3.2. Combining multiple site visits into a single site visit is not allowed.

C.2.3.3. The first BAS PM Site Visit must occur within 60 days of contract award / renewal.

C.2.3.4. The work shall be considered deficient if the Contractor fails to provide the required number of BAS PM Site Visits within the 365 days after contract award / renewal or fails to space out the BAS PM Site Visits in the manner described above.

C3. Building Automation Systems to be Serviced

C.3.1. Building Automation Systems (BAS) installed at Post C.3.1.1. The Contractor shall maintain the Building Automation

System(s) in a safe, reliable, and efficient operating condition. The following information provides a summary of each BAS that is to be serviced. NOTE: Quantities listed below are estimates and the Contractor must verify quantities during the first quarterly Visit.

C.3.1.1.1. BAS #1

a. Manufacturer of the BAS: {Honeywell}

b. Name of BAS Product Line: {WEBS N4}

c. BAS Software Name and Version Number: {WEBStation

Niagara 4-4.10.0.154}

d. Operator Workstations (OWS): 1

e. Portable Operator Workstations (POWS): 1

f. Supervisory Controllers (SC): 10

1) {Model Number 1: WEB-8000}

g. I/O Modules Installed: 7

2) {Model Number 1: NPB-8000-LON}

h. {BACnet} Sub-Controllers Installed: 5

1) {Model Number 1: PUB6438SR}

2) {Model Number 2: PUB6438S}

i. {LonWorks} Sub-Controllers Installed: 277

1) {Model Number 1: PUL6438SR}

2) {Model Number 2: PUL6438S}

3) {Model Number 3: PUL4024S}

4) {Model Number 3: PUL4024AS}

j. {Other Protocol} Sub-Controllers Installed: 0

C.3.1.1.2. BAS #2

a. Manufacturer of the BAS: {Honeywell}

b. Name of BAS Product Line: {WEBS}

c. BAS Software Name and Version Number: 0

d. Operator Workstations (OWS): 0

e. Portable Operator Workstations (POWS): 1

f. Supervisory Controllers (SC): 1

1) {Model Number 1: Webs-8000}

g. I/O Modules Installed: 1

1) {Model Number 1: NPB-8000-LON}

h. {BACnet} Sub-Controllers Installed: 0

i. {LonWorks} Sub-Controllers Installed: 41

1) {Model Number 1: PUL4022S}

2) {Model Number 2: PUL4022AS}

j. {Other Protocol} Sub-Controllers Installed: 0

C.3.1.1.3. BAS #3

a. Manufacturer of the BAS: {Honeywell}

b. Name of BAS Product Line: {WEBS}

c. BAS Software Name and Version Number:

d. Operator Workstations (OWS): 0

e. Portable Operator Workstations (POWS): 1

f. Supervisory Controllers (SC): 1

1) {Model Number 1: WEBS-8000}

g. I/O Modules Installed: 3

1) {Model Number 1: SIO6042}

2) {Model Number 2: SIO12000}

h. {BACnet} Sub-Controllers Installed: 1

1) {Model Number 1: PUB4024S}

i. {LonWorks} Sub-Controllers Installed: 45

1) {Model Number 1: PUL6438SR}

2) {Model Number 2: PUL6438S}

3) {Model Number 3: PVL4022AS}

4) {Model Number 3: PUL4024S}

j. {Other Protocol} Sub-Controllers Installed: 0

C.3.2. Equipment Controlled and/or Monitored

C.3.2.1. The following is a rough summary of the types and quantities of equipment controlled and/or monitored at Post by BAS. NOTE: Quantities listed below are estimates and the Contractor must verify quantities during the first quarterly visit.

C.3.2.1.1. {Chilled Water System (Primary/Secondary Variable Flow Type):}

a. {Air Cooled Chillers: 3}

b. {Constant Flow Primary Chilled Water Pumps: 6}

c. {Variable Flow Secondary Chilled Water Pumps:

2}

d. {Constant Flow Condenser Water Pumps: 0}

e. {Cooling Towers: 0}

C.3.2.1.2. {Backup Chilled Water System (Primary Constant Flow Type):}

a. {Air Cooled Chiller: 0}

b. {Constant Flow Chilled Water Pumps: 0}

c. {Heat Exchanger: 0}

d. {Water Treatment System: 0}

C.3.2.1.3. {Heating Hot Water System (Primary/Secondary Variable Flow Type):}

a. {Boilers: 0}

b. {Constant Flow Primary Heating Hot Water Pumps:

0}

c. {Variable Flow Secondary Heating Hot Water

Pumps: 0}

d. {Water Treatment System: 0}

C.3.2.1.4. {Air Handling Units: 14} C.3.2.1.5. {Terminal Units (Single Duct Cooling Only): 26} C.3.2.1.6. {Terminal Units (Single Duct w/Hot Water Reheat):

233} C.3.2.1.7. {Fan Coil Units (Cooling only): 33} C.3.2.1.8. {Unit Heaters (Hot Water Type): 0} C.3.2.1.9. {Computer Room Air Conditioning Units (Cooling

Only): 0} C.3.2.1.10. {Domestic Water Filtration System (Monitoring

Only): 0} C.3.2.1.11. {Fuel Oil System (Monitoring Only): 2} C.3.2.1.12. {Domestic Water Treatment System (Monitoring

Only): 1} C.3.2.1.13. {Fire Alarm System (Interlocks & Monitoring

Only): 1} C3.3. Buildings where BAS are Installed

C.3.3.1. The Post is composed of multiple buildings. The following buildings at Post utilize BAS:

a. {New Office Building: Honeywell – WEBS Niagara N4}

b. {Support Annex Building: Honeywell – WEBS Niagara N4}

c. {Warehouse Building: Honeywell – WEBS Niagara N4}

d. {Utility Building: Honeywell – WEBS Niagara N4}

e. {Marines Site Guards Residence (MSGR):

Honeywell – WEBS Niagara N4}

f. {Main Compound Access Control (MCAC):

Honeywell – WEBS Niagara N4}

g. {Consular Compound Access Control (CCAC):

Honeywell – WEBS Niagara N4}

h. {Parking Garage (PKG): Honeywell – WEBS

Niagara N4} i.

j. {Recreation Center (REC): Honeywell – WEBS

Niagara N4}

C.3.4. {Some of the BAS and Mechanical equipment described in this section will require the Contractor to possess a clearance and to utilize cleared personnel in order to perform the work required by this Contract. This equipment will be identified for the Contractor by Facility Maintenance Staff when the Contractor is at Post providing BAS PM Services.}

C.4. BAS Preventative Maintenance (PM) Services

C.4.1. General C.4.1.1. The Contractor shall perform BAS Preventative

Maintenance services for the Building Automation Systems indicated. Provide the necessary investigative services to ensure BAS controls are working as designed and in accordance with documented operating sequences. BAS PM Services shall include, but are not limited to, the following tasks.

C.4.2. Scheduling C.4.2.1. The Contractor shall indicate which PM Activities will be performed at each visit.

C.4.2.2. The schedule shall cover a five (5) year time period so that the schedule can properly address tasks that are to be spread out over this time frame.

C.4.2.3. As a supplement to the schedule, the Contractor shall include a PM Service Activity Description List which will provide a detailed description of each PM activity, including the means and methods by which the Contractor intends to perform each PM activity.

C.4.2.4. See Section 8. “Pre-Travel Deliverables” for further requirements.

C.4.3. Checklist Development C.4.3.1. For the first BAS PM Visit to Post the Contractor shall utilize generic PM Checklists that the Contractor has previously utilized in the performance of their trade.

C.4.3.2. During the site visit the Contractor shall collect data on the existing BAS(s) at Post and the associated equipment being controlled. This data shall be used to create site specific PM checklists for use in future BAS PM Site Visits.

C.4.3.3. After the completion of the Contractor’s first BAS PM Site Visit, the Contractor shall create site specific Checklists for each BAS and the equipment controlled and/or monitored by each BAS. These Checklists shall be developed from existing As-Built Data; Operation & Maintenance Data; Set Point Data; Time Schedule Data; and any other data relevant to the PM effort found at Post. This data shall be reviewed by the Contractor to determine the operational baseline requirements that will be used in the Checklists.

C.4.3.4. All future BAS PM Site Visits shall utilize the site-specific Checklists. These Checklists will be used by the Contractor when Preventative Maintenance is performed to verify the Building Automation Systems are functioning as originally intended.

C.4.3.5. There shall be one Checklist provided for each system controlled and/or monitored by a BAS.

C.4.3.6. See Section 8. “Pre-Travel Deliverables” for further requirements.

C.4.4. Implementation C.4.4.1. The Contractor shall perform BAS PM Services at the frequencies indicated in the PM Service Activity Schedule using the site-specific Checklists developed for the equipment and systems called out in the Contract. The Contractor’s technician shall sign off on every item of each checklist when the associated PM is performed.

C.4.5. Periodic PM Activities C.4.5.1. At a minimum, the following PM Service activities are required to occur during each site visit.

C.4.5.2. Check BAS Communication Network: Validate the network connectivity of all BAS controllers, Operator Workstations (OWS/POWS; desktop and laptop computers), Servers, and Network components (repeaters, switches, hubs, etc.). Investigate and remediate any issues found.

C.4.5.3. Confirm Time Schedules: Review existing time schedules and validate correct operation based on actual time of day and facility occupancy. Adjust time schedules as needed to reflect the actual occupancy patterns of the buildings at Post.

C.4.5.4. BAS Investigation and Troubleshooting: The Contractor shall provide investigation and troubleshooting services for issues related to the BAS as required in this Statement of Work or as requested by the Contracting Officer’s Representative during a PM Services site visit.

C.4.5.4.1. The Contractor shall review Facility Maintenance logs since the last visit to Post and determine if there are any operational issues which need to be checked.

C.4.5.4.2. The Contractor shall determine the cause(s) of any problems found with the BAS and determine the repairs and/or modifications to the BAS that will be needed to correct these problems.

C.4.5.5. BAS Trend and Alarm Configuration: The Contractor shall review the BAS Alarm History and Trend log files. Any problems noted from this review shall be investigated.

C.4.5.5.1. The Contractor shall validate the correct reporting of alarms and verify that the correct codes and messages are being reported.

C.4.5.5.2. If no trends or alarms are configured in the BAS, the Contractor shall coordinate with the Contracting Officer’s Representative and configure the trends and alarms desired by the Post.

C.4.5.5.3. Archive data as necessary to free up hard drive space on the BAS OWS / Server for future trend and data storage.

C.4.5.6. BAS OWS Graphics: The Contractor shall confer with the Contracting Officer’s Representative after reviewing the BAS OWS graphics and trend logs to determine if any modifications are desired to the presentation of information. Minor changes to improve graphics and reports shall be implemented as needed.

C.4.5.7. Review of Post’s Spare Part Inventory: The contractor shall review the Post's spare part inventory during each PM Site Visit and determine what parts need to be procured by Post and update the Spare Part Schedule. See Section 9. “Post- Travel Deliverables” in this statement of work for additional requirements.

C.4.5.8. BAS Backup Retention: The Contractor shall, at the end of each site visit, create a current backup of the data, programming, graphics, settings, license files, and any other files necessary to restore a controller, Operator

Workstation (OWS, POWS; Desktop or laptop computer) or Server for each BAS installed at Post.

C.4.5.8.1. Each backup shall be configured to allow Facility Maintenance staff to recover the associated BAS in the event there is a BAS failure.

C.4.5.8.2. Step by step instructions on how to recover a controller, OWS/POWS or Server shall be included with each BAS backup.

C.4.5.8.3. The Contractor shall include screenshots of each BAS OWS Graphics screen. Graphics screens for identical components with the same I/O configuration, such as VAVs or FCUs, can be represented by a single screenshot.

C.4.5.9. User Account Retention: For each BAS OWS/POWS/Server at Post the Contractor shall:

C.4.5.9.1. Create an Administrator level user account called “BAS Support” in the Operating System, the BAS software and the encryption software. The account shall be configured in such a manner that it cannot be deleted by an account that does not have administrator rights. The Contractor will utilize a random password generator to create a password for this account. This step can be skipped if the “BAS Support” user account already exists.

C.4.5.9.2. Create a listing of the user accounts that exist within each BAS. The Contractor shall create tables listing the Operating System user accounts, BAS user accounts and encryption software user accounts that exist within each BAS OWS and/or Server that are used to access each BAS at Post.

C.4.5.9.3. If there are user accounts that are generic in nature, the Contractor shall also gather the passwords associated with these generic accounts. The Contractor will not attempt to gather password information for user accounts that are set up for specific individuals.

C.4.5.9.4. Separate tables shall be created for each BAS OWS/POWS/Server. The associated BAS OWS/POWS/Server shall be identified, and the designation included with the following information:

C.4.5.9.4.1. The Operating System User Account tables shall contain the following information. These tables shall include the following four (4) columns.

a. User Account Name

b. Name of Person Associated` with the User Account

c. User Account Password (if applicable)

d. Type of User Account (Administrator, Standard User, etc.)

C.4.5.9.4.2. The BAS User Account tables shall contain the following information. These tables shall include the following four (4) columns.

a. User Account Name

b. Name of Person Associated with the User

Account

c. User Account Password (if applicable)

d. Type of User Account (Administrator, Standard User, etc.)

C.4.5.9.4.3. The Encryption Software User Account tables shall contain the following information. These tables shall include the following three (3) columns.

a. User Account Name

b. Name of Person Associated with the User

Account

c. User Account Password (if applicable)

C.4.5.10. Retaining and Updating BAS As-Built and BAS Operation & Maintenance Manual Documents (Appendix E): The Contractor shall coordinate with the COR at Post to find the existing BAS As-Built and O&M Manual documentation for each BAS installed at Post. When work is performed which modifies the existing BAS hardware/software configuration and/or programming, the Contractor will be responsible for providing updated As-Built and O&M Manual documentation to accurately reflect the new state of each BAS at Post.

C.4.5.10.1. If electronic media versions of these documents exist at Post, the electronic media versions of the documentation shall be copied. If no electronic media versions of this documentation are available at Post, the Contractor shall scan hard copies of this documentation to create electronic media for submission.

C.4.5.10.2. Modifications shall be made to reflect any changes made to the Sequences of Operation by the Contractor and any permanent changes to the Sequences of Operation discovered by the Contractor but not previously documented.

C.4.5.10.3. Modifications shall be made to reflect any physical changes made to the BAS, to include, but not be limited to, wiring changes, changes to controller configurations, the addition or removal of points, etc.

C.4.5.10.4. Any new BAS Software and/or Hardware Licenses associated with the work performed shall be provided. Licenses shall be fully documented, and information provided in a manner that allows Post to work directly with the BAS manufacturer.

C.4.5.10.5. In cases where BAS CAD As-Built Drawings are not available, the Contractor shall produce BAS CAD Drawings for only the drawings that are affected by the work performed. PDFs of these modified drawings shall be inserted into the existing BAS As-Built drawings to replace the outdated drawing pages.

C.4.5.10.6. O&M Manual data shall be provided for any BAS equipment installed as part of this work. A PDF of the Original O&M Manual shall be altered to remove components that are no longer used. O&M information for components added shall be appended to the O&M Manual.

C.4.6. Annual PM Activities C.4.6.1. At a minimum, the following PM Service activities are required to occur at least once a year. It is the intention of this statement of work that tasks noted here which cannot be realistically completed during a single site visit, shall be broken up to occur over multiple site visits.

C.4.6.1.1. Panel, Controller and Wiring Inspection:

C.4.6.1.1.1. Physically inspect all field panels and controllers for damage, excessive dirt or moisture and clean/vacuum as necessary.

C.4.6.1.1.2. Verify proper voltage at all control transformers.

C.4.6.1.1.3. Inspect all connections, wire raceways in panels and wire arrangements. Remove any abandoned devices and wiring and update panel diagrams as may be necessary to reflect current arrangements and configurations.

C.4.6.1.1.4. Verify condition of local battery / UPS that may be connected to the panel power source.

C.4.6.1.1.5. Take photographs, where permissible, of each Supervisory Controller Enclosure installed at Post.

Photographs should include interior and exterior shots, including nearby wall space, and shall be labeled with the Controller name. All photos must be cleared by the RSO prior to removing from Post and/or sharing electronically.

C.4.6.2. Confirmation of Sequences: The Contractor shall review the operation of BAS controlled equipment / systems and confirm that the functionality corresponds with the As-Built Sequences of Operation. When equipment / systems do not operate as described in the sequences the Contractor shall review the associated programming, sensors, wiring, etc. and determine the cause.

C.4.6.2.1. The Contractor shall consult with Contracting Officer’s Representative to determine if functionality that does not correspond with the sequences is legitimate or if it is a deficiency that needs to be corrected.

C.4.6.2.2. If it is determined that the functionality discovered is not correct, the Contractor shall make adjustments and modify programming as needed to reinstate the functionality described in the As-Built Sequences of Operation.

C.4.6.3. Review of Post’s Expendable Sensors / Equipment:

Parts for which product data indicates there is a defined operating life expectancy shall be tracked and scheduled for replacement at the time intervals recommended by the manufacturer. For HVAC applications these will typically include Humidity Sensors, Carbon Monoxide Sensors, Carbon Dioxide Sensors, UPS Batteries, etc. There are other specialty parts that can fall under this category. See "I. POST-TRAVEL DELIVERABLES” in this statement of work for additional requirements.

C.4.6.4. BAS Evaluation: For each BAS at Post, review the system and provide an assessment of and recommendations with regard to the condition, level of functionality, age, possible obsolescence, possible need for upgrades or replacement, etc. of all or any portion of the system.

C.4.6.4.1. BAS Software Assessment: The Contractor shall review the BAS software installed on the BAS OWS and/or Servers to determine if the software need to be upgraded.

C.4.6.4.1.1. If the software needs to be upgraded, it shall be ascertained if upgrading the software is possible with the current operating system / computer combination.

C.4.6.4.1.2. BAS Software that is not of the most current version is not considered in and of itself a justification for upgrading the software. Other factors justifying the need for an upgrade must be presented. Supporting information justifying the recommendation shall be provided.

C.4.6.4.1.3. A description of the effort involved, and a cost estimate shall be provided if the software needs to be upgraded.

C.4.6.4.2. BAS OWS / Server Assessment: The Contractor shall review the condition of the BAS OWSs and/or Servers to determine if the hardware is in need of being upgraded or replaced. A description of the effort involved, and a cost estimate shall be provided if the hardware needs to be upgraded or replaced.

C.4.6.4.3. Missing BAS OWS: Under circumstances where a BAS OWS is found to be missing (typically a laptop computer) the Contractor shall determine what hardware / software is needed. A description of the effort involved in providing the missing BAS OWS and a cost estimate, shall be provided if a BAS OWS is needed at Post.

C.4.6.4.4. BAS Controller Assessment: The Contractor shall review the various models of BAS controllers installed and determine if any of the controllers are obsolete, are no longer available from the manufacturer and/or are no longer supported by the manufacturer.

C.4.6.4.4.1. Documentation from the manufacturer that clearly indicates one of these conditions exists shall also be provided.

C.4.6.4.4.2. A description of the effort that would be involved and a cost estimate for this effort shall be provided if the controller(s) needs to be updated or replaced.

C.4.6.4.4.3. Work of this nature will not be considered by the COR if supporting documentation from the manufacturer is not provided.

C.4.6.5. BAS Inventory Retention: While at Post performing PM services, the Contractor shall take inventory of each existing BAS. BAS Inventory data collection shall be performed once, during the initial site visit.

The BAS Inventory shall be updated during subsequent PM site visits and resubmitted if it is found that changes have been made that affect the inventory data. The intent of this requirement is to take a full inventory of each installed BAS and to document all of the programming and physical hardware points in each BAS

C.4.6.5.1. Inventory data collection for each BAS shall include the following information. Separate inventory data collection documents shall be provided for each BAS:

C.4.6.5.1.1. The quantity and locations of BAS OWS / Servers and the software installed on each of these OWS / Servers. (Operating System, BAS software, production software, encryption software, etc.)

C.4.6.5.1.2. The locations of each OWS, Server, Hub, Router, Switch, Repeater, Supervisory Controller, and any other Ethernet-level controller that communicates directly to the Server, shall be shown on sanitized floor plans. If CAD drawn floor plans are not available, it is acceptable to show this information on a scanned copy of the floor plan drawings.

C.4.6.5.1.3. A table providing the following details about the BAS Supervisory Controllers, which communicate directly to the Server. This table shall include the following five (5) columns:

a. Manufacturer of the controller

b. Product Line of the controller

c. Name of the controller, as defined in the

BAS

d. Model of the controller

e. Part Number of the controller

C.4.6.5.1.4. A table providing the following details about the

BAS Sub-Controllers, which communicate to a Supervisory Controller, sub-totaled by Supervisory Controller. This table shall include the following six

(5) columns:

a. Name of the Supervisory Controller

b. Manufacturer of each type of sub-controller

c. Model of each type of sub-controller

d. Part Number of each type of sub-controller

e. Quantity of each type of sub-controller

C.4.6.5.1.5. A table providing the following details about the Equipment and Systems monitored and/or controlled by the BAS. This table shall include the following two (2) columns:

a. Type of Equipment / System controlled /monitored

b. The quantity of each type of Equipment / System installed

C.4.6.5.2. The Contractor shall generate a document containing a database printout of the BAS programming, points and other settings for each controller. This will be done using the built-in functionality of the associated OWS / Server. An individual printout shall be provided for each controller.

C.4.7. Planned Out Five (5) Year PM Activities

C.4.7.1. At a minimum, the following PM Service activities are required to occur at least once over the five (5) year span of the BAS PM Service Activity Schedule. It is the intention of this statement of work that tasks noted here shall be broken up evenly to occur over multiple site visits, over the duration of five (5) years.

C.4.7.2. Sensor, Operator and End Device Point-to-Point Checkout: Hardware points in the BAS shall be verified against actual field conditions once every five (5) years of service life.

C.4.7.2.1. This checkout shall verify that each hardware point indicated in the BAS is the actual physical point connected to the controller, that the point is functioning properly and that the point is shown / labeled correctly on the appropriate graphic screens.

C.4.7.2.2. Any discrepancies shall be investigated, and adjustments made as necessary so that all sensors monitored, and devices controlled by the BAS match the associated hardware points indicated in the BAS and provide the desired functionality.

C.4.7.3. Sensor, Operator and End Device Calibration: The calibration of hardware points in the BAS shall be verified against actual field conditions once every five (5) years of service life.

C.4.7.3.1. Where sensors, operators and other end devices are capable of being adjusted, the Contractor shall perform the calibration.

C.4.7.3.2. Sensors shall be calibrated to within the accuracy range stated in the associated manufacturer’s literature.

C.4.7.3.3. Operators and other end devices shall be adjusted so that the BAS output signal corresponds to operator’s or end device’s full control range.

C.4.7.3.4. Where sensors, operators and other end devices are not capable of being adjusted, the Contractor shall note the deviation between actual and measured value for sensors and between actual output function and commanded signal.

C.4.7.3.4.1. The Contractor shall use calibrated instrumentation with a higher accuracy than the sensor, end device or operator being calibrated.

C.4.7.3.4.2. Calibrated instrumentation used shall have been certified by an independent calibration agency within one (1) year of the dates used.

C.4.8. Manufacturers’ Recommended PM C.4.8.1. It is the responsibility of the Contractor to perform all BAS Manufacturers’ recommended PM. This shall be completed in addition to the tasks listed above if there are any discrepancies between what is required by this statement of work and the Manufacturers’ recommended PM.

C.4.9. Deficiency Reporting C.4.9.1. Any and all problems, issues, failures, etc. related to the BAS and/or the equipment / systems controlled and/or monitored by the BAS, discovered by the Contractor while performing any of the PM Services described within Section 4. “BAS Preventative Maintenance (PM) Services” of this Statement of Work shall be considered Deficiencies. All Deficiencies (open or closed) shall be documented in the PM Report, following the criteria described in Section 9. “Post-Travel Deliverables”.

C.4.10. Remote Support C.4.10.1. The Contractor shall provide up to 20 hours of

Remote Support to Post per year, either by phone or by email. The Contractor shall respond to all non-emergency requests within 24 hours, or on the next business day. If Post requires Emergency Support, the Contractor shall respond to Post within 4 hours.

All correspondence with Post shall be shared with BAS Support via email. If the Contractor reaches 15 hours of support in a given year and anticipates that more than 20 hours will be required, the Contractor shall notify BAS Support and request a Change Order for the additional hours.

C.5. Exclusions, Purchase Orders and Modifications C.5.1. Exclusions

C.5.1.1. This Statement of Work does NOT include the repair of equipment, the replacement or procurement of parts, controllers or computers, the replacement of BAS systems, software upgrades or re-commissioning of the BAS. This exclusion does not apply if the work (parts and/or services) is to correct damage caused by Contractor negligence.

C.6. General Deliverable Requirements C.6.1. General

C.6.1.1. The Contractor shall be responsible for producing schedules and documenting work and activities performed while on site. The deliverables required by this statement of work shall be submitted to the Contracting Officer’s Representative at Post and also to OBO/CFSM/FAC/PS - “BAS Support” for review and approval as well as record keeping purposes. Failure by the Contractor to provide submissions to either party will result in a delay of payment. This information will also be used by OBO to assist in making decisions concerning the funding of other work, as recommended by the Contractor.

C.6.1.2. All deliverables, unless otherwise noted, shall be uploaded to FAN.gov in accordance with the COR’s instructions. Exceptions include software installation files and mirrored or cloned disks, which are to be left with Post. FAN.gov deliverables will be uploaded to a Post folder structure as instructed by BAS Support. Files within each sub-folder shall be combined and compressed in “zip” files before uploading to reduce the file count on FAN.gov. The Contractor is responsible for obtaining and maintaining a FAN.gov account.

Guidance on FAN.gov accounts can be obtained from BAS Support.

C.6.1.3. Deliverables to the Post FM shall be submitted as follows:

C.6.1.3.1. One (1) set of Deliverable disk(s) shall be submitted by the Contractor to the Contracting Officer’s Representative.

C.6.1.3.2. The Contractor shall supply proof of turnover of this disk set, signed by the Post FM, to BAS Support.

C.6.2. Document Creation, Classification and Handling Requirements

C.6.2.1. Each submission shall consist of the appropriate documentation as required herein.

C.6.2.2. Drawings and other documents prepared for or used for this work shall become the property of the Government. The Government reserves the right to reproduce, in part or whole, the deliverables for internal Government purposes.

C.6.2.3. Deliverables shall be prepared after each PM site visit has been completed. It is not acceptable for the Contractor to spend time at Post preparing reports and other deliverables. Information required to create deliverables shall be generated / gathered while at Post and utilized by the Contractor to create the required deliverables after the trip has been completed.

C.6.2.4. All Contractor deliverables shall be provided as electronic media. No paper deliverables are required.

C.6.2.4.1. Multiple deliverable items shall be provided on individual CD or DVD disks, when possible, to reduce the number of disks required to create the deliverable.

C.6.2.4.2. USB thumb drives or other forms of removable, re-writeable media are not allowed.

C.6.2.4.3. Each individual deliverable shall include a Transmittal Number for tracking purposes. The Transmittal Numbers shall be formatted XXXXXXXXXXXXX-YYY (Rev Z):

a. XXXXXXXXXXXXX represents the Contract Number which the deliverable is associated with.

b. YYY represents the deliverable number. This number increases for each new deliverable provided for review and approval.

c. Z is the revision number for the deliverable in question. This number will increase when a deliverable has been resubmitted, provided for review and approval more than one (1) time.

d. Example: SAQMMA18D2948-003 (Rev 1). This would be a deliverable associated with Contract SAQMMA18D2948; 003 indicates that this is the third unique deliverable provided for review and approval; (Rev 1) Indicates that this is the second time this deliverable has been provided for review and approval.

C.6.2.5. The CDs and/or DVDs on which deliverables are provided shall be labeled with computer generated labels as indicated below. CDs or DVDs which are submitted without a proper label, that have no label, or are labeled by hand will be rejected without review.

a. The Post location

b. The Contract number

c. The Contractor’s name

d. The Transmittal Number associated with the deliverable

e. The date when the deliverable was created

f. The classification marking.

g. The name(s) of the deliverable(s) that has (have) been burned onto the disk.

h. When multiple deliverables are provided on a single disk, the deliverables shall be included in dedicated directories which have been named appropriately for each deliverable being submitted. A document shall be included in the root directory which provides a list of the deliverables included in each directory.

C.6.2.6. Electronic media documentation shall be submitted in the form of searchable PDF files. These documents shall also be submitted in their native file formats (AutoCAD, Word, Excel, Power Point, Project, etc.).

C.6.2.6.1. Any new documents generated using Microsoft Office products shall be submitted utilizing Microsoft Office file formats that are backwards compatible with Office 2010.

C.6.2.6.2. Any new drawings included in the documentation provided shall be submitted utilizing the AutoCAD file format (*.dwg files) and shall be backwards compatible with AutoCAD 2013.

C.6.2.6.3. Execution Schedules provided shall be submitted utilizing the Microsoft Project file format (*.mpp files) and shall be backwards compatible with Project 2010.

C.6.2.6.4. The quality of electronic media prints and plots will, at a minimum, be 600 dpi.

C.6.2.6.5. All new documentation shall be provided in the English language.

C.6.2.6.6. All new documents shall include a Table of Contents. The Table of Contents shall include all sections of the document and any addendums included with the document.

C.6.2.6.7. The pages in all new documents shall be numbered.

The numbering in the associated Table of Contents shall be coordinated to ensure the correct page numbers are used.

C.6.2.6.8. Numeric values shall be provided in both Imperial and Metric units of measurement.

C.6.2.6.9. The files associated with each BAS Backup created shall be compressed into the standard ZIP file format. Each ZIP file will contain all of the files and directories associated with the BAS Backup created.

C.6.2.7. New drawings, if required, will be set up to plot on 11" x 17" media.

C.6.2.8. The Contractor shall be responsible for reviewing all documentation generated under the contract against the “Security Classification Guide for Design and Construction of Overseas Facilities” (SCG) to ensure appropriate classification, marking and handling. This shall include but not be limited to reports, submittals, manuals, drawings, etc.

C.6.2.9. “Classified” documents shall be generated on a “Classified” computer approved by Defense Security Service.

C.6.2.10. Documentation established to be “Classified” or “Sensitive but Unclassified” (SBU) will need to follow specific classification, storage, and delivery guidelines.

C.6.2.11. Any deliverables deemed to be “Classified” shall be provided to the Government separately from other deliverables, in a manner that meets SCG requirements.

C.6.2.12. Please note that all BAS at Post are “Unclassified” systems. The Contractor will make every effort to avoid over-classifying documents used and created for this Contract.

C.6.2.13. To avoid unintentionally creating a “Classified” document, the Contractor is instructed to avoid associating BAS and controlled / monitored equipment with CAA Restricted or CAA Core spaces at Post. Associating BAS information with these areas will create a “Classified” document in accordance with the requirements of the “Security Classification Guide for Design and Construction of Overseas Facilities” (SCG).

C.7. Execution Schedules (ES) C.7.1. General

C.7.1.1. The Contractor shall submit to the Contracting Officer’s Representative for review. The ES will provide a reference plan of execution for the contract, forecast final PM completion, and assure coordination of the work between Post, the Contractor’s staff / personnel and all other parties associated with the work.

C.7.2. Tasks, Milestones and Scaling C.7.2.1. The ES shall include the following tasks and milestones:

a. Contract Award

b. Creation / Monthly Update of…