Pre Proposal Conference - Meeting Minutes.pdf

US Embassy Asuncion General Service Office

Minutes of the Pre-Proposal Conference for the Health Insurance Services Solicitation

Date: 4/30/2024

Time: 09:00am local time

Solicitation Number: 19PA1024R0001

Attendees:

General Services Officer – Grant Knutson Management Officer – Ed Luchessi Human Resources Specialist – Alejandra Enrique Human Resources Assistant – Javier Ferreira Procurement Agent – Alberto Bartz

Contractor’s attendees:

Carlos colman Hospital Sirio Libanes PY Liliana Argüello MEDI PLAN S.A.

Kiara Lird El Buen Samaritano S.A Cecilia Salinas Asismed S.A Sergio Alarcón EBSA Camila Sanatorio Santa Barbara Claudia Caballero Hospital Sirio Libanés Karol Britez Santa Clara S.A.

Patricia Aguilar Santa Clara S.A

Interpreters:

Grizzie Logan

Introduction:

The Procurement Agent, Alberto Bartz, welcomed all attendees, and introduced the Contracting Officer's Representative (COR) and other attendees representing the U.S. Embassy in Asuncion.

Agenda:

The meeting’s agenda was presented to the attendees and the purpose of the pre-proposal conference was explained in greater detail.

Discussion of the Solicitation Package:

The COR provided further details about the level of benefits included as part of the requirements.

Additionally, the major sections of the solicitation were highlighted by the Procurement Office.

Please see the summary below.

Questions and Answers:

Questions from attendees were compiled with questions received before and after the pre-proposal conference. The Procurement Agent informed the attendees that all questions and answers would be sent to the Office of the Procurement Executive for review and approval.

Conference attendees were notified that these questions and answers along with the meeting minutes and any amendments would be posted on the SAM.gov site so that other vendors are not disadvantaged for being unable to attend the pre-proposal conference.

Conclusion:

Prospective offerors were reminded that doing business with the U.S. Government differs from commercial practice because the solicitation and award processes are regulated under the Federal Acquisition Regulations. Attendees were reminded that any statements made during the conference do not change the solicitation and that any changes would be made by written amendment to the solicitation and posted on the SAM.gov site. The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S.

Government and the meeting was adjourned.

Sincerely, Grant Knutson Contracting Officer

Enclosure: Detailed Summary of the Pre-proposal Conference

Pre-proposal Conference Summary

• Welcome to all attendees.

• Attendees were asked to fill out the attendance form with their company information.

• Introduction to US Government Representatives participating in the conference.

• Attendees were told about the expected timeline for the solicitation till award of the contract.

• Attendees were told about how to submit their questions in writing.

• Procurement Agent explained the solicitation package requirements, SF-33, section B, Pricing Table, SAM requirements, ZADROGA clause and Defense Base Act (DBA) Insurance.

• Procurement Agent also explained Section E Quality Assurance and Surveillance Plan and the proposed period of performance.

• Procurement representative talked about Combating Trafficking clause, the NDAA compliance and submission of invoices.

• COR talked in depth about PLAN 1 and PLAN 2 included in section C of the solicitation.

• Procurement Agent explained the evaluation factors.

• 15 minutes for general questions and answers was provided.

• US Embassy representatives thanked all participants.

• Conference ended.