Request for Quotations number 19NL80-24-Q-0017 PMSC Multistack and Airstack yearly Maintenance The Hague.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

JOHN ADAMS PARK 1, 2244 BZ WASSENAAR

THE NETHERLANDS

January 5, 2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19NL80-24-Q-0017 Preventive Maintenance

Geothermal Heat Recovery Chiller-Heater and Air-Cooled Water Chiller

Enclosed is a Request for Quotations (RFQ) for Preventative Maintenance Services of

Geothermal Heat Recovery Chiller-Heater and Air-Cooled Water Chiller. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form

1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by February 7, 2024, at 5 p.m. local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to TheHaguecontracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-

Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

6. CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) C-SCRM Questionnaire and C-SCRM software Producer Attestation Form

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are mailto:osei-bonsugy@state.gov https://www.sam.gov/ highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Matthew R. Mayberry

Contracting Officer

Enclosure: (as noted)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR11403478

PAGE 1 OF 79 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19NL8024Q0017

6. SOLICITATION ISSUE

DATE

01/05/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Geoffrey Y. Osei-Bonsu

b. TELEPHONE NUMBER(No collect calls)

+31703102248

8. OFFER DUE DATE/

LOCAL TIME

02/07/2024 / 17:00

9. ISSUED BY CODE NL800 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

AMERICAN EMBASSY THE HAGUE SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

John Adams Park 1, 2244BZ Wassenaar, ATTN:

GSO/PROCUREMENT HUBZONE SMALL (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

THE HAGUE 2244 BZ BUSINESS SMALL BUSINESS PROGRAM NAICS: 333415

NETHERLANDS

SERVICE-DISABLED EDWOSB EMERGING SMALL BUSINESS

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT- 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A 13b. RATING

TION UNLESS BLOCK IS

MARKED

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

SEE SCHEDULE

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY THE HAGUE AMERICAN EMBASSY THE HAGUE

John Adams Park 1, ATTN: The Hague GSO

Wassenaar 2244 BZ

NETHERLANDS

John Adams Park 1, 2244BZ Wassenaar, ATTN: GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

17a. CONTRACTOR/ CODE

OFFERER

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

AMERICAN EMBASSY THE HAGUE

TELEPHONE NO.

John Adams Pk 1, 2244BZ Wassenaar The NL, ATTN: FMC Wassenaar

NETHERLANDS

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ OFFER DATED

_ . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19NL80-24-Q-0017 Prices, Block 23

• Continuation To SF-1449, RFQ Number 19NL80-24-Q-0017. Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Exhibit A - List of Tasks to be Performed (Statement of Work) and Equipment List

• Attachment 2 CYBERSEUCRITY SUPPLY CHAIN RISK MANAGEMENT (C-

SCRM) SOFTWARE PRODUCER ATTESTATION FORM

• SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19NL80-24-Q-0017

PRICES, BLOCK 23

1. PERFORMANCE WORK STATEMENT

The American Embassy in The Hague requires preventive maintenance services for the Geothermal Heat

Recovery Chiller-Heater (GHRC) and Air-Cooled Water Chiller (ACC). These services shall result in all systems being serviced under this agreement being in good operational condition when activated. This work is to be performed on systems accessing Limited Access Areas (LAA) of the building. Please see section 6.2.3 for security requirements.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in U.S. Dollars. Prices for all Contract Line-Item

Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year

1 of the contract and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

Geothermal Heat Recovery Chiller- Heater

1 Annual 1

Air-Cooled Water Chiller

1 Annual 1

Air-Cooled Water Chiller RM 3213

1 Annual 1

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

Geothermal Heat Recovery Chiller- Heater

1 Annual 1

Air-Cooled Water Chiller Unit

1 Annual 1

Air-Cooled Water Chiller RM 3213

1 Annual 1

Total Option Year 1

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

Geothermal Heat Recovery Chiller- Heater

1 Annual 1

Air-Cooled Water Chiller Unit

1 Annual 1

Air-Cooled Water Chiller RM 3213

Total Option Year 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year

2.6.

Total for all years:

Base Year $

Option Year 1 $

Option Year2 $

Option Year 3 $

Option Year 4 $

TOTAL (Base and all Options) $

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

Geothermal Heat Recovery Chiller- Heater

1 Annual

Air-Cooled Water Chiller Unit

1 Annual 1

Air-Cooled Water Chiller RM 3213

Total Option Year 3

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

Geothermal Heat Recovery Chiller- Heater

1 Annual

Air-Cooled Water Chiller Unit

1 Annual 1

Air-Cooled Water Chiller RM 3213

Total Option Year 4 or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $ /hr

Option Year 1 $ /hr

Option Year 2 $ /hr

Option Year 3 $ /hr

Option Year 4 $ /hr

3. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4.0 DESCRIPTION/SPECIFICATION/WORK STATEMENT

EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy in The Hague requires the Contractor to maintain the following systems in a safe, reliable, and efficient operating condition. Please see equipment lists included in Exhibit A for a more detailed description.

1) The Multistack VMEII Chiller/Heater provides variable simultaneous heating and cooling as a central station. The Multistack VMEII consist of 5 multiple refrigerant circuits. Each of the circuits consists of an individual compressor, condenser, evaporator circuit, thermal expansion valve, and control system.

Each of these Modules is constructed to be independent of other Modules from a refrigeration and electrical standpoint to produce chilled or heated water even in the event of a failure of one or more refrigerant circuits.

Condenser and Evaporator heat exchangers of the chiller modules are equipped with motorized modulating butterfly type valves driven independently by signals from the module controller and powered from the main power feed. Valves shall vary water flow to maintain chiller module leaving load temperatures. When heat exchangers are using sink/source due to unequal heating/cooling duty, master controller shall modulate valves to provide minimum required head pressure control to maximize efficiency of those chiller modules and to provide equipment protection.

Each Module contains of 2 Circuits of 18 lb. of R-410a refrigerant

2) Air-Cooled Water Chiller (U-ACC-1) functions as a back-up system for the Multistack VMEII Chiller.

If after operation of the VME II chiller (U-GSHRC-1), the system chilled water temperature is 1.0⁰C above setpoint for at least 4 continuous minutes, it opens the backup chiller 3-way valve and enable the lag chiller’s (U-ACC-1). The Chiller control system will start its internal pumps and refrigeration to maintain chilled water temperature.

The U-ACC-1 consists of 4 refrigerant Modules (Airstack ASP060X). Each of these Modules consists of a tandem compressor, condenser, evaporator circuit, thermal expansion valves and control system. The

Chiller is assembled and pre-piped on a common skid with pump package module and glycol feeder system.

Condenser and Evaporator heat exchangers of the chiller modules are equipped with motorized modulating butterfly type valves driven independently by signals from the module controller and powered from the main power feed.

Each Module contains of a circuit of 40 lb. of R-410a refrigerant

3) Air- Cooled Water Chiller (N-RM 3213) functions as a back-up system for the limited PCC/CAA Area on the 3rd Floor West Site of the NOB. The unit consists of 4 refrigerant Modules. Each of these

Modules consists of a tandem compressor, condenser, evaporator circuit, thermal expansion valves and control system. The Chiller is assembled and pre-piped on a common skid with pump package module and glycol feeder system.

Condenser and Evaporator heat exchangers of the chiller modules are equipped with motorized modulating butterfly type valves driven independently by signals from the module controller and powered from the main power feed. Each Module contains a circuit of R-410a refrigerant

4.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The chillers should be clean and in good operating condition upon completion of the service. The preventive maintenance service should result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of

08.30 AM and 16.30 PM Monday through Friday. No work shall be performed on US Government and local holidays.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access, please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.1 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All Work under this contract occurs in LAA (Limited Access Areas) and may be performed by un-cleared American or local workers under cleared American escort. The

Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General

Services Officer [GSO].

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in The Hague, Netherlands Diplomatic personnel, property, and compound project information and cooperate fully in all security matters.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United

States, must be immediately brought to the attention of the Contracting Officer (CO) and

Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the

COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via

ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants, and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat, and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms, and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will check out from

Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply, and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware. Hardware replacements will be separately priced out by the Contractor for the

Government’s approval and acceptance. The Government has the option to accept or reject the

Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The contractor shall customize a work sheet to match the equipment or use a factory supplied one outlining the sequence of events and tasks to be performed. The Contractor shall prepare this schedule, work sheet, and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the

COR's designate after the maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing, and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g., hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0 Test and inspection field report: The contractor shall provide one copy of a typed summary report within 30 days of site work statement completion. The report must be written in the

English language. At a minimum the report must include:

• Provide a narrative summary site report to include all findings, repairs, or corrective measures, completed inspection/testing checklists.

• Provide a detailed report noting any noted discrepancy, include photos of the problem and a narrative summary of the corrective action required. The repair action will be contracted separately.

• Provide a Bill of Materials (BOM) as necessary for any required repair parts for future corrective action or repair. The BOM must note component name, part #, vendor or source, approximate lead time, suggested retail price.

• Provide a separate Bill of Materials (BOM) as necessary for any recommended spare parts for system. This can include applicable electrical safety PPE that post does not have onsite.

• Detail report covering all aspects of equipment upgrading, system modification, new part installation in all locations.

• Provide a “marked-up” as-build drawing as necessary to indicate any modifications or differences found during inspection.

• In the final report list, any Locally Employed Staff that assisted in this planned maintenance action. This is not a training requirement, but rather to document the personnel involved in the work.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#10.2) 1 10 days after contract award COR

Checklist and work sheet (7.2) 1 Prior to commencement of work

COR

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Test and Inspection Field Report (#9.0) 1 30 days after each completion of service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss, or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury $1,000,000,00 per occurrence $2,500,000

Cumulative

Property Damage $1,000,000,00 per occurrence $2,500,000

Cumulative

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s

Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The

Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that

Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 12 &

Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the

Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the

Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

Facility Manager: TheHagueFacPR@state.gov

Contracting Officer: TheHagueContracts@state.gov mailto:TheHagueFacPR@state.gov mailto:TheHagueContracts@state.gov

CONTINUATION TO SF-1449,

RFQ NUMBER 19NL80-24-Q-0015

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy in The Hague requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Airstack Chiller systems.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment equipment lists (2) at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff has service manuals for all

IV. SCOPE OF WORK - - CHILLER PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health

Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The Contractor shall inventory, supply, and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts, and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

CHILLERS MAINTENANCE PROCEDURES:

At a minimum, the following work must be done on both chillers:

Annual Schedule

1. Check unit for proper operation, excessive noise, or vibration.

2. Run system diagnostics test.

3. Check chiller controls communications module to the overall embassy building HVAC automated controls for functionality. Replace, -- or install controls communications parts as needed--. Copies of all software and licenses needed to control or to adjust the communications module shall be given to the post.

4. Check for software and program updates

5. Check compressor superheat on evaporator and economizer TXVs. Adjust as required.

6. Check condenser and economizer sub-cooling. Adjust as required.

7. Check the chiller for leaks. Submit work order to find and repair leaks.

8. Test tubes for leakage.

9. Clean compressor tubes.

10. Replace oil filter, clean oil line strainer. Contractor shall supply all materials.

11. Calibrate all chiller and heating control systems, load limiting system, and safety controls.

12. Check compressor oil on semi-hermetic compressors. Take oil samples and submit for analysis.

13. Clean the condensing unit. Remove debris from air screen and clean underneath unit. Clear drain line and pan from sludge or debris. Note any signs of corrosion.

14. Inspect system for signs of corrosion. Remove corrosion, prime with corrosion inhibitor, paint to match original condition. Carefully inspect all fasteners to ensure integrity and replace any which have corroded. All replacement components, parts, and materials should be of corrosion resistant manufacture.

15. Check system pump motors end bells for debris

16. Check system pumps motor bearings and seals

17. Check glycol, inhibitor content in system chilled water and in tanks

18. Pressure wash coil with coil cleaning solution. Straighten fin tubes with fin comb.

19. Check and clean fan motors, pumps, sensors, and solenoids.

20. Check and record voltages and amperages for compressors

21. Check and record amperages for pumps and condenser fans

22. Clean all strainers including pump strainers and system strainers; remove header caps if necessary

23. Check all refrigerant and replenish as necessary. Contractor shall supply all materials.

24. Check all system refrigerant sight glass for leaks or moisture

25. Analyze refrigerant and oil with tube type moisture/acid analyzer

26. Check liquid solenoid valves and cycle all valves at least two times.

27. Check controller for proper operation. Check all electrical connections for tightness. Re-amp as necessary.

28. Inspect condition of electrical contacts on motor starters and controls. Check electrical connections for tightness.

29. Inspect relay contacts for damage or pitting, replace if required

30. Perform operational tests and return to service.

a. Electrical components

b. Check all external interlocks

29. Clean chiller and surrounding area. Remove debris from worksite.

30. Fill out maintenance checklist and report deficiencies.

Motor Starter /Variable Frequency Drive (5 HP to Less Than 100 HP):

MAINTENANCE PROCEDURES:

Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size

(report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation.

Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

Equipment List:

END OF STATEMENT OF WORK

Equipment List 1: Geothermal Heat Recovery Chiller: Multistack Module MS050XN2E2H0AAC-410A (total of 5 Modules)

Equipment Total NumbersManufacturer Model Capacity Specifications Location

Module MS050XN2E2H0AAC 5 Multistack

Compressors 2 x 5 Copeland ZPD34KSE 2x25 Ton Scroll Type 2 Compressors on each Module 380 Volt

Evaporators 5 Multistack 4.8 Gallons Brazed Type Each Module

Condensors 5 Multistack 6.6 Gallons Brazed Type Each Module

Refrigerant Circuit 2 x 5 Multistack 18 Gallons R410 A Each Module 2 Circuits

Transducers Sensors 2 x 5 At discharge and suction pipes of each Compressor

Temperature sensors: 2 x 5 At the leaving Chill water and leaving Condenser water

Virtual Moveable Endcap II™ Valves Header Connections actuator 2-10 Volt 8 Nema Nema 4X 2 Way Valve Variable Actuators Modulating isolation Valve on the Heading Circuit actuator 2-10 Volt 2 x 5 Nema Nema 4X 2 Way Valve Variable Actuators Between the Heat Exchanger and the Header on either the Chill Water or Condenser

High Pressure Lockout 5 Located on the discharge of each Compressor

Controls

Master VME Control Board 1 Multistack pCO3 CNTRL 15 digital I/O Net RS485 Interface At the end of the GHRC

VME Valve Control Board 4 Multistack VME2E6A2 26 digital I/O Valve size 6 " Control Board for each Module modulating

Isolation valve

Control board HW/CHW Circuit 5 Multistack 26 digital I/O variable flow systems each Refrigerant Circuit

Control Power 1 24V AC

Power Multistack

Main Switchboard 380 Volt Buss bar rated to 500 amps

Extern

Pumps 4

VFD 4 ABB 380 Volt

Equipment List 2: RM 3213 Air Cooled Chiller: Multistack Module ASP… (total of. Modules) Information Sensitive

Equipment Total NumbersManufacturer Model Capacity Specifications Location

Module ASP………. 4 Multistack

Compressors 4 Copeland …...

Evaporators 4 Multistack …... Brazed Type Each Module

Condensors 4 Multistack …... Brazed Type Each Module

Fan Motor 4x2 Multistack MOTOR120/122 …... …... Each Module

VFD Fanmotor 1 Yaskawa CIMR-JU4A0004BAA

Refrigerant Circuit 4 Multistack R410 A each Circuit

Transducers Sensors 2 x 4 Multistack SENSOR10PSID 0-10 PSID, 4-20mA At discharge and suction pipes of each Compressor

Temperature sensors: 4 +1 At the leaving Chill water and leaving Condenser water

Pumps 2 Gould …... 1450 RPM, 380 /50 HZ Module PMP4010AEBB

VFD Pumps 2 ABB ACH550-UH-023A-4 10 HP 380 V

Glycol Feeder System: 1 AXIOM Ind. Lim. Model SF100 …... 115V/60Hz /1 0.7 A Back Module

Hydronic Expansion Tank 1 Wessels Company …... SS and Butyl Bladder Back Module

Power Factor Controller RVT 1 ABB …... 60 Hz into 50Hz

Duplex Strainer 1 Hayward …... Basket Mesh Filter

MOTORIZED WATER VALVE Header Connections actuator 2-10 Volt 8 Belimo SY1-24-2 2 Way Valve On/Off Actuator Isolation Valve on the Heading Circuit on either the Chill Water or Condenser

Pressure Transducer 1 Setra Systems Model 230

Relief Pressure Lockout 4 Located on the reciver of each Module

Controls

Master VME Control Board 1 Multistack pCO3 CNTRL .. digital I/O Net RS485 Interface At the end of the ACC

Valve Control Board 4 Multistack VME2E6A2 .. digital I/O Valve size 6 " Control Board for each Module modulating

Isolation valve

Control board CHW Circuit 4 Multistack .. digital I/O variable flow systems each Refrigerant Circuit

Control Power 1 24V AC

Power Multistack

Main Switchboard 380 Volt Buss bar rated to 500 amps

Equipment List 3: Utility Air Cooled Chiller: Multistack Module ASP060X-410A (total of 4 Modules

Equipment Total NumbersManufacturer Model Capacity Specifications Location

Module ASP060X 4 Multistack

Compressors 4 Copeland ZPT770KC 51,8 Ton 162 Kw 2x30 HP 121 m3/h Tandem Compressor on each Module 380 Volt

Evaporators 4 Multistack HEATEX675 5.86 Gallon Brazed Type Each Module

Condensors 4 Multistack COIL510-CH 28.8 Gallon Brazed Type Each Module

Fan Motor 4x4 Multistack MOTOR120/122 2 HP Each Module

VFD Fanmotor 4 Yaskawa CIMR-JU4A0004BAA 2HP

Refrigerant Circuit 4 Multistack 135 LBS R410 A each Circuit

Transducers Sensors 2 x 4 Multistack SENSOR10PSID 0-10 PSID, 4-20mA At discharge and suction…