19NL8022Q0008 FAC Pnuemercator replacement TMS 3000 for TMS 4000 NEC.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

John Adams Park 1, 2244 BZ Wassenaar The Netherlands

January 10, 2022

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19-NL-80-22-Q-0008 Automatic Fuel Tank Replacement from

TMS 3000 to TMS 4000.

The Embassy of the United States of America invites you to submit a proposal for Automatic

Fuel Tank Replacement from TMS 3000 to TMS 4000 in The Hague, The Netherlands.

Your quotation must be submitted via e-mail to TheHagueContracts@state.gov and referenced with our Solicitation number 19-NL-8022-Q-0008 to the Contracting Officer: Matthew R.

Mayberry on or before 3 P.M. on February 11, 2022. No proposal will be accepted after this time.

Direct any questions regarding this solicitation to The Contracting Officer by email

TheHagueContracts@state.gov or by telephone +31 70 3102248 during regular business hours.

Sincerely, Matthew R. Mayberry

Contracting Officer

Enclosure (as noted) mailto:TheHagueContracts@state.gov mailto:TheHagueContracts@state.gov

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 1 47

1. REQUEST NO.

19NL8022Q0008

2. DATE ISSUED

01/10/2022

3. REQUISITION/PURCHASE REQUEST NO.

PR10432369

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN: GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

FOB DESTINATION OTHER

(See Schedule)

9. DESTINATION

NAME

Geoffrey Y. Osei-Bonsu

AREA CODE NUMBER

+31703102248

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY THE HAGUE

a. NAME b. COMPANY b. STREET ADDRESS

ZINKWERF 57-59 2544 EC DEN HAAG, ATTN:

GSO/WAREHOUSE

c. STREET ADDRESS c. CITY

THE HAGUE

d. CITY e. STATE f. ZIP CODE d. STATE

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

02/11/2022

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

- 1 -

SENSITIVE BUT UNCLASSIFIED

U.S. DEPARTMENT OF STATE

OBO FACILITIES MANAGEMENT DIVISION

STATEMENT OF WORK

RFQ: 19-NL-80-22-Q-0008

DATE: January 10, 2022 PROJECT: U.S. Embassy The Hague SERVICES: Automatic Fuel Tank Management System (AFT) replacement

From TMS 3000 to TMS 4000

1. BACKGROUND AND PURPOSE

a. The U.S. Embassy in The Hague and Overseas Buildings Operations (OBO) have a requirement to replace the obsolete and inoperative Automatic Fuel Tank (AFT) monitoring the Underground Storage Tanks (UST) with a system utilizing state-of the art technology. The requirements of this project are to be in accordance with both EUR and US standard industry practices.

2. GENERAL REQUIREMENTS

a. The Contractor shall provide a new AFT system as per paragraph 3 and to ensure it is done within the technical requirements in this Statement of Work.

The Contractor shall be responsible for hiring labor, equipment vendors and shall follow security and safety directives as explained by the Embassy.

b. Government furnished parts:

i. None

c. The Contractor shall have limited access into the Embassy and outside the areas designated for the project except with permission by the Embassy. The Contractor shall address the impact of the consequent disruption and provide for a continuing level of operation of the Embassy functions caused by the proposed work.

d. Current known site conditions:

i. There is at least one, maybe 3, existing Pneumercator TMS 3000 systems monitoring level probes and leak sensors installed in underground and aboveground fuel storage tanks and associated underground piping transition sumps.

ii. The TMS 3000 panel provides information to other devices on the facility such as Remote Overfill Alarm Panels, Remote Digital Display Panels, Submersible Pump Controllers, Day Tank Controllers, Building Automation System and Generator Control Panels.

iii. The serial number(s) associated with each TMS 3000 panel is TMS#1 V3925.

iv. There are 2 double wall USTs of fiberglass construction.

- 2 -

v. The interstitial space of the double wall tank(s) is dry.

vi. There are 4 sumps for the big Storage tank and 2 sumps in the small storage tank in which mechanical (or electronic) leak sensors are installed. These leak sensors are sometimes not working. There are (or are not) water tight junction boxes in the sump in which the field connection between the sensor cable and field wiring can be made.

These junction boxes are in good working condition and do not (or do) need to be replaced. Is the electrical conduit to which the field wiring installed corroded? It does not need to be repaired so that the junction box can connect securely to it to prevent water from entering the conduit.

The conduit is metallic and is 2” in diameter. Any conduit, wiring or junction boxes which need repairs or replacement will be provided under a separate SOW upon approval of the COR.

vii. One of the tank sumps contains the level monitoring probe. This probe is not always in good working order. There are water tight junction boxes in the sump in which the field connection between the probe cable and field wiring can be made. These junction boxes are in good working condition and do not need to be replaced. Is the electrical conduit to which the field wiring installed corroded? It does not (or does) need to be repaired so that the junction box can connect securely to it to prevent water from entering the conduit. The conduit is metallic and is 2” in diameter. Any conduit, wiring or junction boxes which need repairs or replacement will be provided under a separate SOW upon approval of the COR.

viii. There are 2 building transition sumps for underground fuel piping to enter into the generator, boiler or fire pump rooms. There are no vehicle fueling dispensers. The leak sensors are electronic and are in working condition. There are water tight junction boxes in the sump in which the field connection between the probe cable and field wiring can be made.

These junction boxes are in good working condition and do not need to be replaced. Is the electrical conduit to which the field wiring installed corroded? It does not need to be repaired so that the junction box can connect securely to it to prevent water from entering the conduit. The conduit is metallic and is 2” in diameter. Any conduit, wiring or junction boxes which need repairs or replacement will be provided under a separate SOW upon approval of the COR.

ix. There are 3 double wall day tanks of steel construction. Confirm there is one level probe and one leak sensor installed in the tank.

x. Confirm the TMS 3000 panel is installed inside a building and has a dedicated 230VAC, 1P, 50 Hz with two additional ground wires, for a total of three (3) ground, one (1) hot and one (1) neutral wires. Any correction to wiring deficiencies will be provided under a separate SOW upon approval of the COR.

xi. Confirm the number of existing conduits connected to the TMS 3000 panel. There are seven (7) knock outs in the bottom of both the TMS 3000 and 4000 panels.

xii. Confirm these knocks are being used for the correct functions – see attached “knock out” layouts. Note the TMS 4000 panel is larger than the TMS 3000 and will line up with the existing conduit; provisions will be made by the contractor through the SOW to connect the existing conduits to the correct knock outs in the bottom to the TMS 4000 panel.

xiii. The TMS 3000 panel has a variety of cards mounted inside it to provide interfaces to fuel pump control panels, remote overfill alarm panels, etc.

Verify these cards are functional by confirming the other devices are functioning properly. Note in the SOW if they need to be replaced.

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3. SCOPE OF WORK

a. The Contractor shall be required to prepare reports, bill of materials, quality control schedules and construction costs. These documents shall provide the necessary interfaces, coordination, and communication among the Embassy, OBO, and Contractor for the AFT replacement project. The contractor shall be responsible for replacing the existing TMS 3000 panel with a new TMS 4000 panel. All of the Pneumercator equipment associated with the existing TMS 3000 panel including internal cards, external level probes, leak sensors and remote alarm panels are assumed to be functional and will be used as part of the new TMS 4000 system. The contractor shall immediately inform the COR upon identifying any malfunctioning associated Pneumercator equipment.

b. Specific requirements:

i. Meet Post personnel onsite to go over known issues:

1. Check for dedicated power source to TMS 3000 panel and verify the required second ground wire for the existing TMS 3000

2. The TMS 4000 is of different dimensions than the TMS 3000

3. (14.25” W x 11.20” H x 7.43” D versus 11.81” W x 11.34” H x 6.34” D).

Make sure it will fit in the space above the existing conduits used by the TMS 3000. The knockout patterns are different.

4. Use the four mounting tabs on the back plate of the panel for mounting the panel to a flat surface.

ii. Check TMS 3000 for any current alarms, record if any.

iii. Download existing configuration using TMS communications port for future reference.

iv. Check probe, sensor, relay, analog, ModBus and power wiring for proper identification. If not identified properly mark wires to the position of the connection.

v. Check probes, sensors, relays, analog channels and overfill alarms for proper operation.

vi. Check for proper installation of all probes, probe floats, sensors and any other Pneumercator equipment. Notify COR of any deficiencies.

vii. With the assistance of Post Technicians, fill all day tanks to their maximum level prior to change out.

viii. Shut the power supply off to Pneumercator equipment and perform lock out, tag out.

ix. Since the knockout pattern on the bottom of the TMS 4000 is different than the TMS 3000 use either flexible conduit to connect the existing rigid conduit to the TMS 4000 or use an electrical “race-way” to allow for the existing conduits to be used with the TMS 4000. If a race-way is used, make sure the Intrinsically Safe cables are physically separated from the non I.S. wires.

x. Disconnect all wiring ensuring wiring is properly identified.

xi. Remove all internal cards which will be used in the TMS 4000.

xii. Install “seal-off” on Intrinsically Safe conduits, if none exist, before connecting these conduits to the TMS 4000

xiii. Reconnect wiring as previously installed

xiv. Remove lock out, tag out.

c. Start-up and commissioning:

i. Verify the TMS 4000 and its various accessory items have been installed correctly and work together as a Leak and Level Monitoring System.

This work should be conducted by a Pneumercator trained and certified person. This person should have knowledge and experience in the

- 4 -installation and servicing of petroleum equipment in general and specifically in fuel systems for stand by generator and boiler applications.

In addition, they should be familiar with the requirements for integrating Pneumercator equipment with Building Automation/Management Systems as well as Fuel Pump Control System.

ii. Verify installation of all components is according to Pneumercator’s specification. See attached Start-Up Work Sheet.

iii. Verify the “functionality” of all individual components. See attached Functionality Requirements for Control Panels, Level Probes and Leak Sensors.

iv. Verify the TMS 4000 successfully provides information to the Remote Overfill Alarm Panel(s).

v. Verify the TMS 4000 successfully provides required information to the Fuel Pump Control Panel(s).

vi. Verify the integration with the BAS. This may require a second Functionality Test be performed.

d. Electrical requirements: 240V, 50Hz

e. Train Post Technicians on the operation of the new TMS4000.

i. Facility technicians as well as BAS personnel shall be instructed in the design of the Leak and Level System as well the individual components of the system. The training should include detailed discussions on normal operating and alarm conditions of all Pneumercator equipment.

ii. Preventative Maintenance for each piece of equipment should be discussed and demonstrated.

iii. Written Training and Preventative Maintenance Documents should be provided for the specific equipment installed at the facility, for future reference.

f. Spare parts: Contractor is required to provide the COR with ten (10) spare fuses and the following quantity of parts as determined by the configuration of the TMS 4000: Note – not all of these parts will be provided.

i. One (1) Main Processor card

ii. One (1) 4 - Non-haz Input/4 relay output card

iii. One (1) 8 - Non-haz Input/8 relay output card

iv. One (1) 16 Non-haz output card

v. One (1) 6 Channel Analog output card

vi. One (1) 12 Channel Analog output card

vii. One (1) 4 - Probe/8 sensor card

viii. One (1) 16 - Sensor card

g. Site conditions / unknown conditions:

i. Contractor is responsibility to provide USG with an evaluation of equipment and services required based on the information provided above in Section 2.d. However, there is a possibility for some unforeseen conditions. This contract does not cover these conditions.

All unforeseen conditions shall be evaluated and the COR shall be notified. The COR and SME will work with the contractor to determine changes in the SOW if required. They are, but not limited to, the following:

1. Replacing any components of the existing TMS 3000 panel which are found to be malfunctioning.

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2. Replacing level probes, leak sensors, remote level display panels and/or remote overfill alarm panels which are determined to malfunctioning.

3. Providing dedicated power to the new TMS 4000.

4. Providing the required two additional grounds.

5. Determine if the electrical junction boxes for the level probe and leak sensor field wiring, which are installed in the tank or building sumps, are in good condition? If not, they will have to be replaced with watertight boxes. Pictures of the boxes and measurements (diameter) of the conduit would be required to determine the replacement parts. If the conduit has corroded, then metal or PVC sleeves will have to be placed over them so that the junction box can be installed.

6. Providing the correct type of field wiring for the various Pneumercator related components to function correctly.

4. CONTRACT ADMINISTRATION

a. The OBO does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

b. Neither the Embassy’s nor OBO’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

c. The OBO has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The OBO may perform quality assurance inspections [QAI] and to confirm the work is being performed according to the Statement of Work.

5. RESPONSIBILITY OF THE CONTRACTOR

a. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

b. The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Embassy.

c. The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters.

The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR). The COR is Jacob van der Boon (Engineer The Hague).

i. This project has the potential (although remote) for an environmental

HAZMAT oil spill incident. Contractor shall ensure all precautions are taken to prevent a fuel oil spill.

ii. In the event of an oil spill, contractor must immediately isolate and contain the spill. He is responsible to ensure the fuel oil is properly cleaned and/or disposed as per both Dutch/EUR regulations and US

- 6 -environment regulation. https://www.epa.gov/oil-spills-prevention-and-preparedness-regulations

6. CONSTRUCTION REQUIREMENTS

a. The Contractor shall be responsible for all required materials, equipment and personnel to manage, administer, and supervise this project. All products shall be of good quality and performed in a skillful manner as determined of OBO.

b. The Contractor shall have limited access to or be admitted into any building on the compound outside the areas designated for the project except with permission by the Embassy.

c. The Contractor will be permitted to use the area within the compound for operation of his construction equipment and temporary facilities. The Contractor is responsible for obtaining any additional off compound storage areas required.

7. CRITERIA

a. The Contractor shall replace any carpeting and /or repaint interior walls damaged by contractor activities in accordance with U.S. codes and standards. OBO will review and comment on the Contractor’s submissions using the following codes and standards:

i. International Building Code

ii. Safety and Health Requirements Manual:

http://obo.m.state.sbu/ops/shem/Documents/Corps%20of%20Engineers _2008_English.pdf

iii. U.S. Environmental Protection Agency’s 40 Code of Federal Regulations 280-Technical Standards and Corrective Action requirements for Owners and Operators of Underground Storage Tanks.

8. DELIVERABLE SCHEDULE

a. The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance of the carpeting within the contract period specified.

9. SECURITY

a. This is a non-classified project. The work to be performed under this contract requires that the Contractor, its employees and sub-contractors submit corporate, financial and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

END OF STATEMENT OF WORK

https://www.epa.gov/oil-spills-prevention-and-preparedness-regulations https://www.epa.gov/oil-spills-prevention-and-preparedness-regulations http://obo.m.state.sbu/ops/shem/Documents/Corps%20of%20Engineers_2008_English.pdf http://obo.m.state.sbu/ops/shem/Documents/Corps%20of%20Engineers_2008_English.pdf

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(a) Definitions. As used in this provision

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has n paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)

(a) Definitions. As used in this provision

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C- 1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that

(1) It [__]is [__]is not a foreign person; and

(2) If t represents that I am claiming on the IRS Form W-14 [____] a full exemption, or [____] partial or no exemption [Offeror shall select one] from the excise tax.

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of provision)

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO

IRAN REPRESENTATION AND CERTIFICATIONS (JUN 2020)