Questions and Answers RFQ 19N06026Q0011 Supply Delivery and Installation of Tent (Final).pdf

Embassy of the United States of America

Oslo, Norway August 3, 2026

Questions and Answers for RFQ 19NO60260011 -

Supply, Delivery and Installation of Tent

1. QUESTION:

The Request for Quotation states” with permits”. Please confirm who is responsible for obtaining the required permits in Oslo, Norway. If the Contractor is responsible, can the Embassy provide any guidance regarding the local permitting process?

ANSWER:

In SECTION 1, SCHEDULE OF SUPPLIES/SERVICES – No. 8 PERMITS states that the Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

The Embassy has no means to provide guidance and help regarding obtaining permits.

2. QUESTION:

Site Preparation and Foundation Work. Confirm whether the contractor is responsible for all excavation, grading, geotextile installation, crushed gravel placement, compaction, and footing preparation, or if any of this work will be completed by the Government prior to installation.

In SECTION 1, SCHEDULE OF SUPPLIES/SERVICES, - No. 2.2 INSTALLATION OF WORK, & No. 22.2.1 Tent Foundation Area (48 m² Tent Footprint) states that the contractor is responsible for all preparation of ground. This is a turnkey project for the Embassy.

3. QUESTION:

Please provide any available information regarding site conditions as outlined below.

a. Site access restrictions

The site features a singular vehicle access gate measuring 3 meters and 60 cm in width. There are also numerous 100-year-old protected trees on the path leading to the site on which the tent will be erected.

b. Security requirements

Please see SECTION 1, SCHEDULE OF SUPPLIES/SERVICES, - No. 5, Access to Government Buildings and Standards of Conduct. 5.2 Personnel Security.

c. Working hour limitations Please see SECTION 1, SCHEDULE OF SUPPLIES/SERVICES, - No. 4, Hours of Performance. The Contractor shall schedule all work during normal business hours which are defines as 08:00- 16:00 hours, Monday to Friday, excluding local holidays and bank holidays, unless approved in advance by the Contracting Officers Representative (COR).

d. Any other conditions that may affect installation Please refer to the requirements and specifications required by the solicitation.

4. QUESTION:

The request for quotation requires completion within 60 calendar days after contract award. Please confirm whether this period includes engineering, permitting, shipping, customs clearance, and site readiness.

Sixty (60) days includes all project activities.

5. QUESTION:

The RFQ specifies wind resistance: approximately 0.72 kN/m², snow load capacity: 5.0–

5.5 kg/ft². The manufacturer has advised that these values do not appear to align with the design loads typically used for Oslo under the applicable Norwegian standards (NS-EN 1991).

Could you please confirm whether the tent should be designed to the values stated in the RFQ, or whether it should comply with the applicable Norwegian building code design loads for the project location?

The RFQ does not specify the wind and snow load capacity. Please follow the specifications as outlined in the RFQ and the manufacturer’s recommendation of the tent that you are quoting.