Question and AnswerMay18.pdf

RFQ 19MX9022Q0014 – Air Transport

Number Question Answer

1 Could you please let me know what are the kennel sizes and weight (dog + kennel) for each of the 6 dogs to be shipped? We need to provide that information to the carrier to book transportation. On the posted document it only says 27 kg for the dog and no information about the kennel.

Kennel size is 30" H x 27" W x 40" L and weights 2.2 Lbs.

2 To prevent any delays due to higher summer temperatures I would like to know if there is a schedule for shipping since airlines have a policy for not transporting live animals if the temperature at any point during their travel the temperature reaches 85ºF

There are no preferred schedules for shipping.

3 Our customs agent in Mexico is requesting the commercial value and invoice of each dog to accurately calculate taxes and duties.

Could you please provide that information as well?

INL will be able to provide the commercial value/invoice of each dog after each task order is awarded. To calculate taxes and duties for its proposal, vendor can use the cost of $8,500 usd per dog.

4 Would it be possible for INL to make an invoice for each dog’s value to our “comercializadora”? Mexican customs require that all animals that will be imported are invoiced to the importer to process the importation.

See answer to #3. Also please remember INL and the US government will not assist with the import process.

5 Please confirm if the following documents will be provided:

• Medical Certificate

• Vaccination Certificate

• ID documentation / Owner documentation of canine

• Certification of sterilization

• Laboratory tests (according to the agricultural regulations of the destination country)

• Microchip (in special cases)

• Necessary documentation for the entry to destination country

Yes. Coast to Coast will provide documents. Canines are not sterilized (unspayed, unneutered)

6 Who provides the kennel? Should the cost be considered in the total cost if not provided? If it is provided, should it be returned?

Coast to Coast provides the kennel, it does not need to be returned.

7 In the SOW it is mentioned that there will be a maximum of 95 trips. How many canines per trip (min & max)?

The SOW refers to a maximum of 95 dogs, not trips. The exact number of canines per trip is still unknown but it can go from 1 to 20 per trip.

8 Will the dogs be provided at the Florida airport? Or should we consider ground transport?

Ground transportation is needed from New Smyrna Beach to airport. Dogs must be picked up at Coast to Coast facilities.

9 Should we provide some type of insurance? Dogs are not insured.

10 According to some airlines, large size dogs (Labrador, German Shepard, etc.) are not required to be sedated but if is required can we sedate the canines?

They can be sedated.

11 Should we use a commercial airline for the transport?

Yes.

12 Can we use a private airline due to logistical reasons?

Yes.

13 Should the canines be accompanied by a veterinarian?

It is not requested in SOW.

14 The SOW mentions mention movements from origin to destination, including customs clearance, however the main items to quote are: freight, delivery at destination and airline charges, is that correct?

Vendor must provide a door to door service including: ground transportation from origin to POD, air freight to Mexico City airport, exportation and importation customs clearances and delivery at destination.

15 The RFQ mentions that in the process INL will not be responsible for importation, does this mean that the importation must be through a marketer? that is, a figure external to the donor and the donated? Is the assessment correct? The previous question derived from the fact that being dogs they have “IGI” and some other taxes and in case of being a donation, a commercialization figure would not be the most viable. Due to the above, we would like you to expand the explanation to better understand the requirement.

Vendor must take care of all paperwork and formalities related to the exportation and importation customs clearances.

16 Taxes - being variable at the time of importation, such as airline charges, delays and storage at origin and destination, can these costs be refundable?

Taxes can be refundable if vendor is located in USA, please see VAT section in SOW and RFQ for details.

17 Were the dogs born in the USA and are being sent from USA to MX?

No, they were born in Europe but have been in the US since 2020.

18 What is the approximate value of each canine?

$8,500.00 usd.