RFQ19MX9022Q0008 - QandA.pdf

RFQ 19MX9022Q0008 – Security Audit

Number Question Answer

What is the daily inmate population and the number of staff at each prison or facility?

The facilities that will receive training will be determined later and the number of inmates or staff will depend on each facility.

What daily average inmate population constitutes a 24-hour security site visit versus a 48-hour security site visit?

The inmate population will not be the only factor that determines the time allocated for the security audit. In most cases, the time that is dedicated to it will depend on the size of the facility or the number of sections that constitute a facility.

Do you expect two security Auditor’s at a single security on-site facility visit?

Our intent is that the two instructors who train the auditors will conduct an internal audit at one of the prisons with the 4-5 Mexican audit trainees.

Can we provide a USA SME Non-Spanish speaking security auditor on site if we also provide a Spanish speaking USA SME security auditor that can be used as an interpreter?

No, the deliverable request is:

Provide 2 Spanish speaking auditors and use 4 to 5 Mexican audit trainees for each audit and training course.

(Please refers to: RFQ

19MX9022Q0008, EXHIBIT A -

STATEMENT OF WORK (SOW),

5. DELIVERABLES, 5.3, Page 55).

Are we preparing the training materials? Yes, training materials and curriculum will be provided by the vendor. The audit tool is property of INL Mexico and will be provided at the moment of the award to the contractor.

The audit tool is divided into several categories that need to be audited. (Please refers to:

RFQ 19MX9022Q0008, EXHIBIT

A - STATEMENT OF WORK

(SOW), 10. PERFORMANCE

REQUIREMENTS, Page 59).

Do you provide the ground transportation from the hotel to the prison?

No. The contractor shall make all travel arrangements for their instructors including obtaining necessary visas and travel documents, appropriate per diem and/or travel allowances as needed. The contractor shall provide travel/transport to Mexico from the U.S. for their personnel, as well as return travel to the U.S., and travel within Mexico to perform the training and once the audit is completed. (Please refers to:

RFQ 19MX9022Q0008, EXHIBIT

A - STATEMENT OF WORK

(SOW), 8. TRAVEL ORDERS AND

FLIGHT RESERVATIONS, 8.1,

Page 58).

Is there any penalty for finishing the project early?

There is no penalty if the project is a 100% completed and according to the requirements.

The Contractor shall provide a project management plan to ensure all services are accomplished in accordance with contract requirements and performed in a timely manner.

(Please refers to: RFQ

19MX9022Q0008, EXHIBIT A -

STATEMENT OF WORK (SOW),

10. PERFORMANCE

REQUIREMENTS, 10.11. Project Management. Page 60).

Can we group the small facilities that are close together in one trip?

No, you should conduct 30 individual courses to train up to 150 prison officials up to 5 participants per course on how to conduct security audits. As part of the training, the Contractor will conduct 30 security audits with trainees as the practical part of this training. The audits shall be performed in one of the facilities the GOM will provide and in the state where the training is being conducted.

These trainings will be performed throughout the country of Mexico. (Please refers to: RFQ

19MX9022Q0008, EXHIBIT A -

4. SCOPE. Page 54).

How many hours are permitted in one workday?

The course can be up to one weeklong the Contractor shall present 2 options to INL: a) 3 days – two days of 8 hours and one of 4 hours b) 5 days – 4 hours each day. (Please refers to: RFQ 19MX9022Q0008, EXHIBIT A - STATEMENT OF

WORK (SOW), 10.

PERFORMANCE

REQUIREMENTS, 10.1.3. Page 59).

Can our training team include two Spanish-speaking security auditing SMEs from the USA instead of an SME with work experience at the Mexico federal and state prison system?

The training team must include SME from the USA and a SME with verifiable work experience at the Mexico Federal, and State prison system. (Please refers to: RFQ

19MX9022Q0008, EXHIBIT A -

10. PERFORMANCE

REQUIREMENTS, 10.10.

Instructors Qualifications. Page 59).

If we recruit a SME with work experience at the Mexico federal and state prison system, is it OK if they are still employed by the Mexico federal state prison system?

This will depend on the institution that the person works at, however we prefer that the individual does not belong to the state where he is performing the training/audit.

If we have to have a SME that has worked in the Mexico federal state prison system, can we leave the SME and their credentials off the proposal, if awarded the contract we would recruit an appropriate SME for the contract.

No, the vendor should include the credentials for the potential SME, but the hiring can be done after the contract is awarded. This will be evaluated as an important factor to consider when choosing the vendor.

If we have to have a SME that has worked in the Mexico federal state prison system, can we contract with them after the contract has been awarded?

Yes, you can make the contract with the individual after the award, but the vendor has to present the credentials of potential candidates in the proposal.

In each course, should the instructor who speaks Spanish and the instructor who speaks English always be present?

No, the deliverable request is:

Provide 2 Spanish speaking auditors and use 4 to 5 Mexican audit trainees for each audit and training course.

(Please refers to: RFQ

19MX9022Q0008, EXHIBIT A -

5. DELIVERABLES, 5.3, Page 55).

RFQ: Prices, Section 2.0 page 4

Should there be a line item for the 30 courses?

Line Item 1 - Audits; these are the 30 courses.

RFQ: Place of Performance, Section 5.0.A.

page 6 and RFQ Section 4, Required Services -

Place of Performance locations total 12 states with 15 facilities noted. Please clarify the 15 noted here as opposed to 30 audits & 30 courses required in RFQ Section 4, Required Services - page 5.

These will be disclosed to the winning vendor.

There are 12 states due to the size of the prison system you will see 3 states where there will be two trainings. In those 15 you will conduct 30 courses.

1 course/audit for 1 state.

States with two you will conduct 2 courses/audits.

Section 3. Addendum to FAR 52.212-1;

Submission of Quotations, sub-section 2.0, Are there email file size limitations for quotation submission? If YES, what is the size limit and what is the recommended email labeling/title identification? Example: 1 of 3, 2 of 3, 3 of 3 etc.

There is no limit, if you need to send multiple emails please do so and you may label them the following way: (1 of 3) PR10526258-Quotation-Your Company Name, (2 of 3) PR10526258-Quotation-Your Company Name…. etc.

RFQ: Quotation Preparation Instructions, Section 3.0 (i); Page 22

Is the "One Day Session Plan" equivalent to a standard contract kick-off meeting?

Yes

SOW: Deliverables, 5.2; Page 55; RFQ Section 4, Required Services - page 5

Please clarify the 30 audits required as opposed to 15 facilities noted in RFQ Section 4, Required Services - page 5.

There are 12 states due to the size of the prison system you will see 3 states where there will be two trainings. In those 15 you will conduct 30 courses.

1 course/audit for 1 state.

States with two you will conduct 2 courses/audits.

Final locations will be disclosed to the winning vendor.

SOW: Travel Orders and Flight Reservations, Section 8.1, page 58

For security purposes, will transportation be provided between the airport and the hotel?

No. The contractor shall make all travel arrangements for their instructors including obtaining necessary visas and travel documents, appropriate per diem and/or travel allowances as needed. The contractor shall provide travel/transport to Mexico from the U.S. for their personnel, as well as return travel to the U.S., and travel within Mexico to perform the training and once the audit is completed. (Please refers to:

RFQ 19MX9022Q0008, EXHIBIT

A - STATEMENT OF WORK

(SOW), 8. TRAVEL ORDERS AND

SOW: Travel Orders and Flight Reservations, Section 8.1, page 58

For security purposes, will transportation be provided between the hotel and the prison facility?

No, the vendor has to quote for their own transportation.

No. The contractor shall make all travel arrangements for their instructors including obtaining necessary visas and travel documents, appropriate per diem and/or travel allowances as needed. The contractor shall provide travel/transport to Mexico from the U.S. for their personnel, as well as return travel to the U.S., and travel within Mexico to perform the training and once the audit is completed. (Please refers to:

RFQ 19MX9022Q0008, EXHIBIT

A - STATEMENT OF WORK

(SOW), 8. TRAVEL ORDERS AND

SOW: Performance Requirements, Section

10.1.4. page 59

Please clarify if the "Mock Audit" is to be included in the 20 hours of course training?

As Contractor will provide curriculum, it is anticipated in one week Contractor will conduct the class and the internal audit. Therefore, the audit is not included in the 20 hours of instruction.