Pre-solicitation_Conference_QAs_.docx

1. What is the registration page to obtain the DUNS number?

The page to obtain your DUNS number is www.sam.gov

2. What is the minimum weight in shipping?

There are two minimum weights, on HHE it is 200 Lbs. and 100 Lbs. in UAB.

3. What are the dimensions?

Standard lift vans (87’’X46”X87”) are required for HHE and 15 Cu. Ft. tri-walls for UAB.

4. In wooden boxes what are the dimensions?

87”X46”X87

5. How much is the storage time?

The storage time may vary on every case but the maximum would be a year.

6. Do you require a storage facility in Brownsville, TX?

No, we do not. We have our Logistic Center located in Brownsville and we do not require an additional storage facility.

7. Are all clients diplomats?

Yes, all clients are diplomats.

8. How often do you require imports and exports?

About five or six times per month although it may vary depending on the year’s transfer season.

9. Are all destinations Tijuana?

No, the contract contemplates Tijuana, San Diego, Brownsville and in occasions California.

10. What is the average of services per year?

Services provided are packing and unpacking of HHE, UAB, and POVs, so approximately 60 per year.

11. How long does the contract last?

One base period plus four option years.

12. How do you handle the furniture shipments for the consulate?

The vendor that we sign the contract with would deliver them. The vendor is to handle receiving at its warehouse, transportation, export fees and delivery.

13. How many boxes each customer can carry?

As many as needed as long as they do not exceed their weight allowance.

14. What happens if the client exceeds the limit of 7200 pounds?

Then the Consulate employee needs to cover the cost of the exceeding pounds. We arrange payment with him directly and we request a final invoice from the vendor.

15. What happens if a piece of furniture exceeds the dimensions?

Then we need to inquire with destination about reception. If they are able to receive this oversized item and the contracting officer approves then we would make an exception to accommodate.

16. Can the surveys be done via conference call?

We prefer them on site rather than by phone call bbut if needed we would be flexible about it.

17. Is there a limit in the cost of packing?

No there is no limit. You as a bidder have to do your cost analysis and let us know what would be your bidding cost.

18. In air shipments the minimum is 100 pounds, what is the maximum?

There is no maximum. The average family composed of employee, spouse and two children has the allowance of 700. Lbs.

19. Do we need to import the material that we need in order to provide the service?

Yes, if you are on the U.S. the packaging material cannot be included in the Diplomatic Free entry permit and therefore it is your responsibility to have it imported.

20. How long does it take you to make payments?

The Embassy in Mexico City handles the payments. Once the invoices are submitted it takes two to three weeks to receive the EFT.

21. Does the transportation need to be CTPAT certified?

No. It does not have to but we definitely encourage it.

22. What is the proposal delivery date?

October 10, 2018.

23. Can the proposal include a compact disc or a USB?

It is not a requirement so you are not obligated to include one but if you wish to add one with a an introduction to your company and its services, you may do so.

24. Must we include other cities in the quote, in addition to Tijuana, San Diego, Brownsville and Washington? No, the contract only requests those cities. In case needed, we would request a quote for that service.