Gasoline 19MX5322Q0007 QAs.pdf

RFQ 19MX53-22-Q-0007 for Gasoline Provision Services

SBU - CONTRACTING AND ACQUISITIONS

Questions & Answers

Q1. Una pregunta, en la sección de la carta de invitación, hace mención que se tiene que llenar el formulario SF 1449.

Este documento, aparte de llenarlo lo que me pide. ¿Tengo que enviarlo antes de la llamada virtual?, o ¿se envía a la fecha límite junto con la propuesta el 2 de septiembre 2022.

Invitation letter requires form SF-1449 to be filled out. Should this document be submitted before the virtual conference or on the proposal’s deadline on September 2, 2022?

A1. SF-1449 shall be submitted as part of your proposal.

Q2. En la licitación es obligatorio la cobertura en todos y cada una de las ubicaciones de los consulados o podrá hacerse de forma independiente la embajada y los consulados. Lo anterior es porque X no cuenta con estaciones de servicio en algunas de las ciudades mencionadas tales como Tijuana y Mérida entre otras...

Is it mandatory to provide coverage of all locations stated in the solicitation mandatory? Our company does not have service stations in some of the cities required such as Tijuana and Merida, among others…

A2. As stated in section 3.1.2.2, Experience and Ability to Perform, paragraph 4c, offerors can provide a proposal although not all listed fuel stations locations are included in their coverage map or proposal.

Q3. On August 03, 2020, I process, and I still have the W14 format. The question is, does this document have an expiration date and does it have to be renewed? Or is it no longer necessary to renew it?

A3. As stated by IRS instructions (see https://www.irs.gov/instructions/iw14), Form W-14 will remain valid for the term of the contract unless a change in circumstances makes any of the information incorrect. Since we will be awarding a new contract, a new form shall be submitted if you are a foreign contracting party that is due to receive a specified federal procurement payment under the terms of the contract, and you are seeking to claim an exemption (in whole or in part) from the tax imposed by section 5000C.

Q4. In the table of contents, on page 22, clause B. It is mentioned that the contractor must comply with the FAR clauses. which are described. My question is. Do all the FARs have to be fulfilled or only the boxes that are marked with an X on the left side? I put an example image.

A4. All FAR clauses are applicable except for those clauses with an unchecked box.

Q5. 1.13 Emergency Fuel Cards

*Instead of “emergency fueled cards” can the US Embassy accept a fuel increase through telephone authorization?

A5. No, these emergency fuel cards are used for different needs such as refilling a new vehicle in our fleet and refilling the vehicles of certain offices during VIP Visits with the previous authorization from the Contracting Officer.

Q6. 1.11 Issuance of Fuel Tags/Cards

*Can the Tags/Cards be delivered in 7 calendar days after the order is placed?

A6. Yes, for a new Tag, for a replaced Tag two days will be enough time

Q7. 1.6.3 Value Added Tax (VAT/IVA)

*In Mexico, The Mexican revenue office authorizes electronic cards (Monederos electronicos) for fuel supply, which can be accessed through various stations nationwide.

Will the Us Embassy accept such cards, along with the corresponding invoices that are emitted with each purchase?

A7. No, it is not accepted.

Q8. En la lista de precios, en especial, en la cantidad estimada de consumo de combustible. ¿Ya esta cantidad es fija? y/o ¿se puede mover?

Is estimated consumption included in Pricing section a fixed number or can it be changed?

A8. This is an estimation of the number of the number of liters that are expected to be used but it is neither a mandatory nor a fixed quantity. The minimum and maximum amounts are stated in paragraph 1.8, Minimum and Maximum Amounts. Please refer to Amendment 0001 where the estimated quantities have been updated.

Q9. ¿La cantidad estimada de consumo es por año?

Is the estimated consumption quantity an annual number?

A9. Yes, the maximum amount stated in paragraph 1.8 is the contract maximum per each period of performance.

Q10. En la seeccion 3 de disposiciones de solicitud, hace mencion en el clausula 3.1.1 .

numero 6 a completar la seccion 5 (Declaraciones y Certificaciones) ¿Esta sección 5 se llena solamente en el portal SAM?

Section 3, paragraph 3.1.1, number 6 requires the completion of Section 5, Representations and Certifications. Is this section completed in sam.gov only?

A10. Most of the clauses included in Section 5 are answered when you complete your sam registration. However, you need to carefully check those that are not included in your Representations and Certifications submitted in sam.gov, as well as those that require an update or changes specific to this contract.

Q11. ¿Se tiene que imprimir para posterior anexarla a la propuesta?

Do we need to print it out and attach it to the proposal?

A11. Your proposal must include all the clauses from Section 5 that are not included in your sam.gov Representations and Certifications, as well as any clauses that require updates or changes specific to this contract.