19MX5026R0139 - Gardening Services - U.S. Consulate General Matamoros.pdf

U.S. Consulate Matamoros Date: 3/30/2026

To: Prospective Offerors Subject: Request for Proposals (RFP) number 19MX5026R0139

Enclosed is a Request for Proposals (RFP) for Gardening Services. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial offers, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on April 20th, 2026 at 10:30 a.m. CST, at the U.S. Consulate Matamoros.

Prospective offerors should contact MatamorosProcurement@state.gov by April 14th, 2026, for additional information or to arrange entry to the building.

Proposals are due by May 9th, 2026 at 12:00 p.m. CST. No offers will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your offer must be submitted electronically to MatamorosProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]

6. Pursuant to FAR 4.203-1 (d), the Contracting Officer has determined that it is practicable for offerors to be registered on the SAM (System for Award Management) Database https://www.sam.gov prior to award. Therefore, prospective offerors are encouraged to complete the SAM registration process in a timely manner to meet the deadline of SAM registration prior to award.

Sincerely, Andrew W. Hudson Contracting Officer mailto:MatamorosProcurement@state.gov mailto:MatamorosProcurement@state.gov http://www.irs.gov/w14 https://www.sam.gov/

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

TABLE OF CONTENTS

SECTION 1 – THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19MX5026R0139, Prices, Block 23

• Continuation To SF-1449, RFP Number 19MX5026R0139, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 6 – APPENDIX

• Appendix 1 – Government Furnished Property

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFP NUMBER S- 19MX5026R0139

PRICES, BLOCK 23

1.0. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Consulate General Matamoros, Mexico and the Official residence as listed below.

The price to be informed by the bidder shall include all labor, materials, insurance (see FAR 52.228-3 and

52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed at:

- U.S. Consulate General Matamoros

The project sits on 7.7 acres and includes a consulate building, support annex, Marine Security

Guard Residence, recreational facilities, three access-controlled facilities, and a Wastewater

Treatment Plant.

- CGR Residence

The CGR measures 25 x 50, with the main landscaping located on the backside, including a 20 x 30 yard, bushes, and trees, along with a smaller landscaped area in the front.

After the contract award and submission of acceptable insurance certificates, the Contracting

Officer shall inform the Contractor when work can begin. The start date will begin approximately ten (10) days from start date of the notification unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the award document and continuing for 12 months, with 04 (four), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the listed locations above. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.

For the additional temporary services, the contractor shall provide a cost per labor hour on the table below.

1. PRICING

a) The Government will pay the Contractor a fixed price per month for Standard Services that have been satisfactorily performed. The Government will also pay the Contractor for Temporary

Additional Services ordered each month by the Government for satisfactorily completed work.

b) In addition to all direct (labor, equipment, materials) and indirect costs (overhead, general and administrative expenses), the Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services. The Contractor shall include any premium pay for overtime only in the fixed rates for Temporary Additional Services.

c) The Government will also reimburse the Contractor at the purchase price for any materials or equipment ordered by the Government for Temporary Additional Services.

d) The Government will make payment in local currency.

1.1. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected in each performance period. The portions of the solicitation subject to VAT are:

1.2. Offers and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

1.3. BASE PERIOD

1.0. Base Year Firm-Fixed Price for Standard Services for this Contract:

1a. Price per month for Constitucion #1 Col. Jardin CP. 87331 x 12 months **Price per Year

1b. Price per month for CGR x 12 months **Price per Year

2.0. Price Per Square Meter *

2a.

Estimated Number of Square Meters for Base Year at Constitucion #1 Col.

Jardin CP. 87331 31,160.8

2b. Estimated Number of Square Meters for Base Year at CGR 1000

2c.

Total Temporary Additional Services Not to Exceed (NTE) Price for Base Year (Total = items 2 x 2a, 2b) for: **

Base year Total for All Services (Total = items 1a + 1b + 2c) **

*[Offerorr/Bidder: Insert price] **[Offerorr/Bidder: Insert total price]

1.4. FIRST OPTION YEAR PRICES

1.0. Option Year # 01 - Firm-Fixed Price for Standard Services for this Contract:

1a. Price per month for Constitucion #1 Col. Jardin CP. 87331 x 12 months **Price per Year

1b. Price per month for CGR x 12 months **Price per Year

2.0. Price Per Square Meter *

2a.

Estimated Number of Square Meters for OY # 01 at Constitucion #1 Col. Jardin

CP. 87331 31,160.8

2b. Estimated Number of Square Meters for OY # 01 at CGR 1000

2c.

Total Temporary Additional Services Not to Exceed (NTE) Price for Option Year # 01 (Total = items 2 x 2a, 2b) for: **

Option Year # 01 Total for All Services (Total = items 1a + 1b + 2c) **

*[Offerorr/Bidder: Insert price] **[Offerorr/Bidder: Insert total price]

1.5. SECOND OPTION YEAR PRICES

1.0. Option Year # 02 - Firm-Fixed Price for Standard Services for this Contract:

1a. Price per month for Constitucion #1 Col. Jardin CP. 87331 x 12 months **Price per Year

1b. Price per month for CGR x 12 months **Price per Year

2.0. Price Per Square Meter *

2a.

Estimated Number of Square Meters for OY # 02 at Constitucion #1 Col.

Jardin CP. 87331 31,160.8

2b. Estimated Number of Square Meters for OY # 02 at CGR 1000

2c.

Total Temporary Additional Services Not to Exceed (NTE) Price for

Option Year # 02 (Total = items 2 x 2a, 2b) for: **

Option Year # 02 Total for All Services (Total = items 1a + 1b + 2c) **

*[Offerorr/Bidder: Insert price] **[Offerorr/Bidder: Insert total price]

1.6. THIRD OPTION YEAR PRICES

1.0. Option Year # 03 - Firm-Fixed Price for Standard Services for this Contract:

1a. Price per month for Constitucion #1 Col. Jardin CP. 87331 x 12 months **Price per Year

1b. Price per month for CGR x 12 months **Price per Year

2.0. Price Per Square Meter *

2a.

Estimated Number of Square Meters for OY # 03 at Constitucion #1 Col.

Jardin CP. 87331 31,160.8

2b. Estimated Number of Square Meters for OY # 03 at CGR 1000

2c.

Total Temporary Additional Services Not to Exceed (NTE) Price for

Option Year # 03 (Total = items 2 x 2a, 2b) for: **

Option Year # 03 Total for All Services (Total = items 1a + 1b + 2c) **

1.7. FOURTH OPTION YEAR PRICES

1.0. Option Year # 04 - Firm-Fixed Price for Standard Services for this Contract:

1a. Price per month for Constitucion #1 Col. Jardin CP. 87331 x 12 months **Price per Year

1b. Price per month for CGR x 12 months **Price per Year

2.0. Price Per Square Meter *

2a.

Estimated Number of Square Meters for OY # 04 at Constitucion #1 Col.

Jardin CP. 87331 31,160.8

2b. Estimated Number of Square Meters for OY # 04 at CGR 1000

2c.

Total Temporary Additional Services Not to Exceed (NTE) Price for

Option Year # 04 (Total = items 2 x 2a, 2b) for: **

Option Year # 04 Total for All Services (Total = items 1a + 1b + 2c) **

*[Offerorr/Bidder: Insert price]

**[Offerorr/Bidder: Insert total price]

NOTE: The purpose of pricing information for 6 Months (FAR 52-217-8) is for evaluation purposes only.

The award will not include this information at the time of award but will be placed in RESERVE for later use, if the Contracting Officer determines its use.

1.8. OPTION TO EXTEND SERVICE PRICES (SIX (6) MONTHS)

52.217-8 OPTION TO EXTEND SERVICE PRICES (SIX (6) MONTHS)

A. Price per month for Constitucion #1 Col. Jardin CP. 87331

Price per Month Quantity of Months 6 Price per Year

B. Price per month for CGR Price per Month Quantity of Months 6 Price per Year

TOTAL PRICE FOR 6 MONTHS FAR 52.217-8 Options to Extend Services = A+B

1.9. GRAND TOTAL

GRAND TOTAL OF BASE AND ALL OPTION PERIODS OF PERFORMANCE

Base Year Total *

Option Year 1 Total * Option Year 2 Total *

Option Year 3 Total * Option Year 4 Total *

52.217-8 Option to Extend Services (6-Months) * Grand Total – Base plus All Option Years **

CONTINUATION TO SF-1449,

RFP NUMBER 19MX5026R0139

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0. PERFORMANCE WORK STATEMENT

The American Consulate General in Matamoros requires the Contractor to service the landscaping and exterior surface cleaning on the New Consulate Complex (NCC) grounds. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and all necessary transportation, equipment, tools, supplies and materials required to perform the services. Under this contract the

Contractor shall provide:

• Plant and lawn care

• Plant and lawn cutting, trimming, pruning and removal

• Plant bed maintenance including weed and waste removal, mulching and water management

• Pest control in landscaping features using approved methods

• Exterior cleaning services

2.0. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government property.

The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract.

The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

2.1. MANAGEMENT AND SUPERVISION

2.1.1. SUPERVISION

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.1.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post.

The Contractor shall deliver standard services between the hours of 8 AM and 5 PM Monday through Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's

Representative (COR) or Facility Management (FAC) representative.

For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.1.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.1.4. TECHNICAL GUIDANCE

The Contractor shall have the services of a skilled agricultural engineer and a horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care. The Agricultural engineer must do a minimum of 01(one) monthly site visit in all the addresses above to assure the technical guidance and the quality of service.

2.1.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

• The Contractor shall submit a Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract.

• The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

• The Contractor shall submit a draft of the Grounds Maintenance Plan as part of the solicitation proposal and a final Grounds Maintenance Plan to the COR for approval within 30 days after contract award. According to mission needs, the COR make field adjustments in coordination with the Contractor that do not affect the scope of this contract. These may include re-prioritization of work and timing of specific tasks. Contractor will provide daily schedule with their bid that indicates general activities by time and personnel.

• The Contractor shall estimate number of employees to work on the Consulate compound with their bid.

• The Contractor shall inform and provide in writing the transportation details (vehicle registration number, drivers name, and date of delivery) to the COR/FAC representative at least 48 hours on working days in advance for material deliveries. All materials and workers are subject to screening while entering and leaving the embassy compound. No electronics, including phones, will be allowed in the compound without prior coordination with security. Worker parking must be coordinated with security in advance.

• The Contractor shall give workers names at least a week in advance to get security clearance. All the workers shall have an official photo ID or photo ID with the company name on it. Contractor employees should pass security clearance. The Contractor shall maintain discipline at the site and take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by

Contractor employees. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the

Government.

• During non-working hours all tools, equipment and vehicles shall be moved from the working area to the locations specified by COR/FAC representative. Contractor personnel will use the gardening room in the Support Annex for personnel needs and tool and material storage unless otherwise coordinate with the COR. All tools and materials must be secured while the contractor is not working on the project.

• Contractor shall provide weekly updates and attend the meeting with COR/FAC representative and a mutually convenient time and date.

• Subcontracts. The contractor shall not subcontract work without prior coordination with the COR.

• Contingencies. The contractor shall comply with reasonable, no-cost administration and operational changes due to unforeseen circumstances such as pandemic mitigation measures in coordination with the COR.

3.0. WORK REQUIREMENTS

3.1. General

The Contractor shall maintain the appearance of the NCC in the highest landscape standard of excellence, defined by site cleanliness, weed free, green flora, crisp edge beds, colorful flowers (where planted), uniform mulched beds, and neatly pruned trees and shrubs. The Contractor shall conduct the work safely and minimize the impact on Consulate staff and events.

3.2. LAWN CARE

3.2.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 5 and 8 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

3.2.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

3.2.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

3.2.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The

Contractor shall obtain approval of the COR for all applications of weed killers.

3.2.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

3.2.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

3.2.7. PRUNING

1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

• direct and encourage plant growth in directions desired,

• remove dead and unsightly growth, and

• maintain a neat and attractive appearance.

4. The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

5. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the

Contractor.

3.3. LEAF REMOVAL

3.3.1. The Contractor shall, on a monthly basis, remove leaves and pine needles from the properties and on a daily basis during the period November through March.

3.4. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

3.5. REMOVAL OF DEBRIS

The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

3.6. WATERING

3.6.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

3.6.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

3.6.3. The primary watering system is the underground irrigation system, and the contractor shall coordinate with NCC staff to ensure that plants receive appropriate water.

3.6.4. The contractor is responsible for performing small repairs after the control valves to the underground irrigation hoses, pipes, filters, sprinklers, flush valves, etc.

3.6.5. The Government shall furnish the supply of water.

3.7. FERTILIZER

3.7.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

3.7.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

3.7.3. The Contractor shall fertilize the lawn areas a minimum of two times per year.

3.7.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the

Contractor shall request a waiver in writing from the COR.

3.7.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

3.8. PEST AND DISEASE CONTROL

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. Pest control in landscaping features using approved methods.

3.8.1. The contractor will coordinate all insect control actions with the COR and utilize USG approved methods and products.

3.8.2. The Contractor shall maintain a program for controlling pests and plant diseases to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition.

3.8.3. The Contractor shall obtain approval of the COR for all pesticides. The contractor will coordinate this program with the landscaping contractor. Only US Department of State approved pesticides may be used.

3.8.4. The Contractor shall coordinate with the Post Safety Officer for approved pesticides.

The Contractor shall present a plan for pest and disease control as a part of its

Grounds Maintenance Plan.

The Contractor shall present a plan for pest and disease control as a part of its Grounds

Maintenance Plan.

3.9. HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

3.10. HARD SURFACE CARE

The Contractor shall:

3.10.1. Daily: sweep all sidewalks, driveways, parking lots, service yard, curbs.

3.10.2. Twice a Week: poolside and other recreational areas

3.10.3. Weekly: basketball court at a minimum of once per week.

3.10.4. Clean stains with approved scrubbing methods. This includes the green roof outside area on the 2nd floor of the NOB. This includes areas on the exterior of the perimeter fence designated by the COR. The method, frequencies, and dates of cleaning shall be coordinated with the landscaping performing activities such as grass cutting, hedging, trimming, weeding, and plant repair.

4.0. WORKING HOURS

All work shall be performed between 8:00 AM and 5:00 PM, Monday through Friday, excluding holidays listed in the Addendum in Section 2. Any work outside these hours must be approved by the

Contracting Officer's Representative (COR). The Contractor must provide at least 24 hours' advance notice to the COR, who will review and consider any deviations from the specified hours.

5.0. PERSONNEL REQUIREMENTS

5.1. GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

5.2. ACCESS AND STANDARDS OF CONDUCT

5.2.1. General. The Contractor shall designate a representative who shall supervise the

Contractor's workers and be the Contractor's liaison with the American Consulate.

The Contractor's employees coordinate access times and dates with the COR/FAC representative.

5.2.2. Standards of conduct. The Contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary.

5.2.3. Uniform and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

5.2.4. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.2.5. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

5.2.6. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or,

• Organizing or participating in gambling in any form.

5.3. KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The

Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the

Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the

Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

5.4. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract

5.5. PERSONNEL SECURITY

5.5.1. After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 30 days to perform. For each individual the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

5.5.2. Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.0. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in Attachment A.

6.1. Personnel, Tools, Repair Parts, Materials and Supplies

Contractor shall be responsible for procuring, supplying, transporting, and providing all labor, materials, tools and plant and equipment etc., required for completion of the work in all respects and as per the scope of the work. The Contractor shall provide necessary equipment including rakes, blowers, hoe, pitchfork, brooms, pressure washers, shovel, carts, cleaning supplies and other materials to perform the work identified in Attachment A.

The contractor will provide the safety equipment to each worker in accordance with the related activity, including safety shoes, helmets, knee pads, ear protection, gloves, and eye protection.

7.0. INSURANCE

7.1. AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2. GENERAL LIABILITY

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in US Dollars:

• Per Occurrence: $50,000.00

• Cumulative: $150,000.00

2. Property Damage stated in US Dollars:

• Per Occurrence: $10,000.00

• Cumulative: $30,000.00

7.2.1. The types and amounts of insurance are the minimum required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet regular and customary claims.

7.2.2. For those Contractor employees assigned to this contract who are either United

States citizens or direct hires in the United States or its possessions, the Contractor shall provide workers’ compensation insurance following FAR 52.228-3.

7.2.3. The Contractor agrees that the Government shall not be responsible for personal injuries or damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person

7.2.4. Arising from and/or incident to the Contractor’s performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

7.2.5. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.2.6. Government as Additional Insured. The general liability policy required of the

Contractor shall name “the United States of America, acting by and through the

Department of State” as an additional insured with respect to operations performed under this contract.

7.2.7. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the

Contractor fails to submit the insurance certificates identified above in a timely manner.

7.3. Safety

7.3.1. Contractor is responsible and shall continue management and implementation of a safety and health program throughout construction. Contractors must demonstrate understanding of their responsibilities under Post Managed Construction Project safety program by addressing hazards in preplanning processes and meetings. Prior to starting a project, each contractor is required to review the work site and identify hazards that may occur while performing the job. Contractors will report accidents to Contracting officers, contracting officer’s representative and POSHO.

7.3.2. The Contracting Officer and the Post Occupational Safety and Health Officer

[POSHO] reserve the right to suspend work when and where Contractor's safety and health program is operating in an inadequate or non-complying manner. Any equipment or work considered dangerous shall be immediately discontinued.

7.3.3. Contractor shall provide all Personal Protective Equipment (PPE) for the workers as per the requirement of the site. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the

Contractor’s expense. Contractor will use all safety items e.g. safety glasses, gloves and boots as required on site. If the contractor has difficulty providing appropriate

PPE, the contractor must coordinate for their temporary use.

7.3.4. Contractor must not leave the work site in an unsafe condition or any other condition that might cause injury to personnel, damage to existing work, plants or equipment. This includes how materials, tools and equipment are stored onsite in designated areas overnight.

7.3.5. General. The contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities;

avoid interruptions of Government operations and delays in project completion dates; and, control costs in the performance of this contract. For these purposes, the contractor shall:

• Provide appropriate safety barricades, signs and signal lights when landscaping work such as mowing may endanger bystanders.

• Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and,

• Ensure additional measures for Work at heights above two (2) meters or with hazardous noise.

7.4. Submittals

7.4.1. Product Data. Submit complete product data for all chemicals such as insecticides and fertilizers prior to use and for approval by the COR.

7.4.2. Documentation.

1. Submit resume, CV or list of previous landscaping-related experience for each employee.

2. Submit list of landscaping-related tool assets currently owned.

3. Submit list of landscaping-related tool assets planned for purchase to fulfill the contract

8.0. LAWS AND REGULATIONS

8.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict between the contract and local law requirements, the Contractor shall promptly advise the

Contracting Officer of the conflict and of the Contractor’s proposed course of action for resolution by the Contracting Officer.

8.2. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters to the extent that such compliance is not inconsistent with the requirements of this contract.

8.3. Local Law Registration

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

9.0. TRANSITION PLAN

Within fifteen (15) days after contract award, the Contracting Officer may request that the

Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel and the projected start date for the performance of all services required under this contract. The plan shall assign priority to selecting all supervisors to be used under the contract.

10.0. DELIVERABLES

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 30 days after award COR

List of Personnel 1 10 days after award COR

Transition Plan 1 15 days after award COR

Payment Request 1 Monthly COR

Contractor Quality Control Management Plan (QCMP)

1 To be submitted with the proposal for evaluation

COR/GSO

11.0. CONTRACTOR QUALITY CONTROL MANAGEMENT PLAN (QCMP)

This section is for the contractor to develop for submission and evaluation for award a quality control management plan addressing the measures to take to manage quality control and ensuring compliance with the requirements of the award as it relates to the QASP.

At a minimum, the Quality Control Plan must identify who on the contractor staff is primarily responsible for quality control, what documentation they will use, when checks will be performed and what tools will be used to verify compliance with the contract.

11.1. Quality Control Checklist

• Visual inspection of plants.

• Monitoring of irrigation system and damage to components.

• Visual inspection of landscaping waste accumulation and disposal.

• Visual inspection of insecticide and fertilizer products.

• Monitoring of employee use of PPE.

The contractor will notify the COR/FAC representative when he considers his work is completed.

The COR or designated representative and the contractor will then do an inspection of the work to verify completion.

All questions about the technical aspects of the work should be directed to the COR/FAC representative (or CO if the COR/FAC representative is unavailable). Contract-related questions will be directed to the Contracting Officer.

12.0. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Performance Threshold

Services.

Performs all gardening services set forth in the scope of work.

Paragraphs 2.0 through 9.10.8

All services are performed satisfactorily with no more than 1

(one) customer complaint per month

12.1. Inspection. The COR will randomly inspect 10 activities described in section 1.3 biweekly.

No less than 8 out of the 10 activities are to be satisfactorily completed to be considered acceptable for QASP purposes.

12.2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.3. Standard. The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.4. Procedures.

• If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

• The COR will complete appropriate documentation to record the complaint.

• If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

• If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

• The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

• If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

• The COR will consider complaints as resolved unless notified otherwise by the complainant.

• Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause. The

COR and Contractor will review the Contractor’s Quality Control Management Plan to determine if the plan needs to be updated. The Contracting Officer will have final approval of the revised plan to ensure the plan does not deviate from the scope of the award.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED

BY REFERENCE. (SEE SF-1449, BLOCK 27A)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) [Reserved].

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

_X_ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

_X_ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117,…