Gardening_&_Landscaping_Preproposal_Conference_Q_&_A__103118.pdf

GARDENING & LANDSCAPING SERVICES: QUESTIONS & ANSWERS

Solicitation # 19MU3018R0003

Ques.-1 The residence of Chief of Mission; Soil is probably not well fertilized grass is tired and with many green patches. In such case we usually remove it and replace it with new healthy grass, also changing the existing grass quality is better. (this type of work is one time job and after that comes the maintenance to maintain it healthy and well ) We usually quote such job as one tie bill for one time job, and do not include it on the monthly maintenance. Is it to do the same?

Ans.: Should the Embassy decide to replace the grass for a reason other than contractor negligence, the Embassy would ask the contractor to provide a quote for the work and the Embassy would procured work separately from the contract. For small locations, refer to the Solicitation Section B – Supplies or Services and Prices/Costs, C.5. Lawn Care, under C5.5. Turf Repair and Re-Establishment would apply but not for large areas.

Ques.-2 Marine security Guard; has no irrigation system, grass is very weak which needs to be replaced and its soil needs fertilization. (this type of work is one time job and after that comes the maintenance to maintain it healthy and well) We usually quote such job as one tie bill for one time job, and do not include it on the monthly maintenance. Is it to do the same?

Ans.: Should the Embassy decide to replace the grass for a reason other than contractor negligence, the Embassy would ask the contractor to provide a quote for the work and the Embassy would procured work separately from the contract. For small locations, refer to the Solicitation Section B – Supplies or Services and Prices/Costs, C.5. Lawn Care, under C5.5. Turf Repair and Re-Establishment would apply but not for large areas.

Ques.-3 For the change of any dead plant or seasonal plants. Is it to add to variation, or we just estimate the yearly need of doing the same?

Ans.: Changing out dead and seasonal plants is within this contract and so all offerers should price accordingly.

Ques.-4 In the Embassy it was clear that we have a location to store the equipment. Is there place in the other locations for the same? also, in all locations where can the employee rest for his lunch or in the peak heat?

Ans.: There are equipment storage areas at all locations (DCR, CMR and MSGQ included). There are rest areas available at the locations as well.

Ques.-5 If subcontracting Labour lays under all rightful law of employment and is fully insured and accommodated by our company. Is it acceptable by your end?

Ans.: No. Subcontracting is not a part of this contract.

Ques.-6 We understand the embassy working hours, however best thing for watering plants is to start between 5 - 6 a.m is that timing acceptable?

Ans.: The working hours mentioned in the solicitation Section B – Supplies or Services and Prices/Costs, C.4. Management And Supervision, under C.4.2. The Contractor shall maintain schedules are normal working hours. As mentioned in C.4.2. the contractor may ask and be approved to work outside of the normal working hours.

Ques.-7 Please advise if any minimum salary is to be considered for gardeners during the contract.

Ans.: Minimum salary should be Omani Rials 140.000 per month and / or determined based on the local law imposed by the host government, whichever is higher. Refer solicitation SECTION H - SPECIAL CONTRACT REQUIREMENTS page no.17, under sub-section H. LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION page no.18 item b: Employees Salary Benefits.

Ques.-8 Housing plan; can we accommodate gardeners along with other staff in company accommodation at our camp with other common facilities sharing, or should we accommodate them separately outside the camp.

Ans.: Yes, you can accommodate gardeners along with other staff in your company’s accommodation at your camp but it should be based on our recommended standards/requirements mentioned in the solicitation under Recruitment of Third

Country Nationals for Performance on Department of State Contracts Sub-sec 3. Housing

Plan. Be aware that we will conduct inspections of your camp to ensure U.S. Trafficking in

Persons (TIP) standards are being met.

Ques.-9 Is TIP applicable only to the housing and other common sharing facilities where deployed staff are housed or to the whole of the camp?

Ans.: Only to the staff working on the contract.

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